Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
, @2 k% G& e; v" n4 I; c
7 l9 I, |5 ]1 Z( S( C; D/ {% mCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
4 F) `" U  w8 _, c- U7 d( F- F% b# |
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
- n! g, f  \2 w& I9 O! ?
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
$ A/ p' c+ S3 i
" a6 y( {9 S# x! ^8 F8 h* R; h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
# [' m- A1 f6 N4 f" @8 [
• Manage office technology software licensing and hardware maintenance.
, D2 g: q2 f8 k5 Q9 A
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

* y. d3 B$ f" n" n) T0 V/ A2 e6 K• Meet weekly with Program Managers to define priorities.
  f- v' d4 ?2 E! E1 ]
7 m  F) \: [/ z/ H; v7 g3 M• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
/ {- G7 J! U" o( G5 W+ i8 U
• Perform financial administrative duties as required.

& g: F9 Q9 i0 O3 n# GKey program support duties
, C. g, ^3 `+ {  S( Z  g* t' d
International Projects and Public Engagement/Communications:
3 U& D/ c9 v$ ]' O* `$ p" h  p
• Maintain inventory of communication materials.

  M. R' o, o) A6 q& q+ v. ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 y1 N* k: ^0 i/ x& W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

+ h0 @* \' p; z• Support the promotion of CFCA events in Alberta through online and print publicity resources.

1 g3 C3 S" N( @
" V7 D( T9 l5 H
4 g' U& F7 i, q8 `9 M" f• Support the management of requests for CFCA information and resources at public events.
) z5 y2 M7 C8 T9 ~" |7 r. r7 ~- I
• Compile information packages for fundraising and promotional purposes.
! ~: C: h$ p9 y$ ]1 O/ j/ G* o8 N1 p
$ B/ H4 w" H' L4 ?$ B* M• Manage database and support distribution of print publications.
" P' a/ f+ C1 @8 i
• Provide administrative support for public engagement events and mail outs.

" G" Q. T: V: ~) _• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

, D8 l) J9 ]7 @2 u/ g2 ^5 B6 [7 cFund Development
: c4 P3 H6 T- g
• Provide logistical support for key fundraising events such as silent auctions
$ M$ H5 M( q% I4 E
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

: k6 M( {+ e5 a& [• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

- f& t8 _& C4 A6 l: o/ ?• Support logistical work required for CFCA’s Annual General Meeting

' X4 A+ R" R8 H  }: f, f; A% o• Assist in administrative tasks related to donor recognition and event reconciliation as required.
5 w6 U# f9 L7 H* X3 P- R4 g5 M
3 u' u5 _6 q7 ySkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
; c2 x1 g4 j0 c  C5 E, ]5 B# j
; H8 `4 ?0 G' h; ]9 H' a# H& nTerm:

This position is Permanent part time (20 hours per week during regular office hours).

/ ~- q3 E8 z9 `* I! ?4 Y* QStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
) X# g. u5 h5 _$ i  x" C
1 Y% o" X1 a/ s) N5 P" x- w/ CThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

+ C0 w- {5 d" fPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

* B. x8 j: D% F$ |" tWeb: www.changeforchildren.org