Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
7 `8 e- s' G; y1 s+ p+ N1 \) _1 _We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% \, Y! a' V$ B  k! x" @Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
6 O0 _% u; z% j# P-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 }" Z5 r* W  B6 @8 @8 e. G* I-greets visitors and responds to their needs
-maintains general office tidiness
! h$ x% b/ T8 {Administrative
/ \3 C3 N: i6 A! ^% I, T$ E) l2 T        -communicates with the brokers on internal decisions and procedures
  W, V6 \1 t9 C( R3 @        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
1 Q7 ^$ _& L) T0 i) m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
6 E3 y: W: q! |6 ~& J4 q        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
4 R, ]0 O: Z$ E% Y- x5 I8 E/ {        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- [9 E5 ~$ ]$ V9 A/ Z1 E) Z        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
- V) ~$ y$ Y, @3 r/ z) n; o
: Y, G( e3 Y0 JQualifications
/ T1 j( J$ _- i. D4 Y0 }        - excellent computer proficiency in main programs
0 w9 J0 }$ ?( w! ?5 z1 H9 E        - excellent interpersonal and communication skills, in person and on the telephone
- ?' ?. R6 q' |! }3 g' Q. G: m, |        - ability to multitask, work in a busy environment and be very organized
- u% c0 P2 Q' m. g% \; Z% p        - friendly, warm manner
6 f% Y# y; ~3 p0 b' z- s: o$ q        -ability to work with a wide variety of personalities; able to work as part of a team
; h7 o& z' Z! J. Q1 O2 @7 {        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! k1 u6 E# \. O( n$ Q0 B: x" k                                                        10867 – 97 St.
( C0 W# a6 ^- X                                                        Edmonton, AB           T5H 2M6       
# m0 Q6 C1 A8 U: s                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008