Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 |4 P& {) Y- pChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

3 `, _2 j/ X4 R& j/ q$ [7 H! r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# s' N- X2 W, J8 ^% C• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

6 j3 y" r' `$ i- m2 J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ n2 F( l) ^. T: V( Z1 a; O• Manage mail outs for fund development or education purposes with support of Program Managers.

% H  a4 {. U* i- Q- s" c• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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& z4 L, l4 ?/ I* k7 R) b; n• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

- p4 P* d3 U7 U; j7 f• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

4 @" B* z; D# t/ H  Y- a• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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) f" T% |+ ^3 k  T% E6 S. r0 |• Provide administrative support for public engagement events and mail outs.
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& Y: ~7 d$ F. Z$ _• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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) j9 B' y3 p( V  D* |Fund Development

5 k, D. h* ?. k1 H) \4 \( p• Provide logistical support for key fundraising events such as silent auctions

, P* c' J& {# X8 B1 w$ N• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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" {2 S, S& l* N0 v# {! o, L1 H( n• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

5 z  E+ \0 s/ T* d) f7 L% j• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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" p0 i" A  T+ d# l6 ^8 U/ Y. m; ]Spanish language abilities are an asset.
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* a) Z# f* t2 O7 Z& ^3 i/ vTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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9 c% f* F. f/ i/ s/ w1 FStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

; i! Q/ J7 W( V" dThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ Q- p0 n) {8 nAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org