Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' m8 D; K4 I5 o! q' s9 b' IDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
9 _# [9 y9 p7 i1 k: v  J7 X/ x% G, j. I- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
& _) n) m/ C, c$ ?' w. R- g-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
! f& e) F# ?& H        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
' U& s  l' Q& {! H7 K! T8 t        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ L$ r  |2 a7 Q( Y. d) n        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 Z, A8 U; G$ r: b7 }. P& D  a( x        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

+ s4 l1 ?+ K3 \& R1 f- C0 V& V" |" kQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
$ }3 J: b6 W9 c* ^6 {3 C        -ability to work with a wide variety of personalities; able to work as part of a team
& o9 F* G# `( R        -self initiating in getting work completed, asking questions for clarification
7 n1 Q+ t3 B4 V0 {/ L-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! x; H* L3 e9 s! N' ?6 z9 @
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ G9 P4 J0 x0 W) [* |1 e                                                        10867 – 97 St.
+ R9 I) Z9 t* O+ j9 a1 N                                                        Edmonton, AB           T5H 2M6       
$ U1 @7 z* l8 t" r                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ I# D+ t% ?9 E                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008