Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 X7 S1 }& U. [2 k- q, [/ cDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; G5 k# D2 t0 B- gives out general information about the Co-op
# b$ x3 a* I+ t. ]# d! E-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
5 U# o* L. O! b! w* }8 HAdministrative
5 D0 a! w; d# a5 A4 l        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% F/ o8 P& u6 L7 U+ A        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
3 g4 D: l3 R" {        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
5 s; q% a2 @' g/ Z( \7 l- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
( A# o9 }& J% I, j% c$ f        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
; z! J6 ~5 j2 @' L1 u        - excellent computer proficiency in main programs
) ^) i& m% a2 F" k6 t        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
& H9 O6 O1 n  d5 ^1 w) f        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ [* [( \3 V3 k, X+ I4 r, }' k
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
3 K0 W0 X8 Q2 a                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
4 a- `; l; n; t1 ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008