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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
* Q, D! \! ?9 C ILast update: November 17, 2006Reports to: Department Manager& M6 U. N# d8 T/ c) B
Position classification: Non-Exempt
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Job Summary:4 N. [- _5 [5 q+ a; p' V" |* L
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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" y* S+ n: [2 H: M( f0 j* T: X1 d7 d" ?$ XEssential Duties and Responsibilities:7 E1 d o4 H$ B0 L8 V: y# ~" l
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.8 `0 M& O6 j) F
· Reviews field drawings and inspection reports for accuracy and completeness.
9 e, v! ~3 P8 U8 P; h, @· Provides technicians with required reports and assistance with report preparation.- U/ x4 }, N8 I. p" a3 U
· Manages report database.
0 ~) N% \8 u0 D/ o, W0 d. T· Tracks purchase orders and matches with work orders.$ q9 w4 C- P3 T$ W8 @- b( A
· Organizes and files electronic and hard copy media files.
$ O9 ]9 Q- q' e+ {" G· Provides backup support to other members of the department., P5 V" z+ h+ u4 D0 R
· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:( `* C' ~7 s( L1 h5 o
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.! a+ B: A7 i [+ ]& N+ ^
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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