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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
& M/ I3 a) W) n2 L; `" [; FLast update: November 17, 2006Reports to: Department Manager# B/ X. x. X C( k3 ?% g( J8 a6 a
Position classification: Non-Exempt6 z/ J7 |$ o7 d
/ O' n/ i7 V4 n, ?# b1 V* ?; _% oJob Summary:
. t6 J3 @) X4 Y1 w, KProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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. y$ l5 z& E$ D) v7 M4 N4 AEssential Duties and Responsibilities:
5 b0 g/ D5 V$ u- n- n* K+ B$ P' P( h· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
& D7 b4 ?1 g4 u6 y9 T· Reviews field drawings and inspection reports for accuracy and completeness.
" \8 X! o" ^5 |* C+ G· Provides technicians with required reports and assistance with report preparation.# L. M/ x0 R+ K8 m& W
· Manages report database.+ @% m6 e- \% |4 m
· Tracks purchase orders and matches with work orders.
! b, F* G) f) t5 G· Organizes and files electronic and hard copy media files.- Y$ S6 g% F5 V9 w% O, X
· Provides backup support to other members of the department.
$ `0 j% v- @5 O· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:
2 f) @0 \- K! f# h0 G# M2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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