Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 Y+ a1 x  v/ G; FDuties
) E5 x+ r4 }' Z& D  yReception
8 q, \! K6 U2 x  D9 k-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
: g  }6 a; n1 Q; J( W. X& {- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
. o$ [4 V! |3 t. f+ H4 \: Z, a9 SAdministrative
        -communicates with the brokers on internal decisions and procedures
9 ^/ r* ~' Z/ h9 j/ ?+ w. [        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
1 P7 x; @+ F8 d; T& V        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
, E0 D, a8 X1 l; |- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
' H2 e- b5 s" ~, f        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
( J( N2 ~( l; \; s' H/ D5 D% O3 V* [
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 K; j6 c  ^! U1 J9 D  O) g& @        - ability to multitask, work in a busy environment and be very organized
& L$ H4 @4 D: r9 J. d9 \% z7 u, i        - friendly, warm manner
" ~, P7 |6 Q* P2 q4 V$ o, L6 x2 c        -ability to work with a wide variety of personalities; able to work as part of a team
2 M. Z% W8 S+ o& b0 s: ?  N        -self initiating in getting work completed, asking questions for clarification
-task oriented
* ?. x$ ~; e) p+ x* F5 S. f- L! c- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

/ M1 Z. }+ V1 d/ A7 m! Y, z1 E( p8 p/ XPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
3 I9 D9 W0 F: ]+ g$ o: a5 V7 @                                                        10867 – 97 St.
: `' b( V% {+ b, y" ^* W                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
' @+ L1 T1 u6 C0 e! X                                                        Closing date: October 10 ,2008