Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
, b0 `. V+ Q3 _. {Duties
2 r: Z) \, H- l1 p' c: p+ JReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; ~* y/ f  w; \- gives out general information about the Co-op
5 r) b) l/ K: @1 Q+ T; L8 Z7 ?-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
& \$ i; A- ~7 o2 q-maintains general office tidiness
1 w- x+ Y0 [7 C; Z2 lAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ a, V) O5 H* z0 [* S        -maintains accurate and up to date computer files and documents
- W: |7 S" w; t$ Q8 E+ }        -ensures all organizations working with the Co-op get updated forms
: i( h* d, Q' U+ c+ t& ^        -ensures all brokers have access to updated forms and templates
5 ~3 R; f  k7 j1 `        - photocopies materials and information as needed and requested
' k' k6 Q, O3 u& d7 O, {0 l        - ensures all current forms are stocked and replenished
5 f- o* D2 o. M0 O  K1 _8 GSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. h3 I. k" z( U- n0 N: W' y        - assists the brokers with urgent tasks
. D( H- G* c7 V) }* @- T( }* I* A        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
7 Q! y7 |% }- d3 [* B4 S        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
; ^: b5 M3 ?( w9 y$ t' M) Y        -self initiating in getting work completed, asking questions for clarification
6 ~  S  E7 ?9 t9 D-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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# [8 b# @0 ^, _7 B$ B$ m! IPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
- e: k8 D5 ?0 y# q+ U                                                        10867 – 97 St.
) f3 T) G2 ^; b0 s6 Y                                                        Edmonton, AB           T5H 2M6       
8 `0 h' M. ^$ o6 n                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
. E2 j( R2 C4 L2 _9 ~                                                        Closing date: October 10 ,2008