Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
/ w% H% ?; p; {9 lWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
3 p, ?& `7 V. [3 c* h4 r- ]' HReception
" U( n8 m' a/ m; c& y9 X/ Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
! A7 S9 Q, F0 C0 c4 _3 @-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
' K5 @% \/ V; \' ]-maintains general office tidiness
Administrative
; g5 y3 J* _. q$ {* z        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 a! f$ e# `( e& A        -maintains accurate and up to date computer files and documents
7 c) @  U- Q; X6 c        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
" f, P5 B) B) U3 C9 h        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! }1 @3 v  r- aSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, G: h1 l; }3 d. d( K        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
2 }  A. I! r2 N8 k% w4 E: A        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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, A. g- {! O' Q) YQualifications
2 x# {# o0 }( @0 A  L& |5 O1 w+ i        - excellent computer proficiency in main programs
3 ^+ Z8 Q7 Q! l1 u        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
" S8 s6 b0 [; [+ C        -ability to work with a wide variety of personalities; able to work as part of a team
& E* Y- R/ B7 s- ]        -self initiating in getting work completed, asking questions for clarification
-task oriented
+ I0 I; T: T+ [3 ~& K$ U* m- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
; j' V9 E5 o3 k0 [) t1 d
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 F, W+ b! [. X) B9 u4 l  p1 U& S6 k- N5 U                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 u' ]1 ]: P$ f6 }$ }                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 K3 F1 V4 N$ F" G                                                        Closing date: October 10 ,2008