Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

$ `4 e* f% Y6 P8 B& X' W# X8 SChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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' F4 z$ i2 M4 ?# p% \% pCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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0 j7 ~5 U; u& G, wKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: B' W- S8 Z, u$ C. R, x4 E• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

" n' {: f# M. o: b+ t• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

: \+ |& @4 l& o& B+ }( D) v• Support effective internal communication by recording and distributing all meeting minutes.

2 I8 T$ _1 h% ~" L• Meet weekly with Program Managers to define priorities.
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. N  c" O8 c: b9 O# e; o• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

3 ^! H4 b$ H! E7 v; I- `2 v5 e1 e• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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0 U0 H7 }9 t0 R* ?, o• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 b; ?$ C* e- ?) `; v4 ~5 ?" K+ i• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

2 U2 N% F# K; `* A, ^• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



. O( i  l, B% v  W) o7 V5 ^• Support the management of requests for CFCA information and resources at public events.
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/ J  O) S- r8 c) w$ y• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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9 m" _6 A+ U. s* w  M• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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6 e( s" C2 l9 q) R, ~• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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6 E! ^$ y3 I0 w8 r2 Z# N# x& \• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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7 K. p) h7 J  J! O• Assist in administrative tasks related to donor recognition and event reconciliation as required.

. `) ^" f2 ~3 R. z4 G0 G3 ~" Z' VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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  l1 j7 s: u: o' V4 qTerm:

4 l* L7 f* Z9 j- B( FThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

, e& k1 ~- R* I! l7 @Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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# f3 C; H( H$ W' JWeb: www.changeforchildren.org