Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
0 c, m& ?# t! P8 CReception
/ U: i+ T9 T! R-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* |' R9 ^6 o0 s5 ?, ^% w- gives out general information about the Co-op
# i) }' d! v9 U3 R& v# O-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 Y5 `; L8 U9 T; I8 p. h* H-greets visitors and responds to their needs
1 h6 f7 c! @$ n$ j  s& `-maintains general office tidiness
9 f" }& M+ A% ZAdministrative
        -communicates with the brokers on internal decisions and procedures
, f- _( P& K# B. e3 K        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 m5 m3 ^+ j0 \+ J+ b- {# E. C0 P        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
' {7 O2 V7 A) x$ F5 \* k        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
1 m  l& T- f5 ~  t; oSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
# u) C; a1 G) S$ ?) L0 L        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ j+ z0 ]# ?0 X        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
9 d. u2 p9 `, e/ ]* H) X
) I3 }7 ^* [, v' ?  hQualifications
        - excellent computer proficiency in main programs
4 \, m& i' s! W1 G$ Z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
4 g' F1 p# C3 `# d, o- Q. ^        - friendly, warm manner
7 O, b& N' n9 h! M4 E        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
$ y+ z% ~2 m( [, h/ p% q- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: O. Y" j% ~" M% y7 z$ y                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
% d/ L, B: R) x3 D9 I2 g                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 S7 I, D4 v! p0 I( h2 Q$ O% F                                                        Closing date: October 10 ,2008