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Internal Position Posting
( U W) \9 N0 E0 X& ^) FJob Title: Admin Asst-Maintenance
) P; K2 N9 Q$ k( G: x+ nPosted Date: 10/14/2009
9 e# f8 u# k; AClosing Date: 10/28/2009
! o9 y6 I# L! c2 kLocation: Fort McMurray9 {2 B: V( a3 [' Y
Full/Part Time: Full-Time ' D7 ~5 f* }( A
Regular/Temporary: Regular 6 X5 [3 O+ m7 y' g
Job Duties / Responsibilities
6 J' }" Q/ ^8 g1 D& e" S• Preparation of meeting agendas and taking minutes as required.0 Y9 x6 K, Z: x$ A7 M7 N
• Preparation (formatting, compilation) of Monthly reports/Warehouse management (BW) monthly reports.* F: G0 L# L6 W3 q
• SAP match reporting and monthly management# R: F J) w' l% a! M, n
• Responsible for coordination and organization of office needs and supplies.& I% T- o$ z! ~
• Organization of company functions/luncheons as required.
* a5 O5 w- ^$ I W; v• Coordinate network ID / requests for new hires, internal orientations.# P* [" Q6 Y; k5 x: v+ Y F
• Train new Visa card holders ¿ Visa Administrator.. ]/ F2 T% _: H& q: e1 A
• Preparation of Monthly Visa Statements.
8 f L' E1 b! {* k8 _• Order business cards as required.) o8 e9 t0 n' z0 w" r& g; J0 T, N
• Maintain contact list, employee files (including expenses)
5 c0 y- p, }$ |0 A+ T• Prepare travel approvals, books accommodations / meeting rooms / luncheons.
x/ Y. U& E, j# q/ E% }• General filing, phones, mail distribution incoming / outgoing, mail shipping & receiving / distribution of material, courier tracking.
' Z# g" t* z. K+ E( p n7 C" T• Vacation relief for other administrative staff.
$ H$ G( r; V; G9 U w' A; E; |• Preparation, organization and record keeper for Maintenance Department training
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Education / Experience, u9 }# t2 p4 F+ l
• Grade 12 or equivalent
2 v+ x9 U( r8 W6 f7 ?• Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Calendar)
9 {; D5 G* |, T" D! u( V. M, y• 3-5 years of related administrative experience
/ n0 C+ o7 O+ ^9 n$ O$ | w. \• Keyboarding Skills ¿ 50 w.p.m or greater2 C; l2 s$ z5 ~
• A high level of discretion, confidentiality, and reliability is essential.
* [- O' w5 Q7 A+ X5 m• Attention to detail is required.
1 o! c% m( C+ _4 }0 x• High level of customer service skills is a must.
- x9 n$ G, r# K• Good planning and co-ordination skills.2 `' a# A5 d8 ^ [) q& @
• Shorthand/Word processing skills.( D8 ]9 g: e4 y) P) s8 b D
• Business Administration Diploma or relevant certificate would be considered an asset.' v; c) F" S" d
• Prior work experience with SAP is an asset. |
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