Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

; e# i% }' b7 [: g) W0 w6 q, RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

1 ?6 }  {& v, K( X( u2 ~• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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. U9 ^# l9 F$ u! q# X+ p) ^; F• Complete data entry in various programs.

( v3 M. Q0 E4 v4 U& U2 d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

! i4 d0 I4 }- `  \! P2 ^• Support effective internal communication by recording and distributing all meeting minutes.

. c, p! d- D) Z5 |" O& Y1 @• Meet weekly with Program Managers to define priorities.

! E9 i+ G* X1 I) P0 W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

" N2 W# M$ x% ~. K# E• Support maintenance of Human Resources records and the development of employee handbook.

- [, x$ k8 L% t8 j• Perform financial administrative duties as required.
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Key program support duties

8 X' f5 r% I! n' a/ jInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

* m- W5 O" V: o+ a$ ^• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

+ |! Z/ \/ _" W/ ?' T• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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3 |7 S, K) l4 {* s8 W+ Y• Manage database and support distribution of print publications.
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+ D, t5 O+ U7 `9 p3 g9 C• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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  u% B9 ]4 |; |, eFund Development

/ e" m5 e2 `& O' ]) D4 A• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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9 Z5 k/ f2 f. l$ w/ n. eThis position is Permanent part time (20 hours per week during regular office hours).
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! F1 V- A1 d: c6 JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- z6 c2 J9 ?: Q* RThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

$ y7 L! T. `- Q/ D, @( WWeb: www.changeforchildren.org