Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 U( [1 h" N4 V1 B; w2 J& uDuties
. y& `* u) D! g1 _, v9 UReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
! \/ i7 @/ B+ v! @$ Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
4 ?1 [6 W3 |$ S& }( WAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
1 A' W. }/ U) V  b* f6 N* z. K% H7 ?        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
4 N+ F3 \$ O0 y6 m$ n# J        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
; |- X; d# L$ pSupport
# p0 m1 G5 d6 j7 L' n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! M6 b' U& f! \1 s1 j        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
* Q& q  E! @' E. Q) P/ k        - excellent interpersonal and communication skills, in person and on the telephone
, `( y5 D$ ]# P$ @+ i        - ability to multitask, work in a busy environment and be very organized
7 m3 M. j- h' `        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ i+ V& w# ~: ], C. b9 N6 b0 B- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

$ Q9 n$ l( i* w3 PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008