Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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) s; s5 z# ]& X5 {5 p) BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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4 I; A8 {6 k! H& r' JKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  t% I5 {# G7 X/ `• Complete data entry in various programs.
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1 m8 N) [, ^, m( z6 u4 e4 w• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

+ j2 j$ S" M! F9 ]3 H• Support effective internal communication by recording and distributing all meeting minutes.
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5 R; K! u$ b( Q7 l• Meet weekly with Program Managers to define priorities.
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: B4 X1 d. y* r5 t3 ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

$ L  Q/ G1 o3 U" a& r8 {/ oKey program support duties

/ [. o5 v3 [0 Z& |+ l' DInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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0 R" q" k2 |' Q• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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; V+ C% T8 h& \2 ]2 m2 j7 L• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



  _! F# m6 A# x1 i• Support the management of requests for CFCA information and resources at public events.

* R! |7 [9 _7 C6 ~1 I5 c4 X; k• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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/ W# m9 v. L4 z% ]' K6 l& }Spanish language abilities are an asset.

6 {) F- a2 ^. ]" hTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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; S3 |+ g9 x( KStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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8 |! W% W; n; L: S( Q8 o# z3 z( QPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org