Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

7 k7 P8 d& b# R( |% ICHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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( W8 J3 L  }% {; x- kKey administrative duties:
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+ J$ S8 b, R( w1 m, b- L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# f) V6 w7 i& T9 K5 X8 ?7 [• Complete data entry in various programs.

! O" U6 i! Z2 ?+ i• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

5 z% _0 m: n% D- P• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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. v, N" k/ s1 g. g0 _1 h• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

" z- e# C: U. V. i& ]( a: m" t• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 v+ ^2 @2 H( N( B, g9 H  y& ~• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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! N! b; @( X- m1 ~$ Q, a, E' E* R• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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$ ^9 q6 ]0 J6 q• Support the management of requests for CFCA information and resources at public events.

1 I2 _* W0 S8 B5 x& ?• Compile information packages for fundraising and promotional purposes.
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7 Q8 ]% }6 {; l( R% V• Manage database and support distribution of print publications.
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. }0 q8 \' n- Q• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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1 D+ V3 [" o  T0 ]Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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& q6 ~4 b. _% f" F% D) k! e& S• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

4 s; a: C$ M4 U, r1 e( h1 P• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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! a- \8 D- @% i  @2 GSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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2 m! A+ P; r. dStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 b  r1 E( y3 G! v. qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org