Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 s2 }- l. n4 {; x& S5 cWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: [7 L. y" B! X  ^Duties
Reception
! n& ?* _7 J% h/ H* q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 j! r* j" J5 T- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# \- ^. w, l" Z' Q-greets visitors and responds to their needs
6 Z% x  u$ a2 L* ?' g. o-maintains general office tidiness
  @0 E* C% _& m1 S' U' nAdministrative
        -communicates with the brokers on internal decisions and procedures
6 U7 X8 [* T) l8 ^        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
( X! r% i- ^0 Y2 B5 e* E        -maintains accurate and up to date computer files and documents
3 B1 H- n1 w1 d5 Q. M        -ensures all organizations working with the Co-op get updated forms
4 L, P; a& }' z% X/ d( P        -ensures all brokers have access to updated forms and templates
7 {! z. S) Q2 ^7 c- o; j( s        - photocopies materials and information as needed and requested
# w5 |# M- e  E) a! C        - ensures all current forms are stocked and replenished
5 t# d1 r$ M# Q: @Support
( i/ K" k9 H$ b2 I* |- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
& {. c/ }6 ?# a# w' G, U        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- y9 N: E. C, J3 s$ A' Y        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

" |5 v6 H. `. U8 I/ _+ YQualifications
        - excellent computer proficiency in main programs
$ f+ s' [  `; J8 |4 k        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) E0 Y: d  {) X) O3 N3 X& b% j% Q        - friendly, warm manner
. K, z" _! _/ T6 H' Q$ q5 w        -ability to work with a wide variety of personalities; able to work as part of a team
( x' B! f- B/ K2 s$ s        -self initiating in getting work completed, asking questions for clarification
-task oriented
+ |$ U* Q) L! G) C! \1 I- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
; z) N4 F# u+ F4 `                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
& w% }8 A9 |3 ~                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
* Q0 r' R6 @# C$ ~8 L! e6 a8 H                                                        Closing date: October 10 ,2008