ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT
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Alberta Research Council In. (ARC) develops and commercializes technologies to give clients a competitive advantage.  A Canadian leader in innovation, ARC provides solutions globally to the energy, life sciences, agriculture, environment, forestry and manufacturing sectors.

2 e# S9 c4 |$ |+ }The Sensors Engineering Business Unit (SENG) is involved in the development of customized measurement technologies for process control applications. Our customers are primarily in the oil sands, petroleum, pulp and paper, and mining industries.
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5 z! N; q4 w8 @6 F; lWe are looking for an Administrative Assistant to perform the following responsibilities:

+ J/ G% B6 D7 [% n9 o/ p- H* C1 sSupport the safety reps in the Business Unit
Maintain group calendars and internal scheduling using Outlook software
" E% b6 l8 \' @* J& ?" k5 Z' dPrepare travel arrangements and expense claims
* b* d6 l/ S+ B% R: S8 T- tCompile and create presentations, proposals, reports and templates using Word, Excel and PowerPoint software
Coordinate trade shows including booking, shipping and manning booth
Order office supplies and maintaining office equipment
; w8 D! j$ X; e3 `6 `7 y* _* |7 |Reimburse and reconcile statements as Petty Cash Custodian
% h, t$ z, f9 Y. g6 T( _! k6 bRecords management duties
Approve timesheets
9 k& @1 h  s2 ]! @( lMaintain and update reference libraries in Endnote software
Other tasks as deemed necessary by the business unit

Records management is an integral part of the job. The incumbent will coordinate records classification, coding, indexing, retention and disposition, and data entry into the Records Management database.
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1 m8 ^9 U+ [- ~8 R. sCandidates require a certificate or diploma from a recognized post secondary administrative program, experience in an office environment, and strong organizational and communication skills.  A combination of experience and education may be considered. Additional course work and experience in records management is an asset.   

This is a six (6) month contract with possibility of extension.  Wage will commensurate with qualifications and experience. This position is included in the bargaining unit. Final candidates for this position will be asked to undergo a security screening.
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Please submit your resume on-line through our Career Page at www.arc.ab.ca/careers .  This position will remain open until a suitable candidate is found.

: @$ x8 K2 l& YBeth Balcombe
( r1 \- c8 s8 I5 U1 {1 C/ W; THR Coordinator
ph: 780.450.5137
% d1 @0 u& ~7 E9 a) z0 Oemail: Beth.Balcombe@arc.ab.ca
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4 f# `' r+ W. b$ C  x3 PAlberta Research Council
250 Karl Clark Road
Edmonton Alberta
T6N 1E4