Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
: H2 I  c8 N6 a, gWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
) x1 f$ K# d! V2 j$ u# ~" p-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
, l) N" K0 w, \& L8 G7 a' d-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ R- Z5 ?! {" B' p" L6 C! v-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
& [2 i! F- T- ^' y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
  z$ n7 U# p" l" k; Y- R9 [; }        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
  R: P4 c( ?% @) @6 _        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 J$ R, U& M2 i9 ?: v3 ~        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ m, a2 s! G! n6 C" X" F        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
; V3 @4 R, K! z2 o) M4 Y        - ability to multitask, work in a busy environment and be very organized
- {1 [9 F3 [8 x9 M- K# u3 N        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
$ ]3 \8 S( a& U7 `( F-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  r' I( {/ w/ t$ S' E6 _                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008