Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
3 P! V! F2 D  n1 B; S$ q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% t6 t' {% r4 ^* {8 V0 C% J; i-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ s* ]& Z4 _. i/ R        -communicates with the brokers on internal decisions and procedures
* v' l% h' S% D& h5 L8 p        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. b$ w) R5 ~2 z' T0 v7 e        -maintains accurate and up to date computer files and documents
# A  K6 x. N  b        -ensures all organizations working with the Co-op get updated forms
5 z( i1 y5 s3 S6 ?, y8 S6 z+ Y6 h7 |        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
& i1 U& ~% e  ~6 l        - ensures all current forms are stocked and replenished
$ l# _  N* U. d/ PSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
$ b( V0 b0 o5 D$ Q) {        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
. x# l- k% d) Y7 t1 \        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

  U/ e4 V+ E% w4 ZQualifications
        - excellent computer proficiency in main programs
2 G* o- X. |" J6 V' K        - excellent interpersonal and communication skills, in person and on the telephone
% H4 \- j4 I5 |6 ^( m1 E) o        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! f* `) B! T7 [
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 C8 H  w- l- X" w" v3 v2 G                                                        10867 – 97 St.
# P; R! X% @) D* @. z6 [* W                                                        Edmonton, AB           T5H 2M6       
# a# C, ?% o3 {3 D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
% F& A$ X# l7 M' z- h7 g                                                        Closing date: October 10 ,2008