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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: \ {8 P' x: p6 D2 nDuties* y. R$ |$ I) q; V2 ] P# D
Reception
. r+ H. ?2 v: z2 k-answers the telephone, takes messages and ensures messages are given to brokers and other staff 6 [9 _; h4 @. n& c* I
- gives out general information about the Co-op1 a. Z1 @3 W4 O' I& {7 ^
-checks voice mail, postal mail and e-mail daily and passes on pertinent information8 c6 m0 L' ^7 q. ?0 M5 `; P% S" x
-greets visitors and responds to their needs4 m3 Z# p( \' J f
-maintains general office tidiness + b/ D( R: M; P2 D3 S3 M6 q& r& V" L
Administrative
2 Z1 k; r+ k0 q -communicates with the brokers on internal decisions and procedures* H$ V$ y3 t& N
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 P& P8 s2 ]" S5 n6 z -maintains accurate and up to date computer files and documents
" ?. F" t) y7 c -ensures all organizations working with the Co-op get updated forms
: v# }% u8 L3 y8 A -ensures all brokers have access to updated forms and templates# b; F6 c/ e) _
- photocopies materials and information as needed and requested
2 W; f4 P: X! _2 |5 Q r7 t- Y- _ - ensures all current forms are stocked and replenished 8 K$ D( [4 Z5 x9 u2 K- S
Support" a" s' ]7 r5 v% q4 l; Q& ~5 n
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed9 v; M! C; a- g3 u z6 R9 B
- assists the brokers with urgent tasks * _5 B9 T& a$ q- n- t- f" l
- assists with the ordering and maintaining of office and hostess supplies at the Co-op" g. j# F% W: t1 p( f
-trouble shoot computer and photocopier breakdowns and call appropriate technical people( t6 q& P; N% B& [/ V0 C; a# L: b5 i
% z; g* y& M+ ?4 EQualifications3 x3 z6 [. Z) S9 x; W
- excellent computer proficiency in main programs
Y$ f* Q: X9 Q6 P - excellent interpersonal and communication skills, in person and on the telephone
4 {# D. d3 @) q& ?: R - ability to multitask, work in a busy environment and be very organized9 Y+ v5 e/ M0 B h
- friendly, warm manner 5 K j/ G; r/ @6 r
-ability to work with a wide variety of personalities; able to work as part of a team
1 l) J4 j& |( p$ N$ \9 e" G -self initiating in getting work completed, asking questions for clarification8 c. R3 o3 W% ^* g
-task oriented
5 o9 P: h6 M& _! q/ O- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context 7 W! U7 y- w$ ~. Q$ g
7 j1 C" A) ]: _' [
Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op6 M( F# j# b0 |% y- }# F% f
10867 – 97 St.
/ C" a. F! x" ` Edmonton, AB T5H 2M6 $ r) V5 }0 ?" C) R
Attn.: Ann Nicolai Fax: 780-4282748
* |6 @0 ?$ z0 S E-mail: ann_nicolai_mchb@interbaun.com
' a6 y3 p# ^% q8 U E$ ]* x Closing date: October 10 ,2008 |
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