Job posting

芳草萋萋

JOB POSTING
* I0 L: c( V5 A7 i8 V7 X  FOR
# O+ i( U* F( _* s) E) p. TOPERATIONS MANAGER - VENUES & PROGRAMMING
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REPORTING RELATIONSHIPS
# f& t, C4 K9 F# _% R" [The Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
and Venues.
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ROLES AND RESPONSIBILITIES
2 [; _$ s; P; O4 yThe duties of the Operations Manager - SU Venues are diverse and  
& ?) Y% r- V# `& S7 Y1 `  @extensive, and are targeted at the all round smooth operation and  
1 l, S3 G# ?) r$ B" ]# gfinancial and operational success of the Horowitz Theatre as well as  
the logistical organization and smooth rental of the additional  
. _- V0 u( o$ h9 Vvenues within the realm of the Students´ Union.  In the light of that  
breadth and complexity, it is not possible to fully define or  
; u: {2 P- G8 d( u* mdescribe all roles and responsibilities in a document of this kind.   
0 r* p; A1 n7 \6 k$ IHowever, the main roles and responsibilities of the Operations  
Manager are as follows:

1.        Space Roles and Responsibilities
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a.   To ensure, at all times, that the venues listed below meet the  
4 z5 g1 w# h" u/ Zappropriate standards, requirements and needs, and contributes in a  
, o3 E+ B1 k+ R3 Z+ h8 Epositive way to the smooth operation and success of the individual  
7 p5 K) Y& S* c0 Xrenter.
·     Myer Horowitz Theatre
% ]% F0 P% l) n. C·     Dinwoodie Lounge
* I  k6 D4 G3 Y! y·     SUB Stage

b.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
production and facility requirements.
·     To ensure the day-to-day compliance of the venues with existing  
- j1 d* ^+ H# v* O6 Z& Q3 p+ ~safety regulations and building policies.
To ensure that the maximum potential of renters is met.
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2.        Marketing and Promotion
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- U. {* ?% N0 O; i" d9 Xa.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
students, and internal and external clients on an on-going basis.  
This strategy will include implementing and/or delegating the following:
( [) _+ A  T' C. r·     To develop and maintain promotional materials, the Horowitz  
4 J  H# x/ r: d& \. OTheatre and SU Venues home page, newspaper and other advertising; to  
take advantage of other internal and external advertising  
opportunities; and to develop press releases and other promotional  
1 a8 E0 _6 M7 H7 F: y0 Bliterature on an ongoing basis.
" ?4 ?2 i$ u1 B1 q0 K·     To coordinate tours of the venues for potential renters.
& u. F9 m, A1 v, u3 c* s5 U·     To promote upcoming events in the Horowitz Theatre through the  
7 x# `" _6 B# X$ o4 c3 ~: t& Ouse of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.


