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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
: M1 }8 v% k4 F- oLast update: November 17, 2006Reports to: Department Manager1 A# K6 C S# n/ Q" a" K m
Position classification: Non-Exempt
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Job Summary:
3 k7 \# ]9 ~/ d/ R6 kProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.7 ^# e4 x0 h* I
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Essential Duties and Responsibilities: l e2 L$ |) R- `
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.) C, P# _- X( J+ S, E/ U( u
· Reviews field drawings and inspection reports for accuracy and completeness.
- a: [+ x/ D6 _5 D( J0 R· Provides technicians with required reports and assistance with report preparation.' a( q. I5 [: i
· Manages report database.
1 N( p% R9 x2 | m! E2 H· Tracks purchase orders and matches with work orders.% p7 m1 o) z# p
· Organizes and files electronic and hard copy media files.
$ r" S/ m U$ n· Provides backup support to other members of the department.
- ~7 y+ u7 j$ F" y· Other duties may be assigned as deemed necessary.1 h; }2 ~6 f9 C
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Knowledge and Skills:, z& v- V: m$ N" s. A, l
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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# Y5 I* R5 T! {* x6 H. lExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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