Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
' W( x! _, U6 Q" k1 WWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
/ t7 q2 m2 H+ i5 v: w6 Q, t/ Z, n  nReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
, K3 I1 e* e3 X* r6 O% j, ^+ e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ f  C5 q& y# U7 e7 C& u1 f5 t        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
5 U$ E6 f2 b# v/ n: f5 |        -ensures all brokers have access to updated forms and templates
8 N' Q2 v8 X. Z        - photocopies materials and information as needed and requested
2 ]3 P+ y" a1 w. E) r0 K6 Q        - ensures all current forms are stocked and replenished
Support
4 j4 Q* O& x7 L; A2 E4 B& x1 M- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
+ \" V7 C. R) A/ }) L        - assists the brokers with urgent tasks
) o0 `4 ^" l' ]2 E  K- O1 ]2 O        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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+ u7 k2 C) T1 l5 s0 p3 j- P, w# p; Z$ vQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
9 r  m+ \% h4 t" J. u        - ability to multitask, work in a busy environment and be very organized
) v$ H8 }* R/ r! I        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
( u% L; c& s- E% Z        -self initiating in getting work completed, asking questions for clarification
-task oriented
4 N, P% [. h6 v1 a& L5 n% B- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ X, I' p1 x/ h                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
7 h; v/ s% J1 I: x                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" p4 H  W! v& B% |( i                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008