Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" i, Y  ^6 i) Q$ }0 |Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( t  t4 G3 V/ |- gives out general information about the Co-op
6 x+ _6 b. a, T# ?* x, _-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, e: E9 t& w- g) a8 X+ G-greets visitors and responds to their needs
, E5 `! t! Y& }, f% [/ w-maintains general office tidiness
2 C( L: c/ x" X+ T7 sAdministrative
* g( B) J2 }8 a; k) w) d# a. ~0 E& s! i        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
+ Q! b5 ^' L+ q3 V* q        -maintains accurate and up to date computer files and documents
' Z" |  J$ E6 H5 ?+ |        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
. v; b: v5 L4 q) F9 {% G        - photocopies materials and information as needed and requested
! m8 h, u- w4 ~        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
9 L1 _" D* j+ M# x4 }* D+ B        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& J! A0 n+ {1 Y& Q        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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# L. \0 w; X7 y5 K9 e; xQualifications
        - excellent computer proficiency in main programs
8 B, }7 X- X) g. `: R* ?        - excellent interpersonal and communication skills, in person and on the telephone
% v5 g0 I% c6 h1 b        - ability to multitask, work in a busy environment and be very organized
9 J& i+ j6 Z7 k/ }3 x9 O& K% c        - friendly, warm manner
$ O: ~0 {; J4 i        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
. l* c: X- f% ]8 x( `2 ]5 z5 @1 W-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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9 u1 m3 b1 |* \; cPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: D4 U1 H+ N+ O                                                        10867 – 97 St.
' h2 J( r/ Z/ P6 Z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; {/ B* G, `; Q8 I6 a2 ~                                                         E-mail: ann_nicolai_mchb@interbaun.com
( O  }4 u. {" {$ D1 }                                                        Closing date: October 10 ,2008