Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! n% H+ J% W8 y6 Q8 k* j5 e2 QReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
9 ?8 ], ^1 M7 P$ N# P4 O- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
! E, U) H5 w; o  e/ Q! d: f8 B6 NAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
1 L5 e" z" X- p% `        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
- Z3 u, j! R. [' g+ I# q8 V        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

: [! L8 r5 ^2 g5 M) OQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
- u! p! A4 W, q5 M! b8 c/ w        - ability to multitask, work in a busy environment and be very organized
- e( N0 z& Y0 Z        - friendly, warm manner
" V/ Y: |# a) y; f0 E; c3 D( y        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
9 l& g' r+ K: n% o. I# l8 ~% }- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 O% X; f0 L8 l# H                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! N3 T7 Z. U$ f  I. ~  N; Q% w                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008