Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
5 w3 b- p: x1 B1 d) b; m1 S+ ]-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
7 i6 y9 q9 z& K2 o# q        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
1 J, s/ T. u7 w: I) }6 Q: b        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
( m) ]* u2 N; v+ l; G        -ensures all brokers have access to updated forms and templates
6 X) m' Z' p, L+ z7 }; L& s        - photocopies materials and information as needed and requested
; l( v) N" t" U4 i. r6 Z. M        - ensures all current forms are stocked and replenished
0 S! {' ?1 o5 r/ r0 Q7 ~' A" \Support
- P. m* a2 r- x6 t- Q4 W- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
2 c; h$ \  q( z8 \* |        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
7 Y" B; z% ?3 F, T% L5 A
Qualifications
2 m, v8 {0 x& g- m1 u        - excellent computer proficiency in main programs
1 b& N; h2 }# y8 o) [4 ?# I- x* A+ M        - excellent interpersonal and communication skills, in person and on the telephone
" f9 \9 h! B3 x3 a        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
/ r  K: ~; b+ d. g( \. ~# e& T$ x2 j-task oriented
% |2 a9 Y9 l* {+ C% p- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

* v6 _/ C- h, pPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
( Q7 ~; U( g3 a% x                                                        Edmonton, AB           T5H 2M6       
! \/ L9 Y8 c* h. N                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, j0 l) h8 Y; s                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008