Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
0 P* F& e) I0 i8 E, ~4 C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' K& D( S, [( U' V1 t/ J- W9 B7 [- gives out general information about the Co-op
' @/ K. N2 e' B' Y2 }-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
2 J- Y: E9 d0 e9 |+ a-maintains general office tidiness
, S' D; c# n3 `4 g" XAdministrative
        -communicates with the brokers on internal decisions and procedures
+ _/ b8 Q" ~: r' \6 @0 S        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
6 {8 ]8 I/ }3 ^+ \5 F: E1 k4 [        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
* O& r7 S. w2 v2 b: j# v$ E% Z        - ensures all current forms are stocked and replenished
2 L3 _) f5 ]; M; X6 FSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 y5 M6 ?4 U$ F& f        - assists the brokers with urgent tasks
$ f$ {, H" ?" g: p0 }        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ C6 r" p; B: p- k7 s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 f9 C- G1 R2 y* |! w        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
/ y0 I7 z5 F* u        -self initiating in getting work completed, asking questions for clarification
1 {" G  p% p3 Z6 ?-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

  n8 h  I2 e3 {/ w# e0 c. APlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 o8 h, a/ Y7 k                                                        10867 – 97 St.
! D7 |! b& F5 E' h, W                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
) U7 U) U3 M2 N7 |                                                        Closing date: October 10 ,2008