Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: \  {8 P' x: p6 D2 nDuties
Reception
. r+ H. ?2 v: z2 k-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
2 Z1 k; r+ k0 q        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 P& P8 s2 ]" S5 n6 z        -maintains accurate and up to date computer files and documents
" ?. F" t) y7 c        -ensures all organizations working with the Co-op get updated forms
: v# }% u8 L3 y8 A        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
2 W; f4 P: X! _2 |5 Q  r7 t- Y- _        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% z; g* y& M+ ?4 EQualifications
        - excellent computer proficiency in main programs
  Y$ f* Q: X9 Q6 P        - excellent interpersonal and communication skills, in person and on the telephone
4 {# D. d3 @) q& ?: R        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
1 l) J4 j& |( p$ N$ \9 e" G        -self initiating in getting work completed, asking questions for clarification
-task oriented
5 o9 P: h6 M& _! q/ O- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
/ C" a. F! x" `                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* |6 @0 ?$ z0 S                                                         E-mail: ann_nicolai_mchb@interbaun.com
' a6 y3 p# ^% q8 U  E$ ]* x                                                        Closing date: October 10 ,2008