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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 U( [1 h" N4 V1 B; w2 J& uDuties
. y& `* u) D! g1 _, v9 UReception8 w/ X( r$ r7 O8 A! Y4 F
-answers the telephone, takes messages and ensures messages are given to brokers and other staff 5 _3 m& i9 k: J, W) j+ T3 t) Y
- gives out general information about the Co-op
! \/ i7 @/ B+ v! @$ Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information# q% b; X9 l! ~3 {2 u
-greets visitors and responds to their needs& S4 J2 B7 e) [! k: I
-maintains general office tidiness
4 ?1 [6 W3 |$ S& }( WAdministrative/ X- }/ m" G- B' j( u; `9 j2 `; M
-communicates with the brokers on internal decisions and procedures/ R: s; F B5 O) D0 i& ]/ I: W) N
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)3 L" p3 ^; P) i. X$ }
-maintains accurate and up to date computer files and documents
1 A' W. }/ U) V b* f6 N* z. K% H7 ? -ensures all organizations working with the Co-op get updated forms) o1 t0 q! k; {+ ^
-ensures all brokers have access to updated forms and templates
4 N+ F3 \$ O0 y6 m$ n# J - photocopies materials and information as needed and requested , C. `0 ~% Z2 M
- ensures all current forms are stocked and replenished
; |- X; d# L$ pSupport
# p0 m1 G5 d6 j7 L' n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed% a+ k+ M4 t- O# p
- assists the brokers with urgent tasks 5 j. y: t2 b6 k0 C
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
! M6 b' U& f! \1 s1 j -trouble shoot computer and photocopier breakdowns and call appropriate technical people) ^1 v- s7 e# U
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Qualifications/ I' N9 Q' J! Q
- excellent computer proficiency in main programs
* Q& q E! @' E. Q) P/ k - excellent interpersonal and communication skills, in person and on the telephone
, `( y5 D$ ]# P$ @+ i - ability to multitask, work in a busy environment and be very organized
7 m3 M. j- h' ` - friendly, warm manner 6 g$ \) O- a& T/ J
-ability to work with a wide variety of personalities; able to work as part of a team5 F" @# ~5 b# K5 X* m% |* Q0 o
-self initiating in getting work completed, asking questions for clarification$ c# N, f/ v' |0 I! e
-task oriented
/ i+ V& w# ~: ], C. b9 N6 b0 B- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context / K2 O, V. j/ c! Q
$ Q9 n$ l( i* w3 PPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op2 ], p0 h U' B1 P
10867 – 97 St. Q$ v* J' `8 M! p7 a( ]5 X0 a
Edmonton, AB T5H 2M6 2 v2 f# t( r% X: j0 ~; j/ b' ~
Attn.: Ann Nicolai Fax: 780-4282748' k/ F" y% p! u( r, Q/ Y4 _. E
E-mail: ann_nicolai_mchb@interbaun.com# M: X$ u# Z, |( D3 b
Closing date: October 10 ,2008 |
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