Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
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Reception
6 i( u1 c3 x6 d# h; o-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
9 l4 ^6 k7 v$ S6 U& T% R% h' e% X-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
2 A* b+ R+ X+ p-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
+ o, U' ]6 ?( y; A$ I        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# R3 A# N2 _- R) B8 E. w        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! I3 j( l! B/ O8 v3 N, @        - photocopies materials and information as needed and requested
- A; @" r5 f8 ]7 W        - ensures all current forms are stocked and replenished
Support
* A/ M1 D3 E0 J- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
' L0 x" V* Z% \0 _# L, b        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 M2 |4 b4 B3 P0 ?7 ^4 g                                                        10867 – 97 St.
! A0 c2 n7 c8 W5 V                                                        Edmonton, AB           T5H 2M6       
( ]0 t: B. p6 @) w% g                                                        Attn.: Ann Nicolai          Fax: 780-4282748
$ X6 P3 M9 X- M" A/ U  n                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008