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Internal Position Posting 4 \; M% w j% U# c% @8 G7 |
Job Title: Admin Asst-Maintenance 1 ]7 B8 s. W6 L
Posted Date: 10/14/2009 ! @* q/ D9 D& F% u
Closing Date: 10/28/2009
# H% i+ [- z- ^) t' E& rLocation: Fort McMurray6 ^ J8 M1 d. D0 t
Full/Part Time: Full-Time " d* Y6 b- l& c2 v4 Z& i
Regular/Temporary: Regular - r" F$ O3 E/ p4 {
Job Duties / Responsibilities
$ m+ G# P# { ?) w" q: @• Preparation of meeting agendas and taking minutes as required.
" N9 c: N7 R* V5 C, o( ?9 z• Preparation (formatting, compilation) of Monthly reports/Warehouse management (BW) monthly reports.; \6 _& l0 Z- H8 `& X$ l4 ^
• SAP match reporting and monthly management
- D) [ O* V- T% a) ^) s& }• Responsible for coordination and organization of office needs and supplies.1 x ^& X+ x* |
• Organization of company functions/luncheons as required.
( G8 c3 d; `, C5 h• Coordinate network ID / requests for new hires, internal orientations./ s/ L/ W& w4 @) {0 \. `
• Train new Visa card holders ¿ Visa Administrator.# [3 v9 Y+ o- j2 V3 a3 b0 ~5 I$ ]
• Preparation of Monthly Visa Statements.
E- y5 |! D& v" @9 {" R. l, }• Order business cards as required.
$ ?' o0 i9 E# K% J$ w2 a! V• Maintain contact list, employee files (including expenses)4 _) [$ k5 N# w c. N! ]) ]! q0 ? e
• Prepare travel approvals, books accommodations / meeting rooms / luncheons.
v, u& Q8 j0 R1 c' K* I• General filing, phones, mail distribution incoming / outgoing, mail shipping & receiving / distribution of material, courier tracking., X: z, Y) V9 i1 C4 I+ @0 a
• Vacation relief for other administrative staff.5 d$ S0 h& M0 F
• Preparation, organization and record keeper for Maintenance Department training
3 \! [6 C( r- n$ M# f4 ^% c
/ J+ s; w) X k# |4 \; l, O5 _$ l' {4 U6 G7 y( J
Education / Experience
# P9 K. C( _- l/ c5 l. e) y+ k/ |3 U* y• Grade 12 or equivalent, x, h# p7 g; l/ O
• Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Calendar): k0 E8 j: @' v
• 3-5 years of related administrative experience: N) A9 { `1 H( ?
• Keyboarding Skills ¿ 50 w.p.m or greater# u# C4 R5 D/ `/ }
• A high level of discretion, confidentiality, and reliability is essential.
/ A' p, O) {/ Z8 a9 @9 n2 R; f• Attention to detail is required.
: i% j# C. N, l5 V$ ?# n' ?& ]• High level of customer service skills is a must.
0 b9 m+ Y+ I! l" E; g' B• Good planning and co-ordination skills.
% j4 r K7 k/ R x1 Z• Shorthand/Word processing skills.3 W8 K" c9 E: f) ?0 r% I9 I# ^
• Business Administration Diploma or relevant certificate would be considered an asset.! [. f `7 B" b: F8 R% E3 y
• Prior work experience with SAP is an asset. |
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