Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
4 C! {7 c4 h. R" u- gives out general information about the Co-op
0 M0 C4 p0 ~$ ~- m; n, U+ S-checks voice mail, postal mail and e-mail daily and passes on pertinent information
9 @2 K! m2 }; F& e$ A, R) T3 ?-greets visitors and responds to their needs
* v9 h7 ~$ l4 [+ V) f-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
( P& y8 P' W6 |  ?* c* p& a$ |; }        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
- v+ |" A. a, }; D) N        - ensures all current forms are stocked and replenished
" T4 R# I& p( I) S# y' CSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. y$ P$ G- l0 k        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

) l! b$ Z4 K; i6 ?- D) c& R1 QQualifications
        - excellent computer proficiency in main programs
$ c* ?% N# }: y9 v& x/ i        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
( E. B! }0 ?( w8 f8 B        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
7 l% y+ }) e/ v& k% m+ E5 n        -self initiating in getting work completed, asking questions for clarification
' _5 O3 A( r) {+ d-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
+ k$ ~' V) J( l1 T                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
! R$ O8 h2 e# z                                                        Closing date: October 10 ,2008