Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
0 q9 |1 z6 e4 f! C$ R$ tWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
. |4 Z' `& {2 e5 @8 m) t( C+ u( vReception
! J3 h$ r9 r! W-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
7 d# [$ z; Y% [9 ]- ~4 S1 l- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: e( Q/ N% v; o" J-greets visitors and responds to their needs
-maintains general office tidiness
% k4 P2 w# A* p2 @% p0 sAdministrative
        -communicates with the brokers on internal decisions and procedures
, ?  _( B. D, A6 k        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 n8 j9 K- k& e6 W  t. ISupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: K  f/ ^# Q1 P# q  P% t) L        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
' }6 ]6 E  b7 K# D        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
7 _1 b/ G3 [, L( s) |! q% v: ~        -self initiating in getting work completed, asking questions for clarification
- {7 E* h% @2 z5 b0 C6 M-task oriented
; H$ ]# i8 l1 [% [* z! p& }6 U- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; x- D. {1 J. D/ dPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ F  h* E1 b& C- Q$ r1 t                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( z* }( P% R$ a/ d* P! F  [2 I                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008