Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& F$ E1 g) A" M8 B; YDuties
) }8 T/ _7 ]0 k% K7 ?1 c" YReception
5 [  f* E0 z8 t; S9 Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% P) L2 s. s# R5 P-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
$ ~( d+ z; \% S4 l8 q        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) o" q) r2 J% L) ^: i# B7 l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& L) c) H& o4 A! J/ ESupport
5 ^3 n" @* V1 J; s" U$ B- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 b4 G  D" x0 z        - assists the brokers with urgent tasks
; ?- ?1 L& _8 Z2 |$ j        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 g- \  @8 Y0 i$ M. k: D        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' @+ k+ U" L1 L% z& d
0 S, @. f/ X  ~. sQualifications
" u9 {) b' h+ k0 U        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
7 g2 o. N9 x( I$ o( D        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
8 T% v' l' ?* B4 p4 _0 B0 n                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 f3 d1 K, A1 z+ h% q% [, R1 c. D                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 C0 b; ^6 I' A" R                                                        Closing date: October 10 ,2008