Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& m5 t; H3 m" h7 W# [; z- WDuties
Reception
) X3 h; ]+ f( H0 X-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' q( e! w+ Q6 n3 m- gives out general information about the Co-op
' \9 @" y/ K) {* V  t  P-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
5 E' r! u/ O! x  s, w- ?1 _Administrative
        -communicates with the brokers on internal decisions and procedures
7 L4 u1 z5 ]! h" d        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
( O( \2 B% ~. V- R        -maintains accurate and up to date computer files and documents
( X* Y, W) o( p* U0 @8 J        -ensures all organizations working with the Co-op get updated forms
# i9 ^4 e0 z* }        -ensures all brokers have access to updated forms and templates
- R! T7 F1 ~! e3 \        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ H& ^# E6 @% ]6 s: bSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 \' ~6 \, G5 M        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
' {7 A# l# f2 x" h  w        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
: h; X+ T  _# D; m3 s( f        - excellent interpersonal and communication skills, in person and on the telephone
/ X; S! I! [- S        - ability to multitask, work in a busy environment and be very organized
1 @) P. O  M3 @% c2 ^# O1 K# C* K% n        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
6 H9 y5 \' g' }0 ^- D        -self initiating in getting work completed, asking questions for clarification
9 |% P* f5 |  o' v-task oriented
! Y7 u0 i7 I5 C- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! u+ H! n$ I% R) X  b1 Z% ?! h8 @2 B% a                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! h- |% `" U: s7 U- w( N                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ v( Z% e* \2 d+ q+ J' m5 M" R                                                        Closing date: October 10 ,2008