Job posting

芳草萋萋

JOB POSTING
  FOR
1 [: ?% `+ M* y0 _OPERATIONS MANAGER - VENUES & PROGRAMMING

  E: ~( ]+ @; Y9 ]( jREPORTING RELATIONSHIPS
The Operations Manager - Venues and Programming will operate with a  
( w0 B7 `) t6 G! X& T6 F( f) cdirect line reporting relationship to the SU´s Manager of Programming  
4 z# y; D1 z8 ~- tand Venues.
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ROLES AND RESPONSIBILITIES
" K0 }; ]8 U' g( i. [8 {! _The duties of the Operations Manager - SU Venues are diverse and  
- j& k# D6 \* b' x4 b6 O) R. Aextensive, and are targeted at the all round smooth operation and  
financial and operational success of the Horowitz Theatre as well as  
- Z0 K1 n0 M6 t0 A7 Ethe logistical organization and smooth rental of the additional  
: D2 `3 o5 y3 b. i3 b% ]+ I5 c, Pvenues within the realm of the Students´ Union.  In the light of that  
- V- y: k0 j& s) M) O1 Q' ebreadth and complexity, it is not possible to fully define or  
describe all roles and responsibilities in a document of this kind.   
/ I  C' W1 ^2 aHowever, the main roles and responsibilities of the Operations  
( {2 y; H8 |$ l4 T" q; _5 I4 J. ?Manager are as follows:

1.        Space Roles and Responsibilities

: |* i: _8 q+ K" s' b) O5 e2 Da.   To ensure, at all times, that the venues listed below meet the  
- Q' t. D5 ^' G3 x; v2 B# Happropriate standards, requirements and needs, and contributes in a  
, |  \+ A7 `# {, ~( A" v) p4 upositive way to the smooth operation and success of the individual  
: g# S; f( T4 Q: ]renter.
·     Myer Horowitz Theatre
·     Dinwoodie Lounge
4 T" ]; M: A3 m$ _1 N" l·     SUB Stage
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b.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
production and facility requirements.
·     To ensure the day-to-day compliance of the venues with existing  
9 R) |' J( v: l  j* [safety regulations and building policies.
To ensure that the maximum potential of renters is met.

