Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ L  f5 l/ @( f; x2 L, w/ F& cDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
1 D# H' z! ^- `6 y) `2 `/ b8 [5 Y! Y-greets visitors and responds to their needs
8 x2 h2 ^$ o, W-maintains general office tidiness
Administrative
5 J* k5 e6 B& k" P. r$ J3 D9 L        -communicates with the brokers on internal decisions and procedures
9 }/ @& V- P' P6 }3 u( u        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 @+ |9 O/ y1 t: ]) e; m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ ]" |5 ]0 k8 r( ^9 t8 b# o        -ensures all brokers have access to updated forms and templates
' J4 m) h! ?0 @' e2 c3 y  p5 X+ E- ?: ]        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
1 y! i% R' u0 h8 {+ b' m4 S" z' d        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
7 `3 x. O2 R& g- A        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
1 h9 h& v4 a/ E) T-task oriented
" h+ [- n# c/ g6 y/ L- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
, G) r1 |% q, g7 u3 e; A
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
( X+ S! {/ M: P" X                                                        10867 – 97 St.
! O/ b6 A# u0 m# V, e8 F' X                                                        Edmonton, AB           T5H 2M6       
$ ]( v8 ]% W3 x                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008