Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
/ m" |4 M( c3 m$ s$ A-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
4 o$ `1 o1 d6 C4 A3 @-maintains general office tidiness
3 L. J' j4 z; z1 [8 F4 YAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
1 D3 K9 d) S. f9 W& f        -ensures all organizations working with the Co-op get updated forms
. S0 w& a" t  r' [( f4 H" G2 B        -ensures all brokers have access to updated forms and templates
5 w9 G3 O6 o; i( Y5 q% [4 W        - photocopies materials and information as needed and requested
3 T3 X& @& @# `, ?1 M* w        - ensures all current forms are stocked and replenished
) z- [2 e+ o7 l4 s1 o7 O. YSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" M' l, u9 J; j8 q# N        - assists the brokers with urgent tasks
- A& x+ \2 j% p! m) R& A# K        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
! T# o" D1 C" V! j$ `  f# M9 `        - excellent computer proficiency in main programs
/ p/ T/ s! j$ [$ ~0 I- s1 q        - excellent interpersonal and communication skills, in person and on the telephone
: f. n/ L/ T  `6 @        - ability to multitask, work in a busy environment and be very organized
: K% |" G* m6 k. W        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
  D* r8 [* E* ?& Q& X! k        -self initiating in getting work completed, asking questions for clarification
4 l( E  _, x% Q+ Y-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

/ |  W+ p* L% t+ `$ A3 QPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: ^! W  {3 r* L                                                        10867 – 97 St.
# o& M% \. U1 ]0 t- D                                                        Edmonton, AB           T5H 2M6       
; W5 d- o, ], ~" \                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008