Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" W" S& u8 X. [' V6 v7 RChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

5 ^5 A. T4 T' Z, g% RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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# w8 {* Q+ j* `; \1 IKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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# }$ `8 _; r' }5 u% n' F• Complete data entry in various programs.
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3 d/ `9 [4 l' Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 P, i# p: [9 s$ |( ?• Support effective internal communication by recording and distributing all meeting minutes.
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+ d; f% }: a0 |. k• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

2 I) F9 B* \+ p0 U1 l& P4 c, A" u• Support maintenance of Human Resources records and the development of employee handbook.
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( N1 o* o. v$ g! P9 J' T% q• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

) t* D* V  N: ], }& {# a% t• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

1 D9 l/ h. r) d) c" D• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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% X$ q" w: W* S* c6 |• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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# f$ z0 s* u' A! ?8 r• Manage database and support distribution of print publications.

1 b$ m) \. Q- H" M8 D• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

! s* |4 }. b1 Q8 h7 A7 H( `$ g' qFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

, `$ r: _+ A$ T• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

* @2 H! G8 K. S4 H! S- z• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ j* ?( }6 t7 x# B6 hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

  g2 b+ U" H$ x& ZSpanish language abilities are an asset.

( U; O6 d- Z: ^8 [5 d7 ]Term:

. L+ T) V) t$ \" @5 O# i4 ^This position is Permanent part time (20 hours per week during regular office hours).
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/ w4 h& n5 s# c- O) JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 C2 d) R9 `2 zAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ W' C5 B5 }  G$ }% Q% j" ^Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

* |6 _- R% }# eWeb: www.changeforchildren.org