Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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& P& F$ c. N+ @% g6 V4 RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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; @) |2 t" \9 ^3 fKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* G0 o2 J7 I! A$ X• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, G& W' w$ I, w' U5 ?; z8 M' b• Manage office technology software licensing and hardware maintenance.
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" t0 I, ~1 P: |& f! h8 d. c( x$ n• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

" s/ _( Q$ p- h& f  S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) G" _2 L. k8 d5 a% {2 C; e• Manage mail outs for fund development or education purposes with support of Program Managers.
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3 @" j8 ?' h; }& \0 ]! ?7 c• Support maintenance of Human Resources records and the development of employee handbook.
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' N: M5 G8 s8 O1 g4 G" C2 J• Perform financial administrative duties as required.
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Key program support duties
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6 [( R9 s3 R9 [+ g2 `7 yInternational Projects and Public Engagement/Communications:
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3 J6 I! M$ G+ c# ^% X• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

" F$ Q3 n+ P/ ?* W) n• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

1 B. p/ b# g; f- O0 M* o! U- |• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

* K3 k: s9 r0 e" Y7 J• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

' [  {, h- w( T: w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

5 K  m0 p: ^1 bSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

* [- ]% s. L4 O$ }7 X% X* K0 sStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: x; d1 T/ _% @The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

9 }- [, ~) P9 DAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org