Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
+ v; s1 }- ]' {' a( [, W0 j% L
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
9 ]2 @8 ]' m  ~1 P7 \
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
. Y. E% [, t8 n/ m( L, ?
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
) K) L. \( e7 Q4 u  U# Z1 ~& K! k
• Complete data entry in various programs.
- r2 I1 I5 m$ F9 ~2 g
5 c& |4 z6 v. w+ b! f# p( Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
9 e8 P6 I* o2 g" O% J' o+ f
$ @% ~) }2 b1 \. c• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* M" x* H; j$ Z& D& \• Manage office technology software licensing and hardware maintenance.

$ S# c! x1 ~$ A* J9 H• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
& m+ m$ `. \  F/ }4 `
• Support effective internal communication by recording and distributing all meeting minutes.
; b1 h. y2 {0 Y0 p! _
0 R$ e1 J( x  A, l; h; a5 e• Meet weekly with Program Managers to define priorities.

' E7 [+ X5 ]( a* w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

) u- @. X3 U, y• Manage mail outs for fund development or education purposes with support of Program Managers.
  B' R' A( W6 C8 ~5 m# t6 {' D# N
+ y+ j9 m5 m- W9 E% L• Support maintenance of Human Resources records and the development of employee handbook.

, R; T& L: ^: A/ M8 ^9 y2 \6 h• Perform financial administrative duties as required.
' y) [; R; K  Z1 M. H% |  c
7 `- O' }) S8 h1 d8 }: KKey program support duties

: ~9 e" P2 M' h# o( {International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

. {3 q. g: \8 h/ H, ~& B6 p• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
  u7 j. _1 f* v9 q, Q0 N2 s
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
  v$ \8 F, e/ s$ T5 G; m* z
8 A6 z. n2 B* C0 F• Support management of online publicity and communication tools.
) G3 {3 U  E3 r+ m; u
• Support the promotion of CFCA events in Alberta through online and print publicity resources.
5 l4 ]7 S: z% t0 P! l* T4 y
6 F! d1 b4 }! x  w6 y) l0 V& X

- D0 l0 v- y7 r. X$ s$ U8 n• Support the management of requests for CFCA information and resources at public events.

5 |3 A. F, @; @• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
+ R5 E6 f. ^0 R
• Provide administrative support for public engagement events and mail outs.
- x& Q! i7 a9 \5 w5 N
+ H6 D1 R, W- a: {  d% X( d5 _• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; d7 q5 d1 p6 u! N" C# K% iFund Development
7 C5 u* h: D; }' q
7 p7 k; [7 I' x9 g9 t• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
- L! }+ a/ v; B# p1 J% Z
. K7 P) z3 ?: |+ Z% X5 H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
+ P2 Q% ]! h# m, f. l" R; ]1 _
$ I- Q; t# i- M/ p0 _• Support logistical work required for CFCA’s Annual General Meeting
/ s3 w% ]* k" s- ^
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
$ D! ?2 g& d) G  h2 ?$ d+ b
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
* }  K# K/ |& A: Q4 W: p% Y
Spanish language abilities are an asset.
- a2 q* I! G9 L% a
/ h* Z* S5 a" g5 u7 L+ dTerm:
, N" h. }9 m. H/ A: d/ o% @' E' M- q* V
+ R7 i& Q  N# B% eThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
4 r: J& m* ]5 {) H# H
4 ~. g1 \2 x5 o2 zThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
& Y3 ~7 z" o7 C8 B3 b+ ]
' `; R% @' \% K  k% U& @8 rPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

2 s( k5 ~/ V, G) uWeb: www.changeforchildren.org