Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% `* b$ v+ {( e) o- gives out general information about the Co-op
9 D$ y1 I. Z/ f/ e3 o' z* N-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ X! ^& k& m" e: _/ ~-greets visitors and responds to their needs
-maintains general office tidiness
$ B( k( N& {2 C! j9 HAdministrative
        -communicates with the brokers on internal decisions and procedures
/ P, |( G7 |! ], P9 ?( U8 B- G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 k- M2 w$ `$ v: ~, [: H        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
2 S+ {/ c! Y) }6 p        -ensures all brokers have access to updated forms and templates
& n. a# k/ x5 X6 M( n        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
6 c7 _# t. C4 u/ E! x        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
3 i1 C2 E  c" i2 L" D9 F) N        - excellent interpersonal and communication skills, in person and on the telephone
+ y! u  g# t0 ]/ s( O        - ability to multitask, work in a busy environment and be very organized
! I! c8 J+ R8 h; u; y5 o$ B! L        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
& Z3 z, R1 n: K: l  E3 \-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
5 O. C+ P, D* T/ r9 {
& u" k) _! S: p, v# GPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008