Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
9 \# i% ?) g1 G! V. x* R0 O" bReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
0 ], B! c7 R2 k9 y" s7 d/ L- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
4 R% \  _' o, R- {$ _; C' @-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ ]$ A% u8 l0 C% r        -maintains accurate and up to date computer files and documents
4 w/ H. R! s5 l% s8 S        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
" V3 F7 M6 ^# r# Z- @        - ensures all current forms are stocked and replenished
9 G# n' [2 ?% t5 JSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" ^% p* f4 z. b3 e; ]        - assists the brokers with urgent tasks
/ A; H0 {% x; E6 U* U% i9 Q        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
( g! f. v2 k7 D        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
# ]! j1 r; y" W' d( _% G) I# x
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 c5 D3 \3 U, G7 S        - ability to multitask, work in a busy environment and be very organized
$ @( V2 c" Z6 [, S        - friendly, warm manner
( i" l2 k7 h/ X- z+ v2 V, u! U        -ability to work with a wide variety of personalities; able to work as part of a team
4 ^% b. ^! J- [0 x$ d3 U  \7 M        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
. \  u: Q' `" J) x+ m                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008