Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
& c) j2 b9 h1 x" \-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# `) o4 x) @' z1 a! y$ q: l-greets visitors and responds to their needs
-maintains general office tidiness
: ]% @1 U/ a5 r! F/ G+ QAdministrative
0 V: p$ E' Z7 H9 e  A% E        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
7 e3 f; D: `. n, a        -maintains accurate and up to date computer files and documents
( T; I9 s2 }4 m. t4 y        -ensures all organizations working with the Co-op get updated forms
' R& d5 a7 ]" S: F        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
8 [$ ]9 R, }8 b" W        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 ^! V" F7 C* O& n# S        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 m  r/ y$ ]1 c2 @( e- K3 Z( a
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ i# S* S) Z  Z7 P* x        - ability to multitask, work in a busy environment and be very organized
, J/ L! j! Q- k1 n        - friendly, warm manner
$ C7 J1 p  c* a4 ~0 V        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
, P' J& [0 M3 J. P1 Z) Z5 j: F- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. o. R3 W1 f# d                                                        10867 – 97 St.
' c6 n. @( M# L$ s7 g# T3 K7 N                                                        Edmonton, AB           T5H 2M6       
- N% R0 _9 Z1 N; J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: S6 w, q' d' Y+ `                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008