Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
* E$ ^9 _6 {5 J- \/ P+ F5 w
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
, D+ u) P" T9 }3 V4 S" ]
' e* u8 o) N( P2 f  YCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
$ ^5 |  v! W4 f% r  A
# n4 a8 g7 _) o  CKey administrative duties:
% b) y7 r6 P8 T0 w0 l& W) N" s
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
* S5 F' Y) M5 @# X
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 o' f: }- ?8 c, w% ^2 `% f• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! ?: k+ H# B- n6 A% s• Manage office technology software licensing and hardware maintenance.
5 K/ S) H4 [( x9 z9 f
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
! [3 o* o& k9 v$ G
# j$ x5 p0 @# K+ Z9 e• Support effective internal communication by recording and distributing all meeting minutes.
) K) t1 U+ M7 m0 Z
• Meet weekly with Program Managers to define priorities.
9 M# [% R3 D: Y& e8 q
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: t: Y. W( K0 u+ ?• Manage mail outs for fund development or education purposes with support of Program Managers.
" ]) ]5 \: }' m' Q( l
• Support maintenance of Human Resources records and the development of employee handbook.
1 }( s5 d+ [, r) ^0 h
8 L4 }* A. B$ N7 r) G• Perform financial administrative duties as required.
( O7 w* r! P* g: {2 |3 q1 u
Key program support duties
& w$ J1 n% O- ~4 W! }- d$ S, ?
" A' F/ `+ q4 x/ K# l: T: ]International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
1 u; n. z0 `6 t- M' B3 l2 [
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
. }5 D2 I6 c! N# x
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

* U3 C$ {3 M, q' F6 c• Support management of online publicity and communication tools.

/ J  D# z! a: ?4 P. w* c: n- N/ l• Support the promotion of CFCA events in Alberta through online and print publicity resources.

: |* Z1 ], {# V) X1 Q5 ]6 D
, @, w! @" m) h- a
$ p  i9 p6 v% }, r" I$ @• Support the management of requests for CFCA information and resources at public events.
8 p( `1 T0 q7 q8 l! ?
• Compile information packages for fundraising and promotional purposes.

/ s, k! H6 f) O/ B# L; j. U• Manage database and support distribution of print publications.
6 \; ~, l$ A0 C, T* J) J
• Provide administrative support for public engagement events and mail outs.
  ]) S: N3 t  {8 e3 m0 R+ T/ W/ f2 e' m
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
0 P! L. F; A8 z2 [# Y/ A- S
• Provide logistical support for key fundraising events such as silent auctions
! E! P. Z- L% |5 @: k: x/ o
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
2 D( w8 b* t) D4 T
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
- o! x8 J2 U% T( s) m! m* q, \
7 a) B) [) l# o• Support logistical work required for CFCA’s Annual General Meeting

; E  n# p4 K  J+ z• Assist in administrative tasks related to donor recognition and event reconciliation as required.
/ O, A# k; W3 d+ [6 m
4 e8 B& o  F) P  U; s8 o1 q# v0 X0 wSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
& @% {6 N* Y' {2 _( W
Spanish language abilities are an asset.

' r/ }: U: `, F. x$ a& @Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
- K. S" C) @7 ?7 G1 R& `
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
6 _" A5 p* }* m4 ]3 C7 {
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org