Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
) i- K- {7 e7 ~8 P6 o0 d-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 a, ^4 x& x5 ^$ S+ S1 }+ O( s, `; h-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
% U" I: {5 U  s        -ensures all brokers have access to updated forms and templates
6 o: j- c) j( E# f        - photocopies materials and information as needed and requested
! V* f8 d$ Z6 n) g7 Q& O        - ensures all current forms are stocked and replenished
Support
+ e6 T% z9 _. Y, A6 e- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
; _* [% L4 W0 F7 T1 k2 R        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
: E3 O* L2 M4 a$ |8 f0 a1 E" h        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
& s- D* e& _" Y0 ~9 e
  L6 V% f$ Q6 |2 }: r6 E5 |Qualifications
        - excellent computer proficiency in main programs
& O. v; W& {, a$ r6 C        - excellent interpersonal and communication skills, in person and on the telephone
( Y# z8 I" h+ O7 {' Z$ L        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
6 H" |& q3 m% V9 Y        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
* p( y" @* q4 @5 [  Y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
. D; D5 ^  l+ j& G- C# R                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008