Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: m: ~+ ~) I, A' O7 h0 Q2 XChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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; q5 g( ^3 u) L% v/ Q$ Z, b• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

8 `6 U; R& s  a4 H• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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5 L' Q- }( x! ~0 ]) `1 }% ^5 O+ B• Manage office technology software licensing and hardware maintenance.
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, R! v* E' Y3 J/ t* k$ q0 b7 q& y6 t• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

  G$ N9 \, s# d, w6 c- X' s' g• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- M3 V8 |9 T) ~. E! K• Manage mail outs for fund development or education purposes with support of Program Managers.

: S0 \. U0 f7 Z* L- z. b8 r• Support maintenance of Human Resources records and the development of employee handbook.
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1 d( C. p" G' _  F• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

, W- i% D1 e" M3 }; F. i- j• Maintain inventory of communication materials.

. o- N. {" b) K7 E1 ^6 b• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  d. v& V, s6 x  H+ a• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

# ~1 p5 ^' a5 g, P. U• Compile information packages for fundraising and promotional purposes.
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( H" w. m4 r* `2 g8 V1 ]• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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/ n# `/ [! h; e. p• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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9 s6 y) d% \6 x0 b! oSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

1 ^8 D1 W+ s6 W6 NThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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; j7 l; u6 a. d* _The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org