Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 {& n' h* M) l' }CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- Z1 T8 K$ c/ i; D( SKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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, G7 E6 C; }  n  q! w" t• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, z: v+ l6 b" c0 Q• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

  m! h( h3 Y* q, k2 T& ]! y2 y• Support effective internal communication by recording and distributing all meeting minutes.
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' n5 ~6 ?7 A$ g. p• Meet weekly with Program Managers to define priorities.

* D$ o& H. b3 |1 W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

; n2 M$ C2 Y- N1 E0 }/ {3 h# U• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

* n# f& ?: q) H# @Key program support duties
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* x% Z( [8 d7 P" R& xInternational Projects and Public Engagement/Communications:

- W7 _* I" P; m8 T• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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3 m2 Q7 g0 j9 v0 @; H; H* f• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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$ a" `' a% }) S7 h( P• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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) ~& ?# y6 t. {& U+ R* O9 n5 }• Provide administrative support for public engagement events and mail outs.
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$ l# l% f7 K+ ?: A• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

% r1 \8 M# @$ Z+ }• Provide logistical support for key fundraising events such as silent auctions

9 a% G" a, C) Z0 K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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7 m7 u' y9 x2 A6 @9 f• Support logistical work required for CFCA’s Annual General Meeting
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1 I7 s* c0 s- u6 z• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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, @- N+ z, O, [2 I1 ^9 RSpanish language abilities are an asset.
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6 o" c) x5 h1 j# }& q0 l, ]Term:

& o  W0 P% ^+ M& Y9 u5 a2 P9 J1 TThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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' P6 ]0 K; p1 F$ P+ L7 mAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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) ]% }3 `9 K& x7 q; }  Q. O6 {8 |Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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2 p) j9 M! A$ [  N- w5 A/ ?: fWeb: www.changeforchildren.org