Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# f2 ]+ g: A7 [$ T' v. \Duties
# C$ i2 ]" m. u# FReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
4 O3 R+ E* P( F% {, S/ q- gives out general information about the Co-op
# G8 u; N) L/ E! c% {  t# M7 g-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
' n& K1 Q7 `5 g: o-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) N$ F( C/ m1 T+ D% x& z        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 i9 ?  G- d$ I, I) f' j! f        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
3 g- B4 h' [( Q3 |( u4 m  n. sSupport
- j8 ~5 g) `" f( v- N% j6 L$ ~4 g- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
$ ^2 {, U( y& a6 z% U- D9 b8 X, z- t7 _
5 n5 f% g/ w8 M6 n$ {! d  eQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 U9 f+ M7 }. K6 l! p$ {. \        - ability to multitask, work in a busy environment and be very organized
* C; g5 o2 G+ p6 r        - friendly, warm manner
, n5 ]( y" X# F# N) Y        -ability to work with a wide variety of personalities; able to work as part of a team
9 u2 |, |3 h" T2 X  @' {$ l        -self initiating in getting work completed, asking questions for clarification
-task oriented
- A- M2 v. C" \" h. }+ b- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 k( @0 `% u) t, D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" c) Y# r( D4 s0 p; S! X                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008