Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 z+ k1 Q# b, r" c. S* bDuties
Reception
. M3 L' N. N) y-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
( o/ |0 {" E' d5 q* J2 V2 [% ]1 ]-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 ~% f% n6 G7 F! A& C# D. B        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! _* V' F. G# }' l- e6 u        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
$ ~! }! v# q. b( d, N" e# B7 u) z        - ensures all current forms are stocked and replenished
* Y( g# j" e9 r8 X3 dSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
; ~$ l% V% a/ {, {% {* w
6 [! Y+ x. {- u- U. uQualifications
        - excellent computer proficiency in main programs
2 M0 V( \4 I. Y        - excellent interpersonal and communication skills, in person and on the telephone
2 h" J. B1 w! m4 {4 M% O. ?8 s        - ability to multitask, work in a busy environment and be very organized
/ V8 T" p; T2 U- Z  Y* S        - friendly, warm manner
- O6 H1 N; `' m        -ability to work with a wide variety of personalities; able to work as part of a team
4 o9 _1 N2 x8 K: j9 x        -self initiating in getting work completed, asking questions for clarification
. a) |! I! l) Z& I: I7 c' Q-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
# Z5 F' Y0 {9 \+ |% B  Y# q9 q, R                                                        Closing date: October 10 ,2008