Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
  ^, o% |" Y  M8 G  QReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
4 Q! [) D8 K/ v& C" C3 ^-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
( g8 D, A0 V, L; F' h% @        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' g- b9 T$ Y% T7 j1 |        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
: g7 v0 I1 s' ]1 g5 O        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
1 F5 P# J" d  c# r5 G* N        - ensures all current forms are stocked and replenished
6 q9 r  V# q2 L; ~) jSupport
# s; v+ s  O1 H$ X5 v) n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 u) ^* u9 l6 l3 ~, p, M+ J        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 _/ C) P1 Y: q        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

8 G  ?/ K# Q8 rQualifications
% \4 R3 S$ K# g) s) s; `        - excellent computer proficiency in main programs
; U: J+ b. E. d! C; n        - excellent interpersonal and communication skills, in person and on the telephone
& {: I) k5 K2 h6 Y1 f7 K6 x# s& ~        - ability to multitask, work in a busy environment and be very organized
. V; t: M! k/ I3 o* f1 Q9 y        - friendly, warm manner
. ]. P, p2 B! {3 B4 n  N& u        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 r  l% a" y8 w; k1 C% M4 }  K5 K-task oriented
  ]2 b- |2 _# i1 u- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
" ~' x/ b( H" q' L+ f
( Y3 ^7 B. E0 }. `+ F9 J; mPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
$ u% g" K+ ]" @                                                        Edmonton, AB           T5H 2M6       
$ M1 M) C& _6 e7 C                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008