Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 \) E: m1 m& `2 N: |0 a$ XChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

" f1 w* {6 B1 Z0 O( j% l' z* kKey administrative duties:
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* V& P1 a  y: U2 Z" a4 Q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ w! o1 S+ h5 o! f# x• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& D; s3 m! U) w, `# ^" ^; M• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

9 ^/ O4 w4 n* q& F$ q  u• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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- t) W$ d9 [" m* k  `• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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9 V" k6 O* z( N$ C( [• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

  k6 ?+ @4 Q/ r. D# Z; _' ~• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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0 y! x, Z5 [& L* v& V• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



! k+ ?5 K& U& O0 N* q/ k: D# x8 F• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

, I; {& O  t' H; ]- x4 C+ A. g, uFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

, I& h* T' C) x+ D7 q% x/ l• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 o5 B+ G, ?. \# l8 @0 j( f• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" @" }+ y6 a5 S* W& \! M& ISkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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6 M- {3 [& j* c' g9 h. m2 KSpanish language abilities are an asset.

/ G9 z1 w) ]& h' S& V+ H2 XTerm:

# v% T2 R% w  K  z7 X$ |This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

3 v: Y6 A- }+ C1 [$ Q: zAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

2 C0 |+ ^+ U2 k. gWeb: www.changeforchildren.org