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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.' a Y+ ]0 B* Y' N( f
Duties7 [+ V- \6 a/ e8 T" T! A
Reception
/ m" |4 M( c3 m$ s$ A-answers the telephone, takes messages and ensures messages are given to brokers and other staff 7 i+ t4 c* ^# I
- gives out general information about the Co-op) c9 p' g- G4 h% U7 g! y
-checks voice mail, postal mail and e-mail daily and passes on pertinent information' ?5 Q; f" }7 ?5 X% ~- A# M/ [
-greets visitors and responds to their needs
4 o$ `1 o1 d6 C4 A3 @-maintains general office tidiness
3 L. J' j4 z; z1 [8 F4 YAdministrative- P5 H) ~0 X. G7 w$ Q. N* T9 G* g
-communicates with the brokers on internal decisions and procedures- J8 }( e0 L- V3 ]
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)- k5 l4 M5 S4 l* L: _
-maintains accurate and up to date computer files and documents
1 D3 K9 d) S. f9 W& f -ensures all organizations working with the Co-op get updated forms
. S0 w& a" t r' [( f4 H" G2 B -ensures all brokers have access to updated forms and templates
5 w9 G3 O6 o; i( Y5 q% [4 W - photocopies materials and information as needed and requested
3 T3 X& @& @# `, ?1 M* w - ensures all current forms are stocked and replenished
) z- [2 e+ o7 l4 s1 o7 O. YSupport, e8 |7 H5 @& H
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" M' l, u9 J; j8 q# N - assists the brokers with urgent tasks
- A& x+ \2 j% p! m) R& A# K - assists with the ordering and maintaining of office and hostess supplies at the Co-op& v Z; V' ]- e/ i! r/ L
-trouble shoot computer and photocopier breakdowns and call appropriate technical people% `/ N- G, W9 ~8 K _2 b
4 e" {0 ~+ B- L) P F; F# X: H$ P
Qualifications
! T# o" D1 C" V! j$ ` f# M9 ` - excellent computer proficiency in main programs
/ p/ T/ s! j$ [$ ~0 I- s1 q - excellent interpersonal and communication skills, in person and on the telephone
: f. n/ L/ T `6 @ - ability to multitask, work in a busy environment and be very organized
: K% |" G* m6 k. W - friendly, warm manner ; d5 z5 m9 x% p9 F7 d
-ability to work with a wide variety of personalities; able to work as part of a team
D* r8 [* E* ?& Q& X! k -self initiating in getting work completed, asking questions for clarification
4 l( E _, x% Q+ Y-task oriented5 Z- z# m c3 \) K( l7 w
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context , P0 I* P5 {3 v/ b6 q7 ^. p
/ | W+ p* L% t+ `$ A3 QPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
: ^! W {3 r* L 10867 – 97 St.
# o& M% \. U1 ]0 t- D Edmonton, AB T5H 2M6
; W5 d- o, ], ~" \ Attn.: Ann Nicolai Fax: 780-4282748; [1 s, K6 H, x
E-mail: ann_nicolai_mchb@interbaun.com8 o8 D" U% b; _2 c8 C
Closing date: October 10 ,2008 |
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