Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
" A# o% u8 d3 I# P$ S) HWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
, N% m7 u! ?% j8 ]2 I-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( I: W: C+ [: v% `* t- gives out general information about the Co-op
- @- Q# W% C7 a5 ^-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 j% h1 _' C6 O* Q-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
6 ^8 |. c/ c/ O; o        -communicates with the brokers on internal decisions and procedures
/ }2 s$ d/ P8 J0 H        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 ]# p" }' L8 x' z0 v9 C        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
  Z, }4 w* O+ M/ g; O# @1 [: I+ L        -ensures all brokers have access to updated forms and templates
9 w# J0 |% J9 g& V9 Y" n        - photocopies materials and information as needed and requested
- Z$ o$ ^% e% H        - ensures all current forms are stocked and replenished
4 A- a. R8 @) |5 ]# JSupport
6 E9 a) f3 C2 g: R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 k# T! `, G4 y! _# \, f; E        - assists the brokers with urgent tasks
2 D3 X4 k# R( G/ e6 I) q        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, t$ g$ a( M, j, Y* @* `        - ability to multitask, work in a busy environment and be very organized
1 t, X  }5 E$ ]5 \- k; B" x6 D$ z        - friendly, warm manner
2 b; ]. C$ [" `# Q6 u% M9 u. L        -ability to work with a wide variety of personalities; able to work as part of a team
! `( S! x: d( _6 i# C& u& e9 H        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ I' @+ I4 o- C9 o  P1 T6 \- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 y* i4 P; ~  y6 {7 ]                                                        10867 – 97 St.
: M4 |5 j$ c' F* X4 @2 [                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008