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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection, y& Z7 r& C0 p9 U
Last update: November 17, 2006Reports to: Department Manager- f1 L, m6 ]4 n' s6 l* k
Position classification: Non-Exempt
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" y0 G' c# Z# N, V0 O6 ZJob Summary:
3 D) U9 y) O: W v6 IProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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' s- N3 l2 l/ `4 p: s1 PEssential Duties and Responsibilities:1 F: B4 R' {: y, O$ K+ y: u6 y$ d
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission. p- r5 U, v6 _3 T/ v5 G7 t( M/ t- `2 Q0 u
· Reviews field drawings and inspection reports for accuracy and completeness.
* P$ k& u* e& ?· Provides technicians with required reports and assistance with report preparation.# v0 d: U4 a* _/ W: a
· Manages report database.
% Q6 n# H- G ?$ {( Z$ z' x· Tracks purchase orders and matches with work orders.& K8 n# ?; ^2 F! ?9 r; S6 S4 y
· Organizes and files electronic and hard copy media files.0 F* c3 ^# _- {5 c
· Provides backup support to other members of the department.: u4 U# ]& H% {5 \& C, l1 ^
· Other duties may be assigned as deemed necessary.1 D3 p% T2 S, w9 Y: q& E4 N: s
9 ]0 s3 H9 `$ m, FKnowledge and Skills:
0 A/ Y0 @9 `# I1 X7 P2 r1 _- T% d2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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; A6 l1 v( h7 F+ W; HCertificate or Diploma in Office or Business Administration would be an asset.& n& O/ V$ m) D: M0 M: Y
2 o) O5 g( x( z4 l; lExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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