Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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3 M8 i; H9 O. `+ t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

7 T. O1 O5 }( u& [8 e7 Y8 {) U• Meet weekly with Program Managers to define priorities.
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) P. T8 f$ W! k) M* i2 l, l+ u• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

; X0 A5 _- S! t' Y# j• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

9 F7 B3 ~9 `6 j! g( u• Perform financial administrative duties as required.

- O4 w) ?9 r) iKey program support duties
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International Projects and Public Engagement/Communications:

7 w/ I: [4 [1 r6 f) I' X• Maintain inventory of communication materials.
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+ Y# `: C; K' Z9 i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

3 b+ o" W; h8 k/ h+ V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

% Y% z$ C' @$ {3 U" E- d• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

% l" t6 @$ K9 K• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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8 T7 ?1 s5 q2 _# l• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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5 a8 g6 I& i' i; }! }Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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3 i, i! z" g/ ?" I! A) B• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

* Z9 _& @+ u. W, Z2 i4 b& z• Assist in administrative tasks related to donor recognition and event reconciliation as required.

, B7 Z5 r) v- FSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

# b, i" f. K9 U6 x( E' k# i8 CStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: c4 U) [- H6 g9 f( q8 y( S3 I( r$ bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

4 b3 i* ?' W# h2 X/ HAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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" q& g0 D- b- B  NWeb: www.changeforchildren.org