Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# u0 e6 U( x+ dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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: I4 X' u8 e6 ^3 {Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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+ X+ h0 u) w) k6 R# ^• Complete data entry in various programs.
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0 X( l7 W9 q" t: A$ J• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

3 y( o4 a" s% j) N• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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1 I* p! b  F% u, K2 D+ p• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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, i& I; n" Z7 s: m• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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# I+ J# L' u( R: ~! U/ F• Manage mail outs for fund development or education purposes with support of Program Managers.

* s: r8 F  g8 q; m( {7 E* }• Support maintenance of Human Resources records and the development of employee handbook.
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" x" m: I0 G, Q0 S2 |• Perform financial administrative duties as required.
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/ I7 }" M9 |7 l2 j: Z3 QKey program support duties
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International Projects and Public Engagement/Communications:

- p  k9 d- w( l- L• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ H* g& ^$ |: ?' p9 A7 _* T• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

3 w" r: Z% {  f' i  J• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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% |; S; `2 y# A6 S7 |( Y; W5 V• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

- A) s2 v5 f/ G3 }. Q! i• Provide administrative support for public engagement events and mail outs.

( p- c3 |" E7 c4 |) z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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- q% A( h; ^; S0 b• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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7 Q$ \* ?7 c0 Z+ z* b; ^6 U• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- F( B4 B9 K5 e- R) s! v2 b6 `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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! s( x$ z0 Z& K5 OSpanish language abilities are an asset.
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) Q+ e. ?* I2 m+ JTerm:
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8 ]0 n8 ]& X2 |( p" cThis position is Permanent part time (20 hours per week during regular office hours).

' a7 ^" ]/ c9 d% j7 zStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

+ [! `: c% v2 JPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org