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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
& U+ S! B8 p' Q5 w- ^. WLast update: November 17, 2006Reports to: Department Manager8 S% E! i, I3 d( F. r( i1 L
Position classification: Non-Exempt: M; | R/ l+ W4 o9 o4 W
# t a+ V+ P/ D9 W# Q1 K: wJob Summary:" E. O% y9 [" f8 z* p( r
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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Essential Duties and Responsibilities:8 M! f& F( \" }) W
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.; Q/ O9 E% V, q: U! @$ M2 Q; Z6 W3 `* O+ e
· Reviews field drawings and inspection reports for accuracy and completeness.
7 V) z; b/ b8 V; S5 T· Provides technicians with required reports and assistance with report preparation.( {& X0 E& ^) k1 S! \3 f4 E6 ]
· Manages report database., ]/ ?, _6 H5 K) b7 U3 a
· Tracks purchase orders and matches with work orders./ f# h9 ?% M- F1 D5 F; Y4 d2 l- a
· Organizes and files electronic and hard copy media files.8 P/ ]; k. p+ O9 R
· Provides backup support to other members of the department.' y! s( _ M* f/ N3 K0 z
· Other duties may be assigned as deemed necessary.
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, W. W5 C% n% A0 r2 P' cKnowledge and Skills:' \9 j! w; I" @: W$ J
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.- d2 S7 x$ y: A3 x f
; M) V% \" a8 `# j( VCertificate or Diploma in Office or Business Administration would be an asset.
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5 {0 x% |, _* |& `1 t5 K3 HExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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