Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ N5 m5 F& H- d9 rDuties
; W7 n4 E, a3 q" FReception
  j& Z2 ^; O8 D( k' n-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
! r9 F2 M$ a3 |) S# h) U/ H-greets visitors and responds to their needs
-maintains general office tidiness
2 o! L# _# j) A5 _; ~# v4 ^# o5 U1 ], XAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
3 d. W0 }( Y) d& n7 l! {        - photocopies materials and information as needed and requested
" G' F+ ]  k0 x3 G) j+ d        - ensures all current forms are stocked and replenished
, j5 ~/ X% k" s3 JSupport
3 b, `% }8 z3 V+ `- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; w! G, Z, L& m1 E3 U: }1 `. L4 L3 J        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
: Y8 k: O1 e/ n0 ~3 [        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
% O$ O- K0 M7 e! Q        - friendly, warm manner
% w5 y/ O$ ^; b) H* X$ p& Y, N        -ability to work with a wide variety of personalities; able to work as part of a team
0 J+ n  z0 E% _) q        -self initiating in getting work completed, asking questions for clarification
-task oriented
5 a% C# m2 k# m$ t6 G- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 }1 G) d/ ~; G$ ]! I( x- Y                                                        10867 – 97 St.
& i2 ]8 m: n0 [! y                                                        Edmonton, AB           T5H 2M6       
+ I3 b$ g) ^: C0 C                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  y2 m3 I6 ^( U: q. _9 M. B$ Q1 w                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 k2 s( N+ a4 N( ^* B5 h                                                        Closing date: October 10 ,2008