Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
6 b% p2 M3 n9 L: f4 \+ {$ @# ^Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% f2 ]0 w: G7 L3 e& C- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
0 E6 j& Y, n& \- w! x-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
2 R( @/ ]& \( ~        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 r3 G2 D. }5 j        -maintains accurate and up to date computer files and documents
, I+ Q; h0 M! h+ N$ W        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
( U$ h, V) r" e& _9 u        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& l  L! u4 Y. b% l, n4 ?) gSupport
+ b. x5 E. w6 V- B8 U/ G- A- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 H0 }! \2 e! b! r6 d/ R. I2 k        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

; M0 y) Y- b. d5 gQualifications
        - excellent computer proficiency in main programs
$ p% \( V0 N; U( y  w        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
( d. l+ f5 c) s; J- @% |1 s" p0 }        -ability to work with a wide variety of personalities; able to work as part of a team
/ c6 q" q5 K# `$ e) ?" l        -self initiating in getting work completed, asking questions for clarification
, K; `+ _7 p9 q- U5 d3 ]-task oriented
' M" t8 M; D) x- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

5 ~5 X# i. E) @% VPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
0 G2 e. _7 D. y1 Y                                                        Edmonton, AB           T5H 2M6       
2 ^4 j2 t9 z" R% h                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 `! f# a+ z4 @. \                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008