Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
! {2 D% S7 P0 X+ D1 dWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
( A/ u& D+ g2 q5 H, m* MDuties
Reception
  y/ g" k" W" l1 z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
6 l0 A# N! ]" d* F' l- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 K4 ]8 b2 J: C3 F- {-greets visitors and responds to their needs
-maintains general office tidiness
  H, y6 ^% C/ v5 ~Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 W% ]& l/ D% L( x/ e" g3 e' iSupport
" ~" e) _* l+ R. b( S0 D- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 ~, c7 V( S  P. p2 r: O8 J4 ?* v        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
' n! S' A# d( H4 ~* b% z% w) O# k        - excellent computer proficiency in main programs
' p% H+ q6 Y; q% B        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 Q8 q' I' E# C3 k, p% q, S-task oriented
) J7 `0 a& }# Z4 z1 X% p# m- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
% u* w* r7 l9 s% S                                                        Closing date: October 10 ,2008