Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ o! I# B6 K4 u( h( u/ {# Y7 N" qDuties
3 c9 f+ a1 m. E, zReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
: }# f: N" _$ \-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
* e( E+ u! y) I8 r        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
3 x1 z! R' h: U4 y0 B        - ensures all current forms are stocked and replenished
- }1 n$ [3 g$ T8 A9 o: S( o. tSupport
0 n% x/ H+ @( T4 ~. m4 i' T1 n7 X+ d- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 U! S  q- T+ I- h) z        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

! j4 r7 t+ Z; i: h' [Qualifications
        - excellent computer proficiency in main programs
6 u2 ?, o7 m6 p( x        - excellent interpersonal and communication skills, in person and on the telephone
" _! e" f+ u4 M$ ]: [( \+ s6 w        - ability to multitask, work in a busy environment and be very organized
/ D( y  Z4 c: s* \! O8 `  I        - friendly, warm manner
/ d" F( ~( W! c5 Y0 h& N        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
4 v6 B- C, q6 C- l) F/ y% p8 d-task oriented
; t4 \2 U( W; b7 r- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

9 Q6 F2 k3 s) o( t' d! F" E9 `- D  c) ^Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ W9 \- ]- X9 q                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008