Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 L$ H2 W1 e! i/ I7 F# BDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- M9 d% e1 j9 k3 J+ n- C- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
9 Z! C. T% ~0 R        -communicates with the brokers on internal decisions and procedures
! \+ }* a/ n( D        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 h8 u$ `* r" ]( \5 C& H        -ensures all brokers have access to updated forms and templates
! B$ x: k8 q* M9 c2 X$ L        - photocopies materials and information as needed and requested
* S% M; q* }& L& w  y2 u        - ensures all current forms are stocked and replenished
: d) y1 ]6 Y: v0 [' C1 O  N, X* OSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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, a2 L% ]. [8 I+ r8 x$ p2 IQualifications
        - excellent computer proficiency in main programs
' C5 ?5 L* x( ]) L        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
2 `6 _6 l( w# K5 W8 V' r# n        - friendly, warm manner
2 |; h' j5 {# f5 Y4 W        -ability to work with a wide variety of personalities; able to work as part of a team
2 B3 Z+ U. g: A( o. E        -self initiating in getting work completed, asking questions for clarification
-task oriented
& a* Y. w) I" u' N6 R- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! |/ e- _4 A* N) c) W* q3 T: }
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: i0 a7 w8 \8 b+ p3 v                                                        10867 – 97 St.
% E, Q- ~! ~2 y: t7 p                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
- y5 o# Z& r. b                                                        Closing date: October 10 ,2008