Administrative Support, Receptionist

christmas

We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
) e: \# e, x' I) k5 n; x; q3 fReception
7 m- m0 u# U! J6 `$ a4 d; A-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
0 h; H, V+ C5 ]+ t, U- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
1 e7 Z. [- N. S' P8 o9 r) y2 \        -ensures all organizations working with the Co-op get updated forms
& Y; j1 R- b# d1 {3 v/ R- [        -ensures all brokers have access to updated forms and templates
* {9 q. d! X; d        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
) P# O5 j1 R8 R. ZSupport
7 _6 V2 i, R4 w" b& u$ u3 U- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* T$ W: M- h( L) C* A        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- I) }5 n% S- x$ w% I' p! R  ^        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
$ N8 v9 H( N! x  _
5 v" r6 h8 c& I! N4 o  Z. NQualifications
" g* d9 ~+ [6 X4 u- [9 g1 F        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) A+ _9 I; k' O; v/ F, z4 T        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
4 p5 ?6 n/ V4 j: }* _2 ?6 Q- V8 f-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 _, Z' N/ H  H" F
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
3 T. Z5 K* q& X6 Y9 I                                                        10867 – 97 St.
1 w: Z  n, _3 ~- M* o! c9 `                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
2 j) ?+ V: H! ]* O  Y* A4 j                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008