Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
/ _  A- }+ w  n
5 o5 i( q. ~8 Q; lChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
8 R$ }3 R! }# J( r
! ~% g6 i0 W4 R# a4 m. \% _" uCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

6 k+ C) r6 [1 q( s2 O6 K0 [% {: IKey administrative duties:
4 M  e3 P+ n4 r
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ E9 @( m8 `' D# F• Complete data entry in various programs.
1 ?/ o1 @3 w5 k
) e6 d9 E  \/ `3 {2 F• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

& i+ [+ S& r8 z. s• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
6 t& x5 b- H% |9 V: K
• Manage office technology software licensing and hardware maintenance.
( R5 P. u; n: q& J5 \$ h# P$ S% Q
9 u2 w" s$ q$ j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

1 G- C( O5 k) C( X! ~• Meet weekly with Program Managers to define priorities.

& ]) p. z; o5 q' T3 S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
  S6 S$ W0 G6 P4 i  v2 J; I
2 ?# Q* j# L7 }* n• Manage mail outs for fund development or education purposes with support of Program Managers.
' Y7 b. [3 e: A' `$ |# C" p, t
. [. A: b0 `: F' C+ T• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
! m: i+ i* t! `: n3 N" Z; w/ f: h& B
Key program support duties
' d' e3 X1 S4 c' I
International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
, C! |, w& l1 p9 B5 Z
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
& d3 H3 ]# [) w; r' s' J. `
• Support management of online publicity and communication tools.
( \' P7 \# x; ]
• Support the promotion of CFCA events in Alberta through online and print publicity resources.
% N9 J1 |% c" O9 J
1 }: a* a+ |& h; w4 l
7 r; L7 v) h+ N1 E0 j
) L& k# X( R( e# K# I( S4 t• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
/ n  r4 f$ I( m
• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( c3 S6 k2 s4 b- E, j5 t& o. yFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
. k% r' z- J; T' _+ ~5 O8 h
8 N' A# M0 D  B• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
5 N8 G# A) |/ D1 ?; ^" m
• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
) `" S; U  F3 C5 ?/ Y
  x" h2 j" G' ]: WTerm:
) f( q/ P+ j7 s2 p: q
This position is Permanent part time (20 hours per week during regular office hours).
, I* \) p3 f) n5 {
5 [3 k/ l7 T8 F" o7 W) _Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 m! z* X# Y9 e) W3 pThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
/ k3 t' V7 _% K5 U: b) [6 e
4 v0 g3 K7 |8 `. ?: T/ z3 p3 IAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

% O1 c1 S" u1 `. j/ uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
, v$ G' H9 l3 e/ Q: D
Web: www.changeforchildren.org