Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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2 x8 E4 w; ]+ Q9 h1 u• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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  ~) a- o* f( Y6 E' V/ Y! y• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 d) C3 R8 Y5 q" K  W• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

/ B# B( x4 C- W2 N• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

! D# r1 c- I, i9 f3 l• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

: c  ^+ E+ ~; ~" d• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# q$ N) o8 d, E/ U' z: x, w• Manage mail outs for fund development or education purposes with support of Program Managers.

* n8 T* {2 v5 [" x• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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, R$ N% G- {6 M5 t' q: Y$ LInternational Projects and Public Engagement/Communications:

  W2 s- j/ C7 D; V) [8 |• Maintain inventory of communication materials.
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! X8 W0 y* b+ V3 p) e* e: e: c• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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1 K7 s$ ~8 E2 R• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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6 e: ^" U4 P3 R- b• Support management of online publicity and communication tools.

* ?3 j' l; R' r% a) e• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

$ [0 y8 O/ c+ R7 M( GFund Development
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& I" e% Y( f$ F0 U0 I; q( P( x. u& f% E• Provide logistical support for key fundraising events such as silent auctions
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8 r* z1 K' O& ?0 d+ W' i• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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/ Q' {- d8 m5 a* {$ R- S8 ^• Assist in administrative tasks related to donor recognition and event reconciliation as required.

7 ^! F" z9 d" L! BSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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3 M3 N( S1 N5 e+ w+ e% }/ o' EThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

1 Y  ]# k* v; j9 q7 t2 KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

, j  g2 N. ^+ e3 VWeb: www.changeforchildren.org