Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
( I1 E5 C3 u3 ~4 G; l2 q6 |Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
  w+ R+ A& X& H3 d* v! X& q- gives out general information about the Co-op
4 p, W/ q& l7 ^& m/ u3 F-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ v3 x: j0 d, T7 S' G* j* a-greets visitors and responds to their needs
- E" V! w( R' b, ?  d$ X0 K4 W-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
3 ~/ C5 {$ r1 B0 _, ^  }        -ensures all organizations working with the Co-op get updated forms
) u/ h4 D1 N0 M6 U        -ensures all brokers have access to updated forms and templates
' b! \! B; i. x        - photocopies materials and information as needed and requested
6 U) o+ W! K% Q; z" J        - ensures all current forms are stocked and replenished
Support
: U( u2 k8 p; [( ~; Q" b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
- u* ]) j# C7 S/ H5 Y  c
3 ]0 w. G! z* WQualifications
8 v8 N  r) Z8 w  o        - excellent computer proficiency in main programs
$ w) u8 \* a- o4 q4 o        - excellent interpersonal and communication skills, in person and on the telephone
# x' b: {& e4 F" K4 P+ E" S        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 w9 a, O" B' ^( ~# w/ B7 W-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
# x! ^- p+ S. P
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
; O/ T/ V$ z* C3 [! e) }9 E                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008