Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

' K; R, C) J% N. ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

/ G7 _& b9 y7 i- BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& q7 r6 K7 N" T. e3 mKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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' z  l( t$ I% p* {7 T• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

2 Y$ K5 i- C, t$ F. |• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

  ]/ |' @! t" z# |$ H3 Q9 g4 J1 N• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

6 h1 O+ F3 [5 k, L• Perform financial administrative duties as required.
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Key program support duties
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0 b( R- g5 J4 P8 ?( }International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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; N$ J* U- `4 b  F9 \( P  _• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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; M/ B- |. ]/ y& }6 F$ a3 L- N• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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$ Q: n' f+ ]6 g( q• Provide administrative support for public engagement events and mail outs.
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( O. a! Q9 p! Q/ Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

7 I/ g0 R0 T' |2 u• Provide logistical support for key fundraising events such as silent auctions

  f" g! Z8 Q1 e7 i' a; Q9 G2 `/ E• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

3 Z( T  J9 T! x' \0 C+ H• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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/ A1 I  X, K# P  @9 x1 k% Q9 w$ jSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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# B( {- Z7 W2 s$ S& ZSpanish language abilities are an asset.
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# x( S$ b4 k) R9 Q0 jThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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8 D9 [' P2 a) [% B' qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org