Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. s! ^4 J: P/ u0 i; \5 o1 q/ m+ nDuties
' Z7 r4 L6 }5 E. gReception
* E+ c7 n; O; Y% q: \6 p-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
; G$ S' i1 q; ^7 m6 \3 F( a-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
* A1 }0 x  r1 T  g! S- D9 O. m        -maintains accurate and up to date computer files and documents
6 }5 u- \. i9 l. a2 F        -ensures all organizations working with the Co-op get updated forms
. b1 g4 Y5 `, @        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! \$ y! v+ |3 K# }. v        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
" V/ [. o$ l- |, L' b1 Q5 ^# x) u        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
4 V5 y3 s8 S6 v4 @8 T5 ~+ Q        -ability to work with a wide variety of personalities; able to work as part of a team
/ J; @1 m3 I, B$ t* O  _+ [6 P        -self initiating in getting work completed, asking questions for clarification
  W2 X4 F: ]& c& K* Y-task oriented
9 ~9 K' Z5 J8 |' t, v- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
5 K$ Z8 E4 y  `, x6 q/ q
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
) w6 A& [: ?4 O  ?* R, Q5 c                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ T8 h8 ?9 G( v# n" T                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008