Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

' s: B& {% L* [; ?8 IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
6 [  E( _. v& C5 i! D! E2 Z9 j9 S7 I# z
Key administrative duties:
8 X5 p, H" e3 R$ s9 k
, ^* F4 }: q6 ]  M$ u• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
3 r! c& n- W, T0 O
• Complete data entry in various programs.
% [  p- E/ o! ]3 }8 [
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
/ o; _# R& }% m( K
2 S3 B! Q8 A! }+ U% T• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
7 K4 W9 h% n9 g# c1 {7 X; G
• Manage office technology software licensing and hardware maintenance.

. [+ B& B, I2 }1 r9 w- V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
( x/ Z- n( t2 U) R! ?$ r5 ~7 Q
• Support effective internal communication by recording and distributing all meeting minutes.

! z( {+ f& f/ f1 z• Meet weekly with Program Managers to define priorities.
. D4 V: v$ `) f- Y7 H! O" k- ]" m
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- j$ i, y! y9 L* Y• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
* r; r1 @' H( J* a) H: ^# u  _4 M
Key program support duties
1 {. m: G# L9 y; U8 C& H7 n/ C4 w5 }" h
2 p: ]  f% n; {$ J, ^" R4 E8 d% r! sInternational Projects and Public Engagement/Communications:
4 R( S- s$ l, }- V5 e0 x
• Maintain inventory of communication materials.

$ X5 Y: e6 w* y0 K; `7 j0 x, M$ S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
1 s; Q- s) }+ {  D3 v9 ]/ f
• Support the promotion of CFCA events in Alberta through online and print publicity resources.

0 c) d* s6 e; O3 g  y# W/ ?4 K

• Support the management of requests for CFCA information and resources at public events.
- w- o1 |7 N! D3 p. M
• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
) ~$ S/ F: [- A
• Provide administrative support for public engagement events and mail outs.
2 z* w8 V$ l' `! t2 p0 K+ G  y
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
3 g$ h8 E' R1 Z0 n% i5 I
Fund Development

• Provide logistical support for key fundraising events such as silent auctions

$ v5 s# V! t, X+ @0 e• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 [# Y: ?0 X% U, y8 p. S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
8 D1 ?7 i, c! [3 G1 m/ x
• Support logistical work required for CFCA’s Annual General Meeting
: h5 H5 y% ?8 m% z7 R9 }4 o5 |0 M
; m- n( d! t) a8 A' N: S• Assist in administrative tasks related to donor recognition and event reconciliation as required.

! o" P1 I& v& Z5 ?" jSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

7 L, F; Y3 d$ gTerm:

. W  W' T/ j- {# w0 r6 GThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
4 l8 a* [9 \( h) u6 i
3 I  y! J! ^( K7 |+ x$ OThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

4 X' M6 x7 N# f( X0 ]0 xAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
" o0 K. D6 k( e: B! [7 y) B
1 I# P/ H$ I. B2 W8 aPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

" \. B5 H1 U+ d! h8 A  lWeb: www.changeforchildren.org