Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
* t: f+ t  x% O! rWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
" L% ~3 l0 O6 W: N; M-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 `1 D; y/ }, D5 S-greets visitors and responds to their needs
-maintains general office tidiness
( g0 ?3 W% @! I( j& B/ k1 L  qAdministrative
        -communicates with the brokers on internal decisions and procedures
' i, {& [$ s# {        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
* E1 }$ k( b# G        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
) {; K4 w, t  a9 TSupport
/ j8 R1 d, G' u3 P1 p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ }6 p3 z- k+ c5 L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
. Q) `. s7 f* L/ J" C" |# G        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
" @1 L$ j$ p" [* ]# l2 F/ R( z5 p        -ability to work with a wide variety of personalities; able to work as part of a team
. D, _. m8 q- I) `  i! I        -self initiating in getting work completed, asking questions for clarification
-task oriented
( }2 C0 a6 j$ f6 Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  W$ \/ k7 {- j9 g* d* W5 b) i
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 v$ M2 l$ G* Y4 D/ {                                                        Attn.: Ann Nicolai          Fax: 780-4282748
2 [( ^  e8 \* ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008