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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection& W$ k4 Q% _' x4 C0 @$ U1 |
Last update: November 17, 2006Reports to: Department Manager
" b# X) o, R. O0 U. [' ~Position classification: Non-Exempt9 Z# n; f- i% b. f( R
6 L- D4 o! B) \$ \3 N1 @Job Summary:
) K+ @( r# e4 x7 `9 ?Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.6 f' ]2 n7 U) Q K
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9 a6 B! }8 S, WEssential Duties and Responsibilities:
; [, m7 l" O2 V3 H# S) e· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
. e$ X3 N2 J0 C5 ]3 D0 F2 M* s· Reviews field drawings and inspection reports for accuracy and completeness.# b+ S$ z: h6 `, T: F
· Provides technicians with required reports and assistance with report preparation.
. S% S5 k& K* s· Manages report database.3 Q9 u( U& {' T6 Z) }+ p! } c
· Tracks purchase orders and matches with work orders.
" T# m& b8 {5 D, e3 M5 y· Organizes and files electronic and hard copy media files.
5 \( i" m0 G% N% b/ {2 q· Provides backup support to other members of the department.
; T2 a3 y6 {( |. f1 R0 _· Other duties may be assigned as deemed necessary., }5 Q: ~* ]6 M% R0 ?
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Knowledge and Skills:/ U* W. I% L1 T) D
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.* G: Z2 B/ f2 e, b' b
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Certificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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