Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 E3 W9 ^8 Z/ Y5 ]$ ]$ {Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
3 J7 @7 |7 N7 V$ z% M+ o2 ^-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 n) x1 H* v" M* i2 M-greets visitors and responds to their needs
8 A1 H2 n3 e8 g6 _) [-maintains general office tidiness
3 P; E0 R5 f5 b9 f0 w# h; C+ B2 Q; K$ pAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 ^' R7 D0 c1 A% ]        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
8 y7 I* h3 w4 f6 C; \" E        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
4 Y9 v6 l; `9 A        - ensures all current forms are stocked and replenished
5 o: X  r- ^) V- L. K- [Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, X$ v2 V  g5 T% u' b4 T: G( q7 ]6 K6 ]* k        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
5 v$ }$ K; Y5 W- y: O        -ability to work with a wide variety of personalities; able to work as part of a team
5 I# F" U6 k9 G        -self initiating in getting work completed, asking questions for clarification
+ G( k3 ~9 ?$ a# S4 I1 Y-task oriented
$ }8 c4 q6 n0 U* N- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
+ T3 X2 U9 w6 Z& G. I  I2 M8 S
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ \) n# h0 |  Z' I8 Q0 F* N                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
6 I& ^$ F8 A2 Q, ?                                                        Closing date: October 10 ,2008