Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
* h, ~5 p# y$ D! h; FWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
. a7 ^* h6 n7 M: h* vReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
0 l8 _' [) c3 ]) w2 a7 h4 E8 ?        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ u: t) O& R" Y  |: H. H        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! {  e. d; z& M* @, w4 ^* G        - photocopies materials and information as needed and requested
3 ~7 T2 I- b& O. `6 B* e- g        - ensures all current forms are stocked and replenished
. j) C% a" O3 HSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 k- H) e7 q6 {, ^6 g1 E        - assists the brokers with urgent tasks
9 p% ~) s% B, D4 V        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
  t! s8 ~  i( ]        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
4 q" p% O8 U" j2 U) H) b$ X        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
. J2 q  ~! s  A-task oriented
+ j5 d; {' `: s: p7 R6 X- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 V- o$ r: \6 R. ?/ _" g                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 T6 n$ i$ \' Z  ]                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 @0 @$ \$ S3 v- u                                                        Closing date: October 10 ,2008