Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
( l' [$ D$ L4 d. j, F% t+ e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ U! _( Y, G' \  U; q/ x! U-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
7 i! f4 B6 D0 X! \        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
; g7 `2 A3 i5 h$ G+ I' P" uSupport
) G+ B$ F7 S5 d; D  u- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) o3 {% v3 n+ x4 U( }; w; @        - assists the brokers with urgent tasks
2 X* W, N  o, X+ i: G3 V        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
8 ]: e7 E; ~" V7 [* l        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
+ q) V6 {& }% T' U        - excellent computer proficiency in main programs
# o$ [# P3 k5 j8 H        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
: W- d2 C. x! z$ Q, K2 K8 l1 N3 s+ d        - friendly, warm manner
4 @# Z, |. U+ R        -ability to work with a wide variety of personalities; able to work as part of a team
; z$ Q& W6 \; S- c1 [        -self initiating in getting work completed, asking questions for clarification
-task oriented
0 v, o- k' Q5 l4 h. y3 r3 @- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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, c  [+ V/ @7 j5 j! ~: HPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
. c& u0 ?8 U7 `  y2 @+ r5 p                                                        Edmonton, AB           T5H 2M6       
! l" e% R: t1 b6 H                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 H' e* q' A" N                                                         E-mail: ann_nicolai_mchb@interbaun.com
( A& j  f( D% o! L! U) v+ y% ?                                                        Closing date: October 10 ,2008