Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
4 `0 w6 x$ u! _5 D" z3 W; MReception
: Y# X7 L) G) M8 C- K7 Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
, A! J: Y( z. l' |' U- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
, d5 _/ {/ d  m; D' A+ r$ W# hAdministrative
6 N4 b- m. v6 f4 x  `# u( B        -communicates with the brokers on internal decisions and procedures
* M2 f4 |: y6 l2 n* v' B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
; g- p9 ]- Q7 }7 n3 f, H        -ensures all organizations working with the Co-op get updated forms
+ C  }0 E6 j# |        -ensures all brokers have access to updated forms and templates
5 ?4 R0 P# }+ b) [9 A9 }        - photocopies materials and information as needed and requested
$ u5 ^' f7 Z+ a1 Z        - ensures all current forms are stocked and replenished
( V7 r* f; b2 S7 n  jSupport
1 `) O# A  e+ e- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& S# i1 P$ Z' `6 Z! z        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

2 F6 y& o2 ^# d/ Z& p- OQualifications
  ~, J; |* e! d4 i        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
2 C4 a2 l* F. q# X        - ability to multitask, work in a busy environment and be very organized
4 a6 n. d  \6 K, F* Y6 O" R* d. O        - friendly, warm manner
2 v* S! }1 W5 b! r# m# o        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
" O; u5 J& R2 L7 Q4 v7 R- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
2 N! t  ]& U; c( S! Q9 ?
% |( S2 H% `% S( DPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
6 |' U2 d9 t& {+ [5 v# ]" N" N8 Y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ r2 _" k( J" _" b, c. J                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008