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: v1 `" @3 Z1 Q0 }1 ~Summer Volunteer Services Annual Projects Assistant
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% e" M& z3 J/ i* w" V, a& jPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
) n" U5 Z9 a4 r9 |2 n! MTo assist the Volunteer Coordinator in completing up to five annual projects:) i; L1 y& G6 }% [2 r3 R8 ]
1. Volunteer Evaluations: May, & June . A* V) N* T0 m: Q1 g1 t
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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" A. U5 b7 _ l7 g# b. h- z Distribute evaluations to on-site volunteers9 |5 Y9 ~# \+ q# C7 c/ m+ t
 Collect completed evaluations from on-site volunteers
1 t. Z8 g) a, B, b* f# ^' V Collect completed forms from prior groups (from paper file)& g7 S9 n" n& C% y) l9 y" Q
 Enter data into Excel FCSS database
1 M: A$ F! {: f2 Z0 ^ Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team0 U8 L9 x% p5 b
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations
; h |2 u4 |8 X8 ~9 ^- n! a File all completed forms and results
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- Q- c" v. c9 P5 j2. Volunteer Appreciation Project: May & June
) a0 {0 c' T) B% n( mAssist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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, B1 D- ^, I' B4 G Create volunteer appreciation event invitations; y, I+ n- g# M3 d9 |* W
 Create volunteer appreciation event posters
1 y2 ~: f' u x) F$ _2 Y& r( \ Distribute invitations and posters% Q( C) `9 q; C! T0 L/ f0 p
 Create invitation RSVP spreadsheet: ] P- C9 [1 i7 K; p8 U) q
 Shop for supplies
) K+ M0 `& G+ l Assist with Site set-up0 Q1 d L0 j4 x2 a' d/ e( x
 Assist with Event hosting
& B; w5 S4 q5 _/ r- t Assist with site tear down
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3. Database Update & Audit: July0 _: ~6 ~- @; X. c
Assist the Volunteer Coordinator in maintaining accurate and up to date records.* Q4 ^: p7 g4 g* U( ~. V: w
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 Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).
6 R0 @. G- l6 V! V Make any needed updates and corrections in excel database.
' N1 y* r) U7 @9 U9 F/ [! l Update and/or correct volunteer contact information in excel database
8 q/ ]3 W' `/ [9 Z1 s% j+ P+ a Update and/or correct volunteer contact information in filing system
: B: U- h O- P7 h3 }, f Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team
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8 Z+ H& K2 M: f& Z* T" K- Y4. Angel Tree Gifting Program: July & August! b! o* X! u' B2 s* |9 l- g3 ~: [
Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.$ R' U; L! Z: a7 ]( U0 e
% A2 D2 x# L+ n Create a letter to be sent out to previous sponsors- \: s- [! E: a7 \+ [, a: R3 _
 Mail out letter to sponsors (email and post)- O+ y: t# j* W8 c; B3 E- Z0 Q
 Contact sponsors for current program year’s commitment and start dates
7 e( K; j9 r! H6 ~$ S2 s. [ Create schedule for sponsors start dates
g$ x- C w3 R; ~! k4 z Schedule dates for collection of toys6 m n8 S4 b. H9 [
 Send confirmation letter with start and collection dates to sponsors
6 Y/ x4 t/ [3 ]" | Distribute first copies In person, via email and post
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$ f" z* m. q+ T1 ^- N2 Z7 ?( X1 r5 r5. Volunteer Newsletter: July & August. O* d/ J$ K3 ]1 K8 v
Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.* R2 n4 ]: ^6 P# m: T
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:( t% X4 B% u0 t5 D
o Create a Newsletter template
/ o/ \' K: ^4 Vo Create creative titles based on Seasons or pertinent Events6 e- d% t- f& ~" v9 S- b& m! V
o Enter pertinent event, fundraising, volunteer opportunity dates , v/ z! y! p% s/ V
o Enter appropriate pictures
) t1 n7 N/ |/ ^o Choose and enter appropriate quotes for theme for each newsletter# b; K2 d9 ^: k% U$ E! {4 p3 [
o Write a short informative and motivational message for each publication! S( D: E! Y9 C/ q% g; l
o Create a color scheme for each publication: h7 y& ~4 X) w
8 D4 i/ Q' q- P8 T/ [. ]% K& `Education:
5 J" V. q/ P- x" k) s# s, A Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.9 l( l% |, k) ?( y
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher., e+ B+ D9 i0 V5 b* n
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Qualifications:
; W: v: _6 P& `3 ?9 Z3 b Keen attention to detail
7 O2 x8 l) v& O, T" V" i2 L Creative visual and written skills
/ ^6 u4 Q" W& d8 M( o, z+ b' R Ability to work in fast paced environment
* y n+ x$ Z" m! G Ability to handle multiple deadlines
! f, m" B* o1 R( f9 ~/ B# {9 ~ Flexibility* k7 ^, q& H( J; X
Excellent word processing skills
( L/ ^' b' T' _5 C- H& I2 _ Excellent command of the English language
9 J5 J* p+ d3 _ Above average written and verbal communication skills. U$ E6 S7 S' G5 v
Good organizational skills
, q. d6 d3 m' @5 j Quick typing and data entry skills: o7 N- m- G$ g% D1 i+ e
Accurate data entry skills
0 V: R; E" [) X8 d# F2 DAbility to work independently and on a team1 N0 C5 o$ u4 C& v# B
Ability to work with a wide variety of individuals% V: \8 e* _* U
Ability or experience in working with marginalized and disabled individuals5 O. {0 \3 V- @/ z Q
Excellent customer service skills; [5 l, h3 ]2 d! }( ?3 D
Respect for the religious beliefs of the Salvation Army Community and Family Services
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