Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! r5 Z! X& @$ B% g) ]6 zDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- Z/ ]/ b4 R+ b- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* E2 L' e# P' t1 ?: X: S-greets visitors and responds to their needs
% n* \! }- a' t3 d8 z1 o0 ~% ?-maintains general office tidiness
1 @2 s# ^" i! J3 U9 OAdministrative
, X; o3 w2 C" y8 h9 y, {        -communicates with the brokers on internal decisions and procedures
: o' c6 L: \7 I8 d) ~        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
( r4 J- ]* ~" x; I' I2 `        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
& K& y; ^6 j$ O) }1 u: F        -ensures all brokers have access to updated forms and templates
7 r$ U7 y/ x) U5 L5 @1 }4 U        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
4 t  u/ H: O+ fSupport
, ?, h# ^4 l0 f1 a: F% V7 G5 _- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 S% E* @' x  l+ c1 j( y        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 A/ |2 _  H0 w) m0 R$ E
+ |) n; F: I* h% m& \4 G2 |Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
. Z3 r$ V8 r1 A' i        - ability to multitask, work in a busy environment and be very organized
; x) D6 F- D8 K$ R, K7 G        - friendly, warm manner
" H4 u7 e6 R: T* V4 v2 g( Z' Z        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

6 ^( @4 ]2 E3 o0 S& N$ q% g' O  NPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# }6 ?& j% E6 }3 `! ]1 X                                                        10867 – 97 St.
1 R4 j% S, y5 g9 R                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 o5 \* k( j) A3 {# D) `$ f                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008