Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
9 n' b) z+ G6 J5 L  j! J# gWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. K! S; k* |1 R* M( ZDuties
% d1 y8 ]  e2 `Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
5 x5 R$ K5 ]8 e8 t-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
; O7 w) f$ l+ c0 @        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
; c6 b1 x9 L) j1 b2 m2 r        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 a! h; B6 @1 A# H        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
  o6 D) m" X% D& a3 a1 ^- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
& g# t; g: j( E% Y* a$ E( J/ `
' M6 S, b5 C9 D. l4 K1 H; fQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 D' G3 D0 a: j' q4 x/ ^. E        - ability to multitask, work in a busy environment and be very organized
: }9 L7 P9 {3 ~6 c% P* L( l! H1 y. l        - friendly, warm manner
% G1 u) g% r6 T5 p3 q0 u2 [        -ability to work with a wide variety of personalities; able to work as part of a team
" \8 K8 [1 F" j2 j        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
, j! S% A: c6 }                                                        10867 – 97 St.
) w9 R) ^1 P5 Z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# h# \0 e& G# @! ?; k* [0 A                                                         E-mail: ann_nicolai_mchb@interbaun.com
. J, i/ C5 p1 Q: L  x) w                                                        Closing date: October 10 ,2008