Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

" Q8 t' Y4 n2 r# a" N9 a• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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8 ]* V9 P$ \3 d2 t3 }, z" {• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

4 f9 J# A& _& g# W0 X• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

6 Q( u/ d+ E1 f" S" {* R! O• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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- n  N1 V8 q$ T" ~$ ]Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

, G- o5 p( f, T• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ x+ p% b6 f9 v  ?* h0 e. W, T$ \• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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6 u4 O9 t4 t; M& q• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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1 M* Z& ]- ?5 D2 m• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

$ o6 Q, J) I. x0 X8 v, j9 mFund Development

# [, _! A. k7 B! ]" F• Provide logistical support for key fundraising events such as silent auctions
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. w5 r! ?% D& B  M+ T  j2 W• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 n4 _/ h  O# v. B; u$ u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

4 m( S! }3 n- C& i1 o• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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$ ~$ W% o, u' D, n/ `6 WSpanish language abilities are an asset.
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8 D( B: c6 U0 A6 @Term:

" _6 [0 |; [! J0 o5 EThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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. e/ D7 A) ~9 \) `7 cThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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6 o6 ]% N, E& Y: Z: Z/ r7 V0 HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org