Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
. @8 t. v# x5 B7 }5 V3 B. c+ T4 v( pWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
: `5 |: ]5 s6 b5 r4 {, m" L" [Reception
& e+ r& T' x9 \# ^! }-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
* g: d' X: i7 T% P- W  G1 K-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( i9 T, q$ i$ Z  b2 u2 K        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
" T# |! ]( F' A, J9 X        -ensures all organizations working with the Co-op get updated forms
7 _+ }* {8 p% P; ~% I% \& ?        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! F1 _( Q1 a/ Z" c9 h. m- NSupport
. v/ C5 C! ]9 D1 F3 n$ o- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
' O6 W% P( F( Y3 a        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
( K8 A! w7 j; s* h6 ^5 E        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

* o4 n! C& U% e3 T3 JQualifications
        - excellent computer proficiency in main programs
; X2 B& ~  K/ o6 a6 p0 i% p1 x' {/ u; c        - excellent interpersonal and communication skills, in person and on the telephone
3 ], g! y4 i, K        - ability to multitask, work in a busy environment and be very organized
  l) ~! c: ?' p& l        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
+ I0 f& k% H4 ?9 M        -self initiating in getting work completed, asking questions for clarification
2 {5 W* O+ ?5 U! |4 N$ d-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

$ I2 H$ f- R0 }5 Y0 J+ }Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) q2 _$ ?$ o2 c, w2 x                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
0 v8 W$ Y6 f/ j. Y# ~+ Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
4 x6 L* Y. t3 |+ o3 a5 y. t( i, q                                                         E-mail: ann_nicolai_mchb@interbaun.com
  C& |; B# J- M2 [) |                                                        Closing date: October 10 ,2008