Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
( X/ Q5 b& V4 j" c7 pReception
: U6 h5 S, ~1 I! e$ k-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% f4 ~4 g0 q0 D4 [' T1 z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
; O0 [" S; P5 wAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
# {1 Y  Y" y$ B4 s$ NSupport
9 S2 t" @! {) Z2 L1 R7 t  N* b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
8 w' S) R+ _* P" y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
, i1 e+ x0 _7 t
Qualifications
        - excellent computer proficiency in main programs
5 T- y! ^# U" \6 \8 @        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) q6 Y  K% N* ?# b7 A" {2 M        - friendly, warm manner
, H. L! U* l: K0 W        -ability to work with a wide variety of personalities; able to work as part of a team
! b: t$ V( s- F2 I4 X        -self initiating in getting work completed, asking questions for clarification
0 }$ ?. M1 d8 e8 R6 C+ o% s-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
5 u. M) e& N# y
; @: U1 {% `9 e# x" K! h  i$ K/ v4 }Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, o0 @' e6 s' h( S2 Y" q, H$ e0 \9 Z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
2 _9 x; w9 F: L0 O% l# p9 R  h" p                                                        Closing date: October 10 ,2008