Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" c& c3 n, C; {Duties
5 S' y& B' ?; LReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
& ~- y2 x  E8 ?; n/ W1 p-checks voice mail, postal mail and e-mail daily and passes on pertinent information
( }( N" a: [$ \  z+ U% e-greets visitors and responds to their needs
-maintains general office tidiness
: J, U; O: O. \/ NAdministrative
        -communicates with the brokers on internal decisions and procedures
  u' k$ c2 u1 }( M' w) Y& I        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
  ~4 ?& O5 }) i+ d$ u  u        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
3 G2 _3 r+ ]2 R% P4 g3 U; }        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. J0 Z; o' M0 P! `  i- P7 B$ tSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
+ n2 j' E% L+ n! b6 l        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 C; g' [0 M9 m% a3 r        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
: t8 \: F, J6 V        - friendly, warm manner
$ u1 Z; J4 _" o+ T" r6 D        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

: c0 @* B/ Q. L8 r/ y' rPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ s! h$ _% X! h$ K; {  w                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
/ p9 ~5 U8 k# `; Y* K                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008