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Internal Position Posting ' @( g' q( l# Z$ |1 {
Job Title: Admin Asst-Maintenance
" ^1 I) h; {: ZPosted Date: 10/14/2009 . B% x9 @( n% g$ Q g
Closing Date: 10/28/2009
9 v" N, T* T% V# L; eLocation: Fort McMurray
, t* V& T% [8 A& |9 U" t+ B1 j3 W; YFull/Part Time: Full-Time 4 E6 `+ ]2 {% H& T" C
Regular/Temporary: Regular 0 ~1 t" w7 O. e9 V9 u; M
Job Duties / Responsibilities" x& k& ?- ^' U2 r2 s- f
• Preparation of meeting agendas and taking minutes as required.
- ]( s- ^$ j7 p, Y5 {9 @* h' b+ e• Preparation (formatting, compilation) of Monthly reports/Warehouse management (BW) monthly reports.
& {' V k g+ i; I2 |4 {- N• SAP match reporting and monthly management4 x* D1 q D% z% D2 H) g7 N5 B
• Responsible for coordination and organization of office needs and supplies.
0 S( D+ q* h; i+ m! v; h8 l2 K• Organization of company functions/luncheons as required.% p' d" ]8 \; O {
• Coordinate network ID / requests for new hires, internal orientations.
' B1 c; B7 _4 Q• Train new Visa card holders ¿ Visa Administrator.
8 g2 ~ b1 S" h1 W& i• Preparation of Monthly Visa Statements./ r4 Q# H" M3 x$ h: G0 s
• Order business cards as required.1 k% M6 e* C& I1 |3 n
• Maintain contact list, employee files (including expenses) d/ k; f/ x* U& P" S
• Prepare travel approvals, books accommodations / meeting rooms / luncheons.8 V% P {6 Y: J O
• General filing, phones, mail distribution incoming / outgoing, mail shipping & receiving / distribution of material, courier tracking.3 Q: S1 D5 P/ D% m# H2 f8 @
• Vacation relief for other administrative staff.
; B0 v" K; t1 C$ Z! j• Preparation, organization and record keeper for Maintenance Department training! p0 [# U( C( { I/ v6 ~: m
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Education / Experience
6 K& ?! l+ S, @# @& y9 k7 d4 f3 L• Grade 12 or equivalent
2 \/ I- |# w% I8 _( R+ _• Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Calendar)
. q, j' X3 }: t• 3-5 years of related administrative experience
2 ^% X- B* u6 w, M* H• Keyboarding Skills ¿ 50 w.p.m or greater
0 C: l7 N2 g- _8 I0 Y• A high level of discretion, confidentiality, and reliability is essential. ! H9 n* H0 w1 s
• Attention to detail is required. 2 V s- v/ v2 R
• High level of customer service skills is a must.
0 g' o, s5 @, P# o/ r• Good planning and co-ordination skills.
4 N' b& @- ?1 T3 [2 B• Shorthand/Word processing skills.
) I7 R4 ?: P/ A. W' w* I1 _8 m9 Q• Business Administration Diploma or relevant certificate would be considered an asset.
9 V& c2 n; i& A• Prior work experience with SAP is an asset. |
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