Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
$ {! L1 m5 s' i+ `4 z
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
2 K9 L# I' A% K0 ^
; E  U% J! t" R. V8 m1 SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
' Z- I, v4 h2 ~# e# I7 B
Key administrative duties:
, f) _& U4 a9 v
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
9 `. u: }$ C9 s9 d- M3 q; w
5 b) J; L4 V. f6 g* t& r4 M• Complete data entry in various programs.
& _" U7 y6 @% v+ b7 s
9 r4 g7 N2 j" @5 ?7 R& T! B• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 |' ^4 ^% N' c7 O: y9 h; ?' E) b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
; [' U* n1 k- @  S6 m5 i  E( b0 _
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
" a' x) \9 w: v% l
2 [( e0 l. \& I% @8 `• Meet weekly with Program Managers to define priorities.
9 [8 u6 l/ c+ S% m" M/ |4 f4 [
# ^' ?' ~2 k3 q% U& u/ `2 m• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
$ _$ C: M: Z1 m' v! C( v
" L7 Q& {' B9 E1 k• Perform financial administrative duties as required.

/ \3 J& {; I3 @9 q# _Key program support duties

International Projects and Public Engagement/Communications:
! b2 t4 q: F7 U4 S& x2 J6 Y
% X3 ^! c0 m* p• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

7 z% h3 [/ X/ T1 `7 N• Support management of online publicity and communication tools.

5 `" g6 [0 L( T$ B0 V6 ~1 Q/ C• Support the promotion of CFCA events in Alberta through online and print publicity resources.

4 Z2 D/ |, B5 ~- m

+ W3 e/ m7 o) }• Support the management of requests for CFCA information and resources at public events.
' o8 V  w4 z) K! s6 U  ?6 ]) ?
$ w% x' E! U# f7 X$ C- \7 D+ Q• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
+ v/ Z: k3 P5 T( m
• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
0 l2 b% i" T" S0 L5 ?2 {
Fund Development
- R* U' x) }3 m' g) \; w( r
6 v; Z' [1 I$ _! n• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
, ~, M$ y1 H% a4 y3 q0 o: X
4 X: y) v& y$ D, P• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 h  y- w7 X4 N3 C" ~0 ~• Support logistical work required for CFCA’s Annual General Meeting
4 W, d# m2 e$ q( w3 `5 a' `  ~
6 ]% x1 z2 y1 ]; _: K• Assist in administrative tasks related to donor recognition and event reconciliation as required.
7 |% W3 Y# \3 k* [1 Q
) J5 o" u  f+ W: i' z9 t' }2 KSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
7 i& H( P0 D! c7 A. U
% f6 a" y3 I# t$ U% YSpanish language abilities are an asset.
* q8 i) Y# n) s7 m& p
Term:
5 a0 M1 W7 z9 F, Q
9 `  D7 {- v2 ?) ~This position is Permanent part time (20 hours per week during regular office hours).
! J; ^* h& P4 j/ b% {
$ i$ o! m4 ^' Q" f7 QStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

( k9 h# m# _0 X  D- K/ W3 b1 @- yThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
9 L2 K; ^8 r( u. u
: x( M7 F2 h; E; M, L6 ]- G0 nAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

2 p- f  k. I' ^+ gPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org