Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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$ E# U; H, x# zChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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7 S/ {1 }" A# U" `. i! b0 u" QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. M" D3 o" `$ I% q# W2 }& [5 fKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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; X. U/ P! D7 {1 S3 {+ F• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 f1 `9 d* w* Z! j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 X' F& c( }) u& K2 m, J# v( Q• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" w* @  a2 S0 m/ m6 |" n$ ]5 h• Support effective internal communication by recording and distributing all meeting minutes.

( b, F& @) {2 i  t% g• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, F4 S$ H* Z) F$ Q4 ]9 F• Manage mail outs for fund development or education purposes with support of Program Managers.

* K. \) p7 c) _2 C$ R• Support maintenance of Human Resources records and the development of employee handbook.
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* J. B/ o  T9 n  }8 |' F• Perform financial administrative duties as required.
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8 g8 o. V. D8 W0 v1 CKey program support duties
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$ p% O. R. P; Q" \8 _International Projects and Public Engagement/Communications:
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" k$ S' R4 z9 C• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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0 m6 b4 C# F" F* D( l' R• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

- C8 T/ b1 r0 {% _• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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. |& }% F- d5 G( H6 ^) O& C% o) m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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4 O1 v& i- M1 G' f• Provide logistical support for key fundraising events such as silent auctions

+ p/ u; w7 E8 B0 |5 [7 ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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; a) l- o% f+ V3 z* u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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& J# _) a+ M) }1 b8 ]2 @• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

) N( C2 S( k' v: C6 LTerm:

' W% G: z* H& L% QThis position is Permanent part time (20 hours per week during regular office hours).

& V. f: \! `8 i% q6 |, V1 [Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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! i- l# Z# R. V- q2 ~The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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6 w5 {: r, g* H% L- oAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- {9 s$ j6 Q; ^! M9 jPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org