Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" }' W: W* d3 |; `Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
+ z' G( K2 D$ p: l/ Y. M9 }
" U3 s" }3 ]& P/ yCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
+ a, s) U: a/ [$ d7 x7 o
Key administrative duties:
( l6 i1 q1 |) H: K, W
( A+ E5 _* g: x- d• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
/ H& k2 W6 Y& v  l
• Complete data entry in various programs.
. e0 ~: u$ [+ r; g9 g8 q
% Q9 ]" b9 B* O8 W2 K• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 N6 ]. i9 U( c( N& T8 s• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
5 B; B8 L  P! z$ z
5 t9 X5 I* G  Z6 J9 R6 \* h• Manage office technology software licensing and hardware maintenance.
! ?- P0 }6 s8 W! \2 U
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
$ ^1 [+ H6 f$ w$ `; f7 B9 Y9 |
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

; q7 c$ R4 Z* g: j7 m• Support maintenance of Human Resources records and the development of employee handbook.
( k, ~8 ^8 }1 e# G1 K' E
+ X& F6 N/ B7 k• Perform financial administrative duties as required.

1 s. X7 h7 {6 u- t" Z2 wKey program support duties
& A/ l! I7 N7 ^5 g6 U. x
International Projects and Public Engagement/Communications:

. ?9 L$ S& M+ w0 e• Maintain inventory of communication materials.
0 a$ P. Q  [9 R6 _
) O# f0 J( W! d! S+ K7 J• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 v+ J' f, F- [• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

* B0 d% s" ]$ @' u& ^• Support the promotion of CFCA events in Alberta through online and print publicity resources.


! A5 q6 ]3 {% i; c& z4 P
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
7 M+ a5 Q# {$ R- b' I0 y+ W
• Manage database and support distribution of print publications.

6 h' F  }( n) U9 j: `• Provide administrative support for public engagement events and mail outs.

9 U/ K. ^1 W0 i0 A" \( U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

+ c5 ~7 v8 w* X6 O! `Fund Development

• Provide logistical support for key fundraising events such as silent auctions
4 o; C2 `! ?7 \- s- z
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
! T/ ~/ o$ D6 o
& w9 ?. c) M  e3 R+ c• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

# \( q1 l2 n( V3 C8 Y" J• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

8 K# W' o% F1 E0 bSpanish language abilities are an asset.

3 \% j0 y8 O  T3 Z  Y9 ?5 t4 JTerm:
- Y6 ?5 `; S6 A$ j2 h
This position is Permanent part time (20 hours per week during regular office hours).
2 B6 v/ m+ n- r4 J( W) K0 `
2 \: A- i- x8 H& L: t( gStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
2 S) w8 `% y. {) ]
. N) }" p/ S3 r3 xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
* r$ w. p* {" N/ I( X* a
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ ~& T; D/ b6 bWeb: www.changeforchildren.org