Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
4 P; o+ ~2 p+ h& m8 JWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 h' I! d4 q( V5 f$ o' iDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 e( @3 n8 V- R- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  q3 }$ |4 j9 h, Y& P-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
  O% B/ u& j- @# M        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
8 n) V4 \6 D7 u7 G        -ensures all organizations working with the Co-op get updated forms
4 ^5 K* W/ F5 q& S        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
- S9 e" }& F3 ~8 CSupport
5 M. ~* [+ J; X, p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
, c$ O* f, ?5 q# s$ x0 m        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
/ [+ w8 T, F& c3 Q6 D* S/ z0 n        - excellent computer proficiency in main programs
; J6 B- w* T+ ~, S5 n; q( P1 F        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
) Z2 z" j1 n8 g+ m1 w' l! v        -self initiating in getting work completed, asking questions for clarification
-task oriented
* U* R, M: t. A% G- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
7 e8 A+ l" O; z' F2 P' g                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 [6 M: ]# g7 f$ l9 b) }, T                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008