Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' R4 C* ^6 M8 H) D: \Duties
2 n$ W4 M+ g& e% @6 f3 K, a: _# EReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
+ |/ F0 _* X! V  M6 ?9 j1 e1 i! Y        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
0 G' `# [+ `3 r  @. m3 ]8 o        -ensures all brokers have access to updated forms and templates
/ a1 V- C" ?- u5 C5 A- B. D        - photocopies materials and information as needed and requested
5 z' J" w! n3 K/ I- M; h        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 h1 ^% ]% g% r5 g7 e3 @6 {        - assists the brokers with urgent tasks
1 X; c" C' V# ^        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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) O8 F9 T1 p: ]+ }5 x9 Y. `* hQualifications
        - excellent computer proficiency in main programs
6 X% x9 F% o& p( y" X: V        - excellent interpersonal and communication skills, in person and on the telephone
. b( U2 a" E% @5 V% P; I- k        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
9 a* G5 c" [; q$ K  f        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 ]% o: l% x: N. O3 y2 Y0 L-task oriented
! D7 }5 D  O. d- i+ d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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3 i3 C! `# s7 F( zPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ T. }* v8 E& Y3 ], E                                                        10867 – 97 St.
# J  O4 V' C3 Y7 t! t                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008