Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" C# {5 ], R/ p! ^1 J2 y. x6 |Duties
Reception
- p/ H& D% u8 _2 J- \' M-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
! u7 L# A7 e6 |% q$ ~6 EAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
. B* g( y. B: u" `        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
9 `$ g2 m) Y. D: ~. d. ~# Z        - ensures all current forms are stocked and replenished
Support
% z5 ~# _/ P0 v- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
$ ]+ @" E: R' ~7 M- N        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! p' S) B- D- P& W! R# N; ]7 H
Qualifications
2 l% M+ Q2 A# ?4 B1 K9 ~& L        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
& l6 |6 w& P% S8 `0 b$ [        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
. _$ E0 ], y$ g9 o8 C        -ability to work with a wide variety of personalities; able to work as part of a team
/ f3 Y+ n$ A+ f2 x- h        -self initiating in getting work completed, asking questions for clarification
3 }" N# O* C& a2 ?1 ~-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 [! v  Z$ E% g6 r                                                        Closing date: October 10 ,2008