Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
# A3 \3 @- w# ^: @We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 J" ^7 \" r& c3 {4 P: }5 k/ gDuties
Reception
. O* W, s  d5 G; \( C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
7 F. p, ~$ c2 W7 w" v-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: {' R7 K( ~3 J. e0 a-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ O/ [7 a6 s, v' w2 W& t% [5 }        -ensures all organizations working with the Co-op get updated forms
* O, J+ _" W4 R: Y        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
! I2 U* R  O, l. ~1 w4 z& {# ]1 h( a        - ensures all current forms are stocked and replenished
9 k# Z0 \2 U2 r7 CSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
4 ]* a  w* A. I- ]1 S        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 N! `. y$ X$ y& p        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

( M8 ?  P3 @1 UQualifications
2 j* N/ @, G3 x3 v; e. q        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
  M; @! a7 j; x: B        - friendly, warm manner
! \: s8 n/ d5 C3 r        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  C1 ~+ G& j% @' ]! B$ u
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
) V: _! {# P$ E' ~: Z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" n5 C4 a- p  d' W# n' s                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008