Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 L3 b4 J, X" KDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
; z7 ]9 ~6 G& K6 v5 [* d-maintains general office tidiness
' p3 j/ f! K- DAdministrative
        -communicates with the brokers on internal decisions and procedures
8 J0 [. G1 y) B$ U5 P2 N        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
: z) @' T" \( y3 v0 a* G        -maintains accurate and up to date computer files and documents
7 |) c. r5 h4 D% d- y. o- R        -ensures all organizations working with the Co-op get updated forms
/ i" f7 I1 x# }/ D, ~# Z' `1 o        -ensures all brokers have access to updated forms and templates
4 W( n( S& E8 e        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
% ?+ a2 a- x  L* y8 e2 ^8 u        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

: |8 x( J- O4 \+ C4 ]: I1 uQualifications
        - excellent computer proficiency in main programs
& g. v" U8 I+ G        - excellent interpersonal and communication skills, in person and on the telephone
4 l/ P- D" ?- q5 h, ?* E! ~( K; V. _: o        - ability to multitask, work in a busy environment and be very organized
& B( A- C( E. v( i7 ?( G. \2 W. u        - friendly, warm manner
. u+ o3 X3 g) a2 f9 {        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
& M2 W9 L& ]% L1 n( i) W$ `- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

4 P5 K. A5 o( WPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
2 ?/ I4 S% Q" l0 W) F, i                                                        10867 – 97 St.
. }7 O$ M' b* d$ D: `. D/ n                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 S7 Y$ l7 w& K! Z! O+ l                                                        Closing date: October 10 ,2008