Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
' ]. {4 e& m# S$ m9 _: nWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
5 r+ O/ d3 f$ z( R: i. n6 U& O- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ e" R5 o4 m% k# `2 M-greets visitors and responds to their needs
-maintains general office tidiness
7 M8 {. R; p% C- E4 h+ |* SAdministrative
        -communicates with the brokers on internal decisions and procedures
6 o! P+ d& B) c, |. [( N        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
+ t$ D; M9 J0 {( d        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, n3 F* p3 L4 r7 C9 g        -ensures all brokers have access to updated forms and templates
0 D, _0 q( b/ P* {/ b- p7 F        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
0 |: {# T+ ]" E! r, O9 [  WSupport
% J2 l$ i+ K+ Y6 h- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
2 S# v- a3 w; U  l. ^        - assists the brokers with urgent tasks
0 u2 k4 b$ v4 J. b1 d        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
& a  m1 ^  `! ~7 g3 T% T        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
" S) `# j; [3 j$ J7 l( X        - ability to multitask, work in a busy environment and be very organized
& e6 e1 }: g0 W" I        - friendly, warm manner
5 n, i: Y/ n; o3 O& i% |        -ability to work with a wide variety of personalities; able to work as part of a team
% a; q8 q0 f7 H& `. t        -self initiating in getting work completed, asking questions for clarification
-task oriented
3 S+ V% x0 h6 V+ Q* t9 W, U- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

7 O, E9 \7 s' S" S3 APlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! g' }# J# E1 u                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, Z. g7 g+ J1 ]( Z4 F                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008