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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- O6 a" k {, P7 RDuties
1 \5 h# Q: F4 M* l/ {Reception2 H4 h: Z0 U$ y8 \, T* i# x
-answers the telephone, takes messages and ensures messages are given to brokers and other staff
) {9 \3 z3 X, i- y- gives out general information about the Co-op, G8 B. n9 l5 [ E. k/ v+ H
-checks voice mail, postal mail and e-mail daily and passes on pertinent information; n V) Q' w% _# F7 G
-greets visitors and responds to their needs
5 P7 g% e4 v1 r% g8 t-maintains general office tidiness 6 C' B; |# W4 ?: p8 @$ q
Administrative! e" a# ]* ^; _
-communicates with the brokers on internal decisions and procedures: F Z" \2 R$ M/ T- e" A
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)6 F2 t1 d. q- y* R8 y0 w* S
-maintains accurate and up to date computer files and documents$ F9 k7 H! p# {, ^! J1 a
-ensures all organizations working with the Co-op get updated forms
& l+ e: n5 [: e0 i& S; N( S- D -ensures all brokers have access to updated forms and templates& a2 k3 q: @% N
- photocopies materials and information as needed and requested ) R( r( y \4 i% R$ D% a
- ensures all current forms are stocked and replenished
6 h, G; ]: E7 kSupport
9 ?& s& Z7 K7 F( q6 ~% U% Z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( r9 F6 s3 Q6 b - assists the brokers with urgent tasks
# p2 z9 B% q5 a" m2 Z+ y8 e, N - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, B: i( W8 k- {! y4 X* e7 {8 b -trouble shoot computer and photocopier breakdowns and call appropriate technical people: | [2 k! x. {5 W$ w: B
0 s6 v; l. W; O7 p) X- y- GQualifications
+ X9 O- Z# G2 `8 k0 b' p5 O5 S8 v - excellent computer proficiency in main programs
/ p7 n* b" a* [4 [ - excellent interpersonal and communication skills, in person and on the telephone
7 D6 M$ }6 h- W P: Z - ability to multitask, work in a busy environment and be very organized
( H" o, I# G- T$ u% @7 I$ m - friendly, warm manner
2 r( ~' k: i, s% w; ~ -ability to work with a wide variety of personalities; able to work as part of a team
0 Y1 D z! ]# u0 X2 m -self initiating in getting work completed, asking questions for clarification$ e$ t& u) u/ @( p* u9 @! c# G
-task oriented2 c* G$ z& z4 h
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context : @* X' M3 p8 q" X1 S* r
6 ~/ c% K+ W" H" Y2 y, u& Q7 P9 gPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op3 k% G; q* x! B; T# h2 s# y
10867 – 97 St.
w$ n1 ]4 a8 O4 z Edmonton, AB T5H 2M6
" d, H3 ^ W! y* S, j Attn.: Ann Nicolai Fax: 780-4282748
; X' |6 [( f: c4 m! A3 X; O E-mail: ann_nicolai_mchb@interbaun.com- j# w2 G: I2 f$ @' n+ I; Q% z
Closing date: October 10 ,2008 |
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