Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
# {) Y) j. ?* ]# X6 IWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 g' W) _0 X3 n4 j% q; FDuties
/ X1 u* Q/ Q7 Y- {Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
: M! h2 s# z8 F$ `- gives out general information about the Co-op
( ?: j( O/ Y) _& G0 Z* g# G-checks voice mail, postal mail and e-mail daily and passes on pertinent information
0 Z. f* t; i# }' Z# g( ^4 b7 P-greets visitors and responds to their needs
, c% Q0 v  U" b) P-maintains general office tidiness
' `: c3 u/ Q+ JAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% `) L% C# W! f9 Q        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ L4 |; T8 o" r- v        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- h6 m' B8 m2 W5 @3 m) R/ F        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
2 ?% n, a5 t$ L" S! M3 @5 H-task oriented
' k( G$ V6 U4 _! i- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

" G2 T, F3 b$ e; |# cPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
7 o  D8 I9 U4 A8 R2 t, l) _  s# X                                                        10867 – 97 St.
+ n" s& H; c' }, z' w, p! y0 J                                                        Edmonton, AB           T5H 2M6       
- x% B, h4 a7 X  p                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ S* r/ Y: W) l# b. @4 U                                                        Closing date: October 10 ,2008