2.        Marketing and Promotion

a.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
students, and internal and external clients on an on-going basis.  
" q8 m& u; ?7 P+ I% h5 YThis strategy will include implementing and/or delegating the following:
+ D1 K+ W& {% O- K·     To develop and maintain promotional materials, the Horowitz  
* b) j0 i: p1 Y: i3 W7 PTheatre and SU Venues home page, newspaper and other advertising; to  
$ }/ M( W! S' \8 Ttake advantage of other internal and external advertising  
$ |* J/ Y  f* b0 v3 D7 E+ qopportunities; and to develop press releases and other promotional  
literature on an ongoing basis.
·     To coordinate tours of the venues for potential renters.
·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.
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+ M6 H+ C2 ?  H; ^0 H% _3.        Staff and Supervisory Roles and Responsibilities
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a.   To ensure, at all times, that the venues are adequately and cost-
effectively staffed, and that the staff utilized by or within the  
* O4 ~& Y, a  rvenues meet the appropriate standards, requirements and needs, and  
4 t# M/ A+ j) ?) |3 ycontribute in a positive way to the smooth operation and success of  
the renter´s events. This includes, but is not necessarily limited  
, U/ e" d" A7 B* ?- l+ N: L' qto, the following:
·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
: i; ?- B+ q- Z; L+ M* V7 F- \$ aevaluating and terminating, as necessary.
5 L* L! W. w6 \0 L: z, c To ensure that the Horowitz Theatre is adequately supervised at  
* b. z/ q% ^( _* F* Q  A' L" Lall times, this includes the development and implementation of such  
schedules and rosters as may be necessary to ensure the effective and  
cost-effective supervision of the venues at all times during which it  
! e/ G% c" J# ?- O- D' s. g. }$ D) Mis in operation or needs to be in operation.
; }' ?: C, I- `+ _+ g·     To work with the Technical Director, when necessary, to ensure  
that an adequate and appropriate level of part-time staff exists to  
facilitate the smooth operation of the venues and to ensure all  
! n' j1 K! U2 L/ \" Vrenters needs are met.
  P+ J/ F$ I9 E2 A·     To work with the Technical Director to ensure that the skills  
1 V3 u; r* I9 l% n! R6 aand attitudes of all subordinate staff are appropriate in light of  
the roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
$ I0 N3 t5 x6 A  _2 O6 s, zappropriate areas, and ensuring that the Policy and Procedures manual  
is kep up-to-date at all times.
·     To ensure all staff are trained in and committed to providing  
excellent customer service to all renters.
( r0 b' X% |5 A- H·     To work with the Technical Director to arrange staff  
7 R' [6 T+ m7 jscheduling.  To handle payroll related matters, under the guidance  
and direction of the Manager of Venues and Programming, concerning  
the staff of the venues.
& z, q' q" U( ^·     Working with the Manager of Facilities and Operations to ensure  
9 M, @0 {% }% s# k7 ithe appropriate setup/tear down of each venue.
·     Working with the Manager of Programming and Venues to ensure  
that additional requests such as licensed receptions are arranged.
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4.          Overall Financial Performance
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a. To ensure, at all times, that the Financial and Administrative  
systems and processes utilized by or within the venues meet the  
appropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
) o- i; Z5 `  ^includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
: T, v+ Z4 v' i: l+ _4 j# }operating budgets covering the venues to the SU´s Manager of  
0 Z5 {$ L  a0 F: c% }. |Programming and Venues and to discuss and refine those budgets  
Manager of Programming and Venues, and Manager of Finance &  
, E/ A( Z7 v3 c( n/ r+ B2 NAdministration prior to their submission for final approval.
* O5 N5 u* _: ?& n·  To manage the venues in a manner which adequately and effectively  
( `+ |0 W7 x$ J) U2 w# Ureflects the budgets approved for the venues and/or which reflects  
+ x2 ]3 e, `- m( u! p; K  d1 `+ Lthe best interests of the venues and the Students´ Union.
$ k! {) _9 }: g·  To function as the key player in the submission of financial and  
9 A1 O7 b8 j2 {& o' Radministrative documentation covering the venues to be used in the  
compilation of monthly and annual financial statements, and such  
" y1 _8 N* |* }( Wother reports as may be necessary.
4 h! d3 g5 r) r' [6 d# J·  To discuss those financial statements and other reports, together  
3 a3 k( J0 P% |6 m' x+ x# Cwith all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
Administration with a view to determining and implementing action  
, s+ I4 H, x( A9 r+ W2 B- v! [aimed at improving the financial and/or functional effectiveness of  
the Horowitz Theatre.
6 x" j; y4 R* V: M# {$ [6 T& g·  To ensure the existence of adequate, effective and accurate job  
* _, p7 P  H$ t* T" L/ r% ~costing systems to be used in connection with the determination and  
$ o4 o, b2 Y# L# D; Msetting of appropriate prices for rental and staffing rates for  
% ^0 h) q) m4 }/ _events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
* O0 i+ O' d  a: Ithe billing clients, and to forward such documentation in a timely  
0 {$ I$ Q( Z7 f  L7 {manner to the Accounting Department.
·  To recognize, address and handle all matters relating to financial  
; e) n2 _3 H2 r3 d' {and administrative procedures and systems in a manner which reflects  
& Q7 t* G0 f' G# I  sthe requirements of the SU´s Manager of Programming and Venues and  
Manager of Finance and Administration, and in a manner which  
contributes positively to the smooth operation and success of the  
# h6 t2 F  F) U4 B9 H1 w% zvenues.
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% ^' H" c* e4 c2 L, c' r* N5.          Overall Roles and Responsibilities
  @5 R( z, h# m5 a8 R- M; N' la.   To ensure, at all times, that the systems and processes used in  
. _! ]9 V( Z- u3 G6 [! ?0 c+ srenting the venues meet the appropriate standards, requirements and  
needs, and contribute to the smooth operation and success of the  
venues. This includes, but is not limited to, the following:

