Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
" X1 b0 l4 B: I: ^2 g: E, u* XWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
& B  ?6 w  v$ `: d5 o4 f-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( m# h& R. ]7 _, |4 d# `1 j2 o+ ?- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
: r3 z  W+ F& }! ]Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
+ W' t7 B) ~$ `  e( }) H        -ensures all brokers have access to updated forms and templates
( O! f' @( P& P8 p) o6 i        - photocopies materials and information as needed and requested
. [2 h" {' ]& e5 ?' T0 {* j        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
1 D; K; C/ I" a1 k  v        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
6 u% t# \% X# H+ Y0 I: I
Qualifications
        - excellent computer proficiency in main programs
2 `# g: k5 e8 _# M! Z        - excellent interpersonal and communication skills, in person and on the telephone
. Y7 e* S" ^5 f) R' ^% t" Z8 R/ R        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ Y4 y- \; T7 L( G4 n                                                        10867 – 97 St.
  Q5 W% s1 r9 R                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ M/ f; y" W0 F- A$ O3 w                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008