Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  A) I7 O9 K7 X; NDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 u2 r$ e0 I* a2 c( ~) _-greets visitors and responds to their needs
, e, P% S& Y9 R3 n; b) S# c2 j-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
, q4 ^4 Q9 z( N5 l" b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 P) ?4 |+ X! ^# L. S( W        -maintains accurate and up to date computer files and documents
$ }2 J( X5 w0 N, E8 v* l4 ^. p4 x- b        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
( |+ y5 F1 I0 l' E. _' L" j8 x1 @        - photocopies materials and information as needed and requested
, m' p# N" J2 d4 t4 a: w        - ensures all current forms are stocked and replenished
- s: ?  J- N& ]6 Q7 LSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
4 y+ ^5 z- c5 y5 n) f" ^0 f        - excellent interpersonal and communication skills, in person and on the telephone
! B# y* ~' @0 I; V        - ability to multitask, work in a busy environment and be very organized
2 y, l+ F- S. v$ A9 A        - friendly, warm manner
* b( Y& o% s, s) W' a        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
$ K% G2 H$ N' \: O' d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! |( }. T7 a! W0 {4 _5 Q
5 N2 V) p; E' _Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 X, L: Z* G% i* D                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
5 W' S( L6 W2 c1 N! h& w% N! x# S                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 N0 w/ S: l% |" H8 D; D9 w                                                        Closing date: October 10 ,2008