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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection' `9 y% I: v& J! l$ W* H
Last update: November 17, 2006Reports to: Department Manager
U# V, A+ A# c& ePosition classification: Non-Exempt
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Job Summary:8 h3 e6 _" V/ ?; o4 h. q; q5 z5 F6 l
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.; R' w! C: m" u0 o7 |
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2 o! t. [8 J7 F1 J" gEssential Duties and Responsibilities:9 [( ~( F9 b0 ? W8 D- a# C
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
: K6 @4 E% j! E7 l5 j% k· Reviews field drawings and inspection reports for accuracy and completeness.. g7 {; [' U- W; T& o
· Provides technicians with required reports and assistance with report preparation.
& ]. i0 Y h8 ]! ^1 U+ f· Manages report database.% }7 ~4 G, {- _4 p! Y* E
· Tracks purchase orders and matches with work orders.
' T: C& j8 M5 T' w· Organizes and files electronic and hard copy media files.
* e0 E* t7 @3 q; q- [' b· Provides backup support to other members of the department.: d2 ?) y- b% l- S& Q2 { i
· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:! Q& x& H* ^/ R& l! N' G7 V
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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! Y# N0 f6 ]% I3 d6 aExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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