Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ J! ^* n' k( q/ z1 e: H# z4 BDuties
/ G* i7 S# `' t- cReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
. @; v" P7 A3 h-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
9 I5 i# H$ S1 T- ?4 `4 h5 K-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
" E) x6 v2 ]* U9 [6 s        -ensures all organizations working with the Co-op get updated forms
! \5 u, n0 x: Z) O0 b: d        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
! I  U- [$ N9 V6 E  g        - ensures all current forms are stocked and replenished
Support
2 u* z2 T& T6 F: E, C, _- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 m. w5 @$ x0 ]% J: |        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
% N# n( @" [; S$ c2 z6 L9 A        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
$ T% S% }2 m3 |        - friendly, warm manner
0 M* W2 k7 E8 `: B" v# M        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
1 c8 i7 y4 J9 v" z2 b- v- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, C- D" B& D  q& }; o6 E7 K5 l                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
- h: y. ]/ N# B  v! B                                                        Closing date: October 10 ,2008