Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
7 }  _( V  }) c; BReception
  K8 v" v+ `% l3 f+ C2 ~) {8 R-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
9 _9 ~- B8 F8 X- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
8 v: y% B$ l3 }  w-greets visitors and responds to their needs
-maintains general office tidiness
% h$ E6 \" Q5 T! D' t1 K2 _Administrative
/ k2 w- [; F7 X2 W0 P        -communicates with the brokers on internal decisions and procedures
  u7 V8 l' k7 u/ ?% u        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
  e& k+ ^' c9 y8 W7 f# F9 F- l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
# r# q% S) H& {3 q# p        - photocopies materials and information as needed and requested
! w$ N  |% c& t. G( h: s7 i        - ensures all current forms are stocked and replenished
Support
6 R5 [$ R  J- Z5 s0 Q7 r' X- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
+ J, ?* \0 @7 Z/ D+ d; ]% Y        - assists the brokers with urgent tasks
0 \, j" R, ]* f2 V) d+ N        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 g7 B; U; a) ^+ @) R  o6 V  o  O+ M  M5 w        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
0 }" }3 L* H- R# ~6 M7 O6 ]        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
# e# `6 a5 _9 b2 _6 E        - friendly, warm manner
9 N7 ?/ B. _& W" q2 y        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ Y6 V9 \9 o/ {5 i' K- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
5 c" S8 e, c' I- V' M
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  H* |  L  f3 i/ A3 p5 u6 Y" |                                                        10867 – 97 St.
5 ~; J" Y% @# \& `! S! G1 ?                                                        Edmonton, AB           T5H 2M6       
+ V) X3 y2 t* \3 `5 @8 d                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008