Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 |  J+ A& e! P  ^  B% zChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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2 ^3 e+ w  G( k- X/ s6 ^9 aCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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! j$ {* ]! S/ l2 g3 nKey administrative duties:

* p) ~" c! `) B, _/ w% b* U' y# x( K& S• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

% D( P' |% {5 {• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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# }8 u* a# R8 [* l2 l• Manage office technology software licensing and hardware maintenance.
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8 w) @, d! b+ S; ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

  O4 S2 p! N+ z: j6 v9 E  s• Support maintenance of Human Resources records and the development of employee handbook.

/ n. u. C  t3 Y2 i- @• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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# B9 ^! M+ n/ o7 n4 M• Maintain inventory of communication materials.

7 u  @1 f. a' ~) z' K• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

3 H; e# w% h- ^- P& o' x• Support management of online publicity and communication tools.

  _! T$ ]. `9 R9 T6 o4 T1 K7 G8 Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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2 P& [6 z$ y) X) [• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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  J: N! f1 k7 y9 l* W8 B3 i5 n• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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% }* p" h" X0 U7 K+ z• Provide logistical support for key fundraising events such as silent auctions
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8 H3 n+ a2 V7 R! _) J! u• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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8 N* n3 d* `' w. Z7 v6 R- u+ h2 @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

( K& R/ ]6 b- ]; X. b" e" t* N( @" Q4 e• Assist in administrative tasks related to donor recognition and event reconciliation as required.

) N  _, z$ F' s- A  Q( pSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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7 F& T3 W4 R$ H; |) s. u; |Spanish language abilities are an asset.

  T% I1 z8 u+ U& ~7 }) B3 ^Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 J% V# o( E. k( g# LThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org