Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
$ u# ]; X, y! P) @1 m( x- EWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  p) \( e' h  i3 R: Z  Q& I( R6 uDuties
Reception
2 c* h6 x6 g% z+ @# T-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
: a* U  l$ F) a7 L4 T- gives out general information about the Co-op
# T5 o4 H- u/ B& @/ D1 w-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
. L6 i6 ^5 {3 i1 ?" s! B        -ensures all organizations working with the Co-op get updated forms
5 W" {" y+ y' y2 F8 v3 j        -ensures all brokers have access to updated forms and templates
+ \& Z. I( f5 ^& s% ?. O        - photocopies materials and information as needed and requested
7 Y" g1 v; J8 k, ]1 S! B        - ensures all current forms are stocked and replenished
! R& X2 E6 W$ [! r$ wSupport
8 ?/ T( D( o" w6 K9 _' l  |1 _- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 y( O9 w6 O( w$ ]        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 i1 k  O4 `# q+ _* l/ [        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
. |: j2 V! \! m4 `
, m* Z( W7 E" @1 G) hQualifications
        - excellent computer proficiency in main programs
* |6 ~+ Z% \5 R8 w8 b( k        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
% T8 |" B: W- \9 k- B. W        -self initiating in getting work completed, asking questions for clarification
7 t: a' Z$ k& R-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 p0 f" p# @7 D                                                        10867 – 97 St.
& B0 _& h4 Q! f. t4 d                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
- x  A9 m/ ~6 q9 A) f                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008