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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
. n6 O, K2 [2 _' QLast update: November 17, 2006Reports to: Department Manager
! j( m1 M' N, \6 d" m8 O- D* zPosition classification: Non-Exempt+ d2 I, U( {8 J
: X) \' l; _+ I. b5 C6 R1 gJob Summary:
, o/ O$ K- Z: N+ @Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.( Q4 K6 C, |& L
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1 ^0 @; D# e+ V7 r4 A( VEssential Duties and Responsibilities:* U8 D$ \3 l. ^9 u
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.+ u; B" _, |0 a) K+ r0 O
· Reviews field drawings and inspection reports for accuracy and completeness.
% l. d. Z1 k; v, Q3 i# p· Provides technicians with required reports and assistance with report preparation.! A2 I" y0 K2 W. v. W
· Manages report database.! Q" L: ^* B$ J
· Tracks purchase orders and matches with work orders.4 ~3 r% @7 a% F& ^* [3 q
· Organizes and files electronic and hard copy media files.( Y3 R2 ], ?8 d9 S2 j( s
· Provides backup support to other members of the department.
1 X6 A' D( ?% N$ e1 T· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:
3 y6 _$ D% r' y$ B+ }2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.3 i L7 s0 u) j3 o9 U! Y% ?# l
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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