Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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6 V6 B( W* i0 p7 e, d$ ]2 p2 V9 B• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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0 A( u1 z  k7 |5 X• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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, n1 O1 b$ i: i; c2 |4 o• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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7 V2 Q: f* l* A+ }) n3 _• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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! v2 z4 M$ n. C6 G8 m• Support effective internal communication by recording and distributing all meeting minutes.

# Q8 P9 G/ ]% D( P• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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, b$ B8 F: L, c  I; \/ w6 AInternational Projects and Public Engagement/Communications:
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4 D% O  _8 r4 f' F• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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8 V7 p5 @0 j) z6 W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# Y3 Q* j: b/ G2 {2 y8 O: D• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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" u' ^4 W4 P9 k. \4 Q- h* ~# R; s6 l• Support the management of requests for CFCA information and resources at public events.

( Q- W. a! {/ ?# F• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

( C+ }. A; E) x& e• Provide administrative support for public engagement events and mail outs.
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6 ?- F$ }& A0 W$ H) ^• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

8 P8 V! [. t' Q9 U* g• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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9 y# C" r9 W! L6 [* D$ B• Support logistical work required for CFCA’s Annual General Meeting

* O, ~4 |0 t( d7 Y! d4 H! C• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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* X- U& ^% f* m' @9 `: @Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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" [( X5 j+ }( S' X- A3 L/ DTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

% }3 G8 S1 r3 ]) C% b- |+ x6 ZAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org