Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# W4 g" O: C" S1 @-greets visitors and responds to their needs
-maintains general office tidiness
- C: e7 Z0 h/ H" q* RAdministrative
3 S2 p* z/ s0 _4 A; c' V        -communicates with the brokers on internal decisions and procedures
9 f; H: z$ J% f! b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) }' e9 F2 D4 b# J  z. h8 C! ?        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! `; \0 h% h; i, b7 }/ Y! gSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
6 ]2 E( n% p; M        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

2 X) u- g2 J- E3 i% xQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
9 h* z1 Q; `9 Z- N6 v        - friendly, warm manner
" _) I, D. K$ x( W' k' V        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
& L8 F) [+ _& S/ M-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
4 V4 j. |# a3 v. i0 Y
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
7 k3 U- M+ F0 k: [                                                        10867 – 97 St.
2 w( F: M& E  d. [( c. k                                                        Edmonton, AB           T5H 2M6       
+ J( k8 {/ u! @$ L% G                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: K  q/ y' @: x' t. `! N                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 R: G9 i) H* w                                                        Closing date: October 10 ,2008