Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 t3 W, a$ j% I) l6 E5 }" oDuties
' B" \7 F, U  VReception
; G& a6 v) |3 L, ?1 T# L-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! C! p* [$ L# i; L2 f' M* H- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
$ k3 F1 |3 {9 H7 j% ?( f+ Y-greets visitors and responds to their needs
: |# }4 |0 ~9 m-maintains general office tidiness
- k3 f# u# u9 t) h7 PAdministrative
        -communicates with the brokers on internal decisions and procedures
* x5 i9 K2 g& r; ]- A        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
5 G3 |7 V) d1 I9 @/ }        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ W) l1 s) v6 U1 e% \, I) dSupport
: A" z7 [- w* M" Y0 R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
$ N; p9 t% ~5 U6 B$ a5 ?        - assists the brokers with urgent tasks
; ~" f; L; X' c        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! `* j' \  T% q  v  s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ B* G% Q3 a* e6 _3 z1 b
) k% o  ~1 x, y2 }; u0 i/ F# YQualifications
, `5 Q8 P* h* S- [/ ?& ]7 V        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
1 _. Q4 y: U: `2 p9 b        -ability to work with a wide variety of personalities; able to work as part of a team
9 k" V0 v3 h! Z9 g6 K3 i. j" K        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

% ~, ?. w5 U, e* y2 M2 V4 zPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
- O$ t# s+ M" {                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  \' v5 ~+ U/ v( v                                                         E-mail: ann_nicolai_mchb@interbaun.com
" Q: c; K5 a/ H  W+ w                                                        Closing date: October 10 ,2008