: t8 k) A& w  z8 a( R3.        Staff and Supervisory Roles and Responsibilities

a.   To ensure, at all times, that the venues are adequately and cost-
  a+ k  s+ s) k% n6 V" G0 neffectively staffed, and that the staff utilized by or within the  
venues meet the appropriate standards, requirements and needs, and  
+ H9 C( B, n* Icontribute in a positive way to the smooth operation and success of  
. _4 N6 b" J. I; n$ \7 t$ s/ ^; R& sthe renter´s events. This includes, but is not necessarily limited  
to, the following:
·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
7 \) b. O( n% O9 I: e- Tevaluating and terminating, as necessary.
To ensure that the Horowitz Theatre is adequately supervised at  
; G5 v3 i$ B' w/ n$ b  b4 d: f& \. m3 Tall times, this includes the development and implementation of such  
' e6 t* Q% }/ ?3 v, Yschedules and rosters as may be necessary to ensure the effective and  
. @2 @, l- a) C# acost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
6 Q' e& j* b' ?·     To work with the Technical Director, when necessary, to ensure  
( R6 O7 X  ?2 Dthat an adequate and appropriate level of part-time staff exists to  
  t0 R6 R: t* y$ }+ Pfacilitate the smooth operation of the venues and to ensure all  
renters needs are met.
·     To work with the Technical Director to ensure that the skills  
& o& C7 x7 b7 k5 m8 b/ T2 D7 |and attitudes of all subordinate staff are appropriate in light of  
" `- x* i6 c2 O, t: E, m3 D) tthe roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
appropriate areas, and ensuring that the Policy and Procedures manual  
% L! ~! j* Q' e4 cis kep up-to-date at all times.
) w$ ]4 i' B' c. W: _) N·     To ensure all staff are trained in and committed to providing  
excellent customer service to all renters.
·     To work with the Technical Director to arrange staff  
scheduling.  To handle payroll related matters, under the guidance  
1 S: w0 [/ m) F8 F$ ?, iand direction of the Manager of Venues and Programming, concerning  
% }# y$ T$ D4 G# `$ Fthe staff of the venues.
2 n8 \+ C  c1 [·     Working with the Manager of Facilities and Operations to ensure  
the appropriate setup/tear down of each venue.
·     Working with the Manager of Programming and Venues to ensure  
8 ]3 g' |5 w' U0 N6 _/ Q( xthat additional requests such as licensed receptions are arranged.
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4.          Overall Financial Performance
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a. To ensure, at all times, that the Financial and Administrative  
; v" s+ Z2 g5 T! M" S! Nsystems and processes utilized by or within the venues meet the  
appropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
! a  p: o. n  c* foperating budgets covering the venues to the SU´s Manager of  
  w8 Y, P/ ]2 F6 d( {% D$ bProgramming and Venues and to discuss and refine those budgets  
# W9 J  H3 X' Q5 d! |Manager of Programming and Venues, and Manager of Finance &  
Administration prior to their submission for final approval.
·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
the best interests of the venues and the Students´ Union.
·  To function as the key player in the submission of financial and  
/ E& Q  _/ F/ `9 [' ]  o8 Gadministrative documentation covering the venues to be used in the  
+ B- z7 w( o) h+ o+ mcompilation of monthly and annual financial statements, and such  
other reports as may be necessary.
·  To discuss those financial statements and other reports, together  
with all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
Administration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
the Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
) ?: A& w; V( n$ H3 m2 Gsetting of appropriate prices for rental and staffing rates for  
+ @* s- ]' Q% {0 G+ F5 ?events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
& e) `+ y: \) D; rthe billing clients, and to forward such documentation in a timely  
manner to the Accounting Department.
·  To recognize, address and handle all matters relating to financial  
and administrative procedures and systems in a manner which reflects  
the requirements of the SU´s Manager of Programming and Venues and  
" l; G: _  r0 V' N+ L- A' t" AManager of Finance and Administration, and in a manner which  
" k+ K) J3 a( a* _( `/ ~contributes positively to the smooth operation and success of the  
) N. K4 ~7 ?$ _" t+ H. H. P6 g% avenues.

