Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
2 J7 D* K& ?, s% r# L% k- `Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
- }$ Z( |9 @, Y. k) Z7 P8 L-checks voice mail, postal mail and e-mail daily and passes on pertinent information
" R8 S" N$ }$ C-greets visitors and responds to their needs
; e2 P# Q4 W& A* s4 E-maintains general office tidiness
  ~7 d% t( v* O) nAdministrative
        -communicates with the brokers on internal decisions and procedures
4 }. ^. V. L  e7 Z- j9 Z  y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- L9 ~# x" a& [3 Q& f/ {& w* _        -maintains accurate and up to date computer files and documents
4 B1 w* F1 K0 _4 g  r7 O. I        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
0 w, h% p8 |/ p& X7 K4 q; r  ]        - ensures all current forms are stocked and replenished
Support
" ^/ J7 [3 T5 X5 X- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. H6 x8 r8 C" ^$ n2 u        - assists the brokers with urgent tasks
( Z0 @* `1 x( X; e# M        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  A, X7 E. k( _+ u; s( a        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
6 i" X6 S( W6 e! i; s5 A
Qualifications
        - excellent computer proficiency in main programs
* {7 z( ~8 T3 K" Z& R8 |        - excellent interpersonal and communication skills, in person and on the telephone
, {4 F6 s. q. c        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 T" l- c% I! F2 i# f$ D' M        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
$ `  O( E  R' U, `: p-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 E& A  K3 K0 x& u( x: F                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
* g& k  E; t5 j1 {                                                        Closing date: October 10 ,2008