Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
6 k, h! b. S" [8 f' a# d" O! X% I5 OWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
* S6 M+ c6 M/ ?- uReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
. A- A4 a7 V2 ?- gives out general information about the Co-op
* y5 Y5 i1 g7 b) j2 p2 ]5 T7 a-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* ^5 d8 B+ D) _/ g3 s3 w$ X$ T-greets visitors and responds to their needs
: ]) r6 i, u7 U. P" D: w) n-maintains general office tidiness
Administrative
; Q$ Y9 l, g6 K6 S        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
" o  }8 {& k1 X9 j3 M( F; J1 f        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
3 b" t9 i3 a0 Q$ ^5 i" R7 y% {Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
% N" g. Q9 L! a0 @; y* h& l% }! i        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% q# C. {( U, a( }        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
7 G. M" }7 z' N, ~& R9 d6 [( }! {        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
- n5 r  ?6 F, e  X; J; ^$ K) L        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
  y  |* k$ X  n6 n        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
3 Q# ?' t8 i( u  `5 @9 ?, i! x                                                        10867 – 97 St.
) w% P& n/ V: P& Q                                                        Edmonton, AB           T5H 2M6       
0 `" {  x) }% A7 d! J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008