Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 E4 k- F+ ^: \  O0 p+ Z/ d0 LDuties
2 x( N& a! ]" N8 AReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
6 j% l1 h5 V( ?" C1 A* J* c9 }3 _- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
) b- X- U6 I. k8 e9 a. c: w5 o-maintains general office tidiness
2 M" {6 j& Z  JAdministrative
* L- q" y7 g/ G  O0 c, R+ p7 S        -communicates with the brokers on internal decisions and procedures
. {$ x7 R( l$ g7 A        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
3 B6 {( D! P/ f4 c) d1 D        - ensures all current forms are stocked and replenished
! _  M, \6 L0 M6 u6 xSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
; y) Y. o1 u1 x5 z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  g  Y6 n+ `& Q4 U7 m        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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+ z: Q8 K8 U4 [  EQualifications
8 [7 M& R( ?& C0 `+ O2 a        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
4 x8 g9 `  ?# u$ ]2 R        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ w+ Y; Z/ t$ N# b1 H% u- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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/ k+ s! v4 l) z, k. d* ^" i. \Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
2 s$ Q5 `2 I) F                                                        Edmonton, AB           T5H 2M6       
- N. T1 I2 O! [& i+ |8 ^                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ {5 E& a- m& m* u% T- ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008