Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
% d& }! Q9 d" i" T3 JReception
3 q+ ?: ]2 T$ x" Q$ w4 X8 G0 N-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
$ `* E; f% k% F- gives out general information about the Co-op
! `* T- S! n+ g; U0 P4 ^, G-checks voice mail, postal mail and e-mail daily and passes on pertinent information
9 X. u% ~' C: i! X* I5 _3 a* W# i-greets visitors and responds to their needs
/ y- ]( b: i$ P: M5 G& X9 M8 T0 j-maintains general office tidiness
9 h* s0 l  s- x+ _2 R6 {5 SAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 @0 m- o6 U' v- `: w        -maintains accurate and up to date computer files and documents
1 c2 v, u+ |$ x% j& y( ?        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
; Q" o0 T& W1 y        - ensures all current forms are stocked and replenished
' U  t: D! o, U, k2 KSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 }0 ^2 G" u0 x& r* w  u9 k1 I        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

6 I. h' I3 M5 X  aQualifications
( g7 y; z* |$ O4 h        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
- A; G6 X! N4 ?% y3 V        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
& M6 [* G# s) L' C        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
, V, |# m- T' C5 l3 e4 X. \* @! _-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
, g$ n0 S; }  \
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" j; C1 b/ `4 Y" n                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
8 b7 P1 t$ |2 S9 Q* Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008