8 S: w+ ^8 X2 l$ x5 i" ~; c5.          Overall Roles and Responsibilities
a.   To ensure, at all times, that the systems and processes used in  
( D7 B& J; U1 _- i: R: S" i3 prenting the venues meet the appropriate standards, requirements and  
needs, and contribute to the smooth operation and success of the  
5 K% z1 M, w# w: [venues. This includes, but is not limited to, the following:
0 e) e9 a2 h* {+ [$ K/ O
·  To recognize, develop and set in place such rental procedures as  
, a& ^: {, Y4 Y+ W; omay be necessary to ensure the smooth operation of the venues, this  
is to include but not necessarily be limited to systems and processes  
! f5 y: T0 W/ s& _in the areas of contracts, inventory management, contract evaluation,  
6 i/ F3 t& t0 |" m# Dpricing, costing, equipment usage, rental/contract invoicing,  
together with such other systems and procedures as may be necessary  
to ensure the smooth, secure, efficient, cost-effective and  
functionally-effective operation of the Horowitz Theatre.
·  To recognize, develop and set in place such operational procedures  
as may be necessary to ensure the smooth, efficient and cost-
& X  h5 o# X) G6 r  x6 d% t, F% eeffective operation of the venues.
·  To negotiate rental lease agreements (contracts) relating to  
; x8 q2 Q9 c; l" V9 _$ i3 Qdates, rates, staff and miscellaneous charges.
·  To ensure that adequate inventory is available at all times and  
+ b0 y$ [. {5 ^that such inventory is stored and issued in effective and secure ways.
·  To consult with renters as to facility issues in producing their  
& q2 \1 }/ E6 E% `9 a& O- Nparticular event in the venues.
( x& |2 h" N3 p. p* e. q7 w2 `·  To provide the venues on-site staff with such documentation and  
; n4 c  d7 E( s+ T( X5 Z" jsupporting information as it may need to effectively fulfill the  
6 X; F7 `- }/ {8 U. ^0 Qroles they are to perform to ensure the success of the renter´s event.
·  To produce quotes in respect to staffing costs for a particular  
$ `7 _/ T; Y; i/ ^5 U' Y  }rental with consultation with the Technical Director.
·  To ensure that all queries raised with the venues whether from the  
- q# j& u% l% X/ pSU or renters, are promptly and effectively handled and adequately  
answered, and to ensure that such action as may be necessary in  
follow-up to such queries is taken in a timely manner.
' D- `8 u4 \) x To ensure that the venues and its capabilities are adequately,  
* ^0 s- G- \% h1 D: [" _  @7 `effectively and cost-effectively advertised and promoted, and that  
/ k' m6 O) J+ M) Q- ^the cost of such endeavors does not exceed the budgetary provision  
( e- r( j9 G& }$ \; O$ J0 |8 lmade for them unless prior approval is given by the Manager of  
3 }6 D* |7 i3 g  F3 _Programming and Venues.
·  To act as an informed and knowledgeable resource in the case of  
5 H: A' l+ z5 [4 ?' M) ]significant challenges and/or problems surrounding the tasks of  
- w- b/ T- g8 d( bmarketing, administration, operations, and any such other matters as  
. N& \2 J5 X' T) I# hmay provide such challenges and/or problems.
·  To attend such meetings as may be required to support the smooth  
operation of the venues or the Students´ Union as a whole.
·  To perform other job-related duties as may be required by the  
- d5 k6 X# g1 ]% S! T$ R" vManager of Programming and Venues in order to ensure the smooth and  
3 S5 n  ?& W& x" {1 h- i7 w$ Lsecure operation of the venues.
·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
% f& O( k& J( Y* ~/ `Administration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.
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6 `0 H8 g* _+ r9 }( K( a& }& ?QUALIFICATIONS:
1)             Minimum two years related post secondary education, or  
an acceptable combination of education and experience.
' j& a* K+ v, g0 ^/ l2)             Supervisory experience.
. d+ \! L0 f0 I; E/ p1 ?3)             Ability to create new initiatives with little or no  
supervision.
4)             High level of creativity
1 c7 S, T0 Z. i, P5 b1 h- b7 D/ p5)             Knowledge of budgeting and staffing procedures.
$ z9 @8 f1 l+ L. a; v: e9 A6)             Excellent organizational and communication skills and  
/ _9 F% S. v9 E5 O+ dstrong writing skills.
7)             Dynamic individual with experience in large group and  
9 q) R$ S" R& _$ r( t- ~one-on-one promotion.
             Ability to work with students, staff, University  
; F: l" w* v3 jfaculty and administration with a dedication to providing excellent  
. g; i) O/ `: \1 Q  j% H2 O/ mcustomer service.
0 V0 c9 @$ l6 I; M, rUnion exempt position
4 t* b# U) H5 x: KJuly 6 2007

* E" m9 u  T( r; \) y' pPlease state salary expectations
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Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
8 T/ j1 [. o7 t; `: URoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.