Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

& ~; Z! r. @" fCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

0 _5 h0 Q) F1 W# I! U5 ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, f( S& {% R; ]' G• Manage office technology software licensing and hardware maintenance.
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: s2 U3 H5 j2 b" g• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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" \& Q* u4 _* t• Meet weekly with Program Managers to define priorities.
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- h9 {0 Y1 I0 p) ~, Z- F• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 y" k, \9 S/ s, ^• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

9 w; l* y3 d6 r2 a8 c( |$ i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

, b/ q9 w! ^; x) X- L7 z+ l• Compile information packages for fundraising and promotional purposes.

/ U# z4 _( N: W• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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7 ]" A( A# i! b5 S: z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% l& v$ @" \6 e4 JFund Development
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; L! |6 ^9 W  y2 y3 Q$ u• Provide logistical support for key fundraising events such as silent auctions
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( i; b) n1 x" r• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

7 P  |, n) ^: r0 O+ ?: ^. `• Assist in administrative tasks related to donor recognition and event reconciliation as required.

' A& }, V% h5 oSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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, @0 c+ a- v( M: q# C1 BSpanish language abilities are an asset.
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Term:

" m0 F# [  Y$ {% ~This position is Permanent part time (20 hours per week during regular office hours).

0 x; t6 S( w6 w6 U1 j0 U6 O+ jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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1 H5 T8 N; B+ tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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3 ?8 V# {9 t, M) h8 [1 XWeb: www.changeforchildren.org