·  To recognize, develop and set in place such rental procedures as  
7 C- O+ u# ^9 n) R- S6 G- Nmay be necessary to ensure the smooth operation of the venues, this  
is to include but not necessarily be limited to systems and processes  
3 D8 _* }/ r# I; z9 k& l; X0 K% C2 Nin the areas of contracts, inventory management, contract evaluation,  
( [$ _4 e8 W+ N) c! A% spricing, costing, equipment usage, rental/contract invoicing,  
together with such other systems and procedures as may be necessary  
- L6 r, }6 J2 cto ensure the smooth, secure, efficient, cost-effective and  
/ Y! [4 H, x& _" E2 pfunctionally-effective operation of the Horowitz Theatre.
3 w9 l. `/ I5 {* }0 W·  To recognize, develop and set in place such operational procedures  
as may be necessary to ensure the smooth, efficient and cost-
: U. k$ I) \" v2 q' w6 B, q/ Neffective operation of the venues.
; [% `& ^. B+ s7 n& }& X( ]/ A8 A·  To negotiate rental lease agreements (contracts) relating to  
" S* H4 Q) U; D4 P; w+ l/ ~8 g, _( ^; gdates, rates, staff and miscellaneous charges.
% @+ e9 J' d4 W/ X·  To ensure that adequate inventory is available at all times and  
that such inventory is stored and issued in effective and secure ways.
7 ^* m2 Q( l9 E·  To consult with renters as to facility issues in producing their  
particular event in the venues.
/ ?, n9 y5 u( I$ J9 I, t0 {- q9 U·  To provide the venues on-site staff with such documentation and  
4 {0 r% y9 U$ `- u' q$ o) Bsupporting information as it may need to effectively fulfill the  
1 P5 S7 ~/ |5 g3 j) [roles they are to perform to ensure the success of the renter´s event.
9 G2 j( d1 k" f" k: t9 x·  To produce quotes in respect to staffing costs for a particular  
, C( x8 U8 b/ grental with consultation with the Technical Director.
8 d" K6 [/ e: Y1 ~·  To ensure that all queries raised with the venues whether from the  
) V; b5 d. k; s5 rSU or renters, are promptly and effectively handled and adequately  
/ C" L2 m% d) r9 `* s/ i2 U3 uanswered, and to ensure that such action as may be necessary in  
4 r6 R( G0 v0 n5 s1 Wfollow-up to such queries is taken in a timely manner.
. p& N" o9 B  T& T To ensure that the venues and its capabilities are adequately,  
5 T! j& ?) v$ V: a$ Feffectively and cost-effectively advertised and promoted, and that  
the cost of such endeavors does not exceed the budgetary provision  
made for them unless prior approval is given by the Manager of  
! L0 u) ?8 D9 D+ x& DProgramming and Venues.
·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
: p8 |+ |: J. E  ~' G+ fmarketing, administration, operations, and any such other matters as  
may provide such challenges and/or problems.
·  To attend such meetings as may be required to support the smooth  
: d5 h/ @. ?' {& ~7 j" h2 yoperation of the venues or the Students´ Union as a whole.
8 d& ~1 k! g; G5 F" x5 Q7 D/ {- _·  To perform other job-related duties as may be required by the  
) F. o7 k7 M$ _" u5 A0 oManager of Programming and Venues in order to ensure the smooth and  
& y3 s/ A, D/ N* W6 ksecure operation of the venues.
! c" s4 g/ L0 a- w·  To recognize, address and handle all matters relating to overall  
1 q( H" `* f* C7 h1 qoperations in a manner which reflects the requirements of the SU´s  
* C1 O) x) K: `* V& t" W( AManager of Programming and Venues, and Manager of Finance and  
/ B. M  U0 L$ LAdministration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.
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QUALIFICATIONS:
6 I6 u) _& I! h& A6 X1)             Minimum two years related post secondary education, or  
: F1 Q! S) F$ |7 R+ }9 p: J2 `an acceptable combination of education and experience.
* ]7 G3 k2 I. \; J2 l" h1 A' E- m2 x3 p2)             Supervisory experience.
3)             Ability to create new initiatives with little or no  
supervision.
4)             High level of creativity
5 f% n4 R. k  E3 O( ?! c7 Z: F+ H5)             Knowledge of budgeting and staffing procedures.
6 \; e: t$ y8 b- `3 E7 ?# R( _6)             Excellent organizational and communication skills and  
strong writing skills.
7)             Dynamic individual with experience in large group and  
# g+ f% u5 J: }0 M- ^: F4 S% Jone-on-one promotion.
. M+ J" o3 N  C4 h& q$ _% G4 c             Ability to work with students, staff, University  
faculty and administration with a dedication to providing excellent  
customer service.
" ^) J& H1 C% E" y: {9 K; |; CUnion exempt position
July 6 2007
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Please state salary expectations
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# \, z) v" \+ f* X" R' Z$ WPlease apply in writing to: Val Stewart, Personnel Manager, Box 600  
Room 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.