Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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, F/ R: H) p9 B+ i( C$ d# f  ECHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

( C6 F% @6 x6 }! q3 NKey administrative duties:
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0 K) N' N5 C2 K- u- n3 l$ C• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ l4 S3 q) o5 A& r  m7 T/ W• Complete data entry in various programs.

+ V4 H% g4 r* S2 R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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$ V- j" q  A8 F/ m• Manage office technology software licensing and hardware maintenance.

; E+ l7 r. h" H• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 O9 n$ R2 q+ ?0 h• Support effective internal communication by recording and distributing all meeting minutes.

8 v- K, `. W: ?  B1 @• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ I6 U4 M5 q- z! ?2 L( X• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

- J  h) C8 n, y- E# D0 T• Maintain inventory of communication materials.

4 e$ F9 \  s1 |" x+ f$ }! P- f5 j• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 F& W+ l' j, [5 D+ o- Z2 K3 |• Support the management of requests for CFCA information and resources at public events.

& o0 F3 M! S" C% L. \  v• Compile information packages for fundraising and promotional purposes.
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+ M, v/ X( _: ?( H2 b+ _• Manage database and support distribution of print publications.
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" c  k8 u! g% z  p. W• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

9 _% J2 p0 @* v/ U- OFund Development

) f" K/ _& c: A# O• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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* s) o; x* z+ n5 |# G+ L7 [6 p• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- e' T4 f' D8 mSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

" q0 G8 k! V; l# _& q$ i  m6 iSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; D- ], m& }+ y% i4 E/ eWeb: www.changeforchildren.org