Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- O6 a" k  {, P7 RDuties
1 \5 h# Q: F4 M* l/ {Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
) {9 \3 z3 X, i- y- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
5 P7 g% e4 v1 r% g8 t-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
& l+ e: n5 [: e0 i& S; N( S- D        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
6 h, G; ]: E7 kSupport
9 ?& s& Z7 K7 F( q6 ~% U% Z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( r9 F6 s3 Q6 b        - assists the brokers with urgent tasks
# p2 z9 B% q5 a" m2 Z+ y8 e, N        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, B: i( W8 k- {! y4 X* e7 {8 b        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

0 s6 v; l. W; O7 p) X- y- GQualifications
+ X9 O- Z# G2 `8 k0 b' p5 O5 S8 v        - excellent computer proficiency in main programs
/ p7 n* b" a* [4 [        - excellent interpersonal and communication skills, in person and on the telephone
7 D6 M$ }6 h- W  P: Z        - ability to multitask, work in a busy environment and be very organized
( H" o, I# G- T$ u% @7 I$ m        - friendly, warm manner
2 r( ~' k: i, s% w; ~        -ability to work with a wide variety of personalities; able to work as part of a team
0 Y1 D  z! ]# u0 X2 m        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

6 ~/ c% K+ W" H" Y2 y, u& Q7 P9 gPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
  w$ n1 ]4 a8 O4 z                                                        Edmonton, AB           T5H 2M6       
" d, H3 ^  W! y* S, j                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; X' |6 [( f: c4 m! A3 X; O                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008