Job posting

芳草萋萋

JOB POSTING
- H6 J. z3 s) Q  |  j- @  FOR
; c# J6 e5 U  jOPERATIONS MANAGER - VENUES & PROGRAMMING

& g) r7 a! n2 s  @3 jREPORTING RELATIONSHIPS
1 S- X1 e2 N" n8 P0 `The Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
0 y: Z1 n( R' r8 [- U) a0 w& pand Venues.
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ROLES AND RESPONSIBILITIES
, q6 O* t' c5 [2 _% ~  Q* l8 pThe duties of the Operations Manager - SU Venues are diverse and  
extensive, and are targeted at the all round smooth operation and  
! r  G# m  o" F! R$ W* Kfinancial and operational success of the Horowitz Theatre as well as  
. J$ f  l  l, B& H- L- \0 W- o9 W  {the logistical organization and smooth rental of the additional  
venues within the realm of the Students´ Union.  In the light of that  
" v7 o9 |4 Z. e7 V, F. s9 o* p% F1 obreadth and complexity, it is not possible to fully define or  
9 ?, _( u, W" G2 a7 x# w% Cdescribe all roles and responsibilities in a document of this kind.   
  \, x' [# u# F. J4 nHowever, the main roles and responsibilities of the Operations  
Manager are as follows:

1.        Space Roles and Responsibilities
  U9 M; |/ e% u5 ]9 I4 G  G/ C7 K
% o% n% a5 ]$ v5 Ca.   To ensure, at all times, that the venues listed below meet the  
appropriate standards, requirements and needs, and contributes in a  
positive way to the smooth operation and success of the individual  
* G1 P' ?6 S& Z" ?# drenter.
4 e3 E0 _9 d7 s" t5 d' [·     Myer Horowitz Theatre
- z; T* N! n8 c% ^·     Dinwoodie Lounge
·     SUB Stage

b.   This includes, but is not limited to, the following:
2 j! M0 ~" J: t. v" J8 T( q6 t3 n·     To plan the capital and supply expenditures to meet the  
3 }8 x. y: r! Kproduction and facility requirements.
·     To ensure the day-to-day compliance of the venues with existing  
safety regulations and building policies.
To ensure that the maximum potential of renters is met.
# Y5 x, M1 J- Q5 f7 o9 m- ?2 {4 x
2.        Marketing and Promotion

a.   To develop and implement a marketing plan for the venues that  
4 h& d" o5 f  u2 ~' M. Jfocuses upon advertising and promoting the venue to faculty,  
students, and internal and external clients on an on-going basis.  
  c* W9 K# X8 T8 m5 q. tThis strategy will include implementing and/or delegating the following:
9 x5 A$ y) j$ V: o: h2 F·     To develop and maintain promotional materials, the Horowitz  
Theatre and SU Venues home page, newspaper and other advertising; to  
" T# Q3 d# V& U/ ^3 {" X" y9 U  Otake advantage of other internal and external advertising  
; t5 n3 a. P! U5 b. W# _opportunities; and to develop press releases and other promotional  
literature on an ongoing basis.
) j3 N! g& y' E3 B% D  f·     To coordinate tours of the venues for potential renters.
! {- ~0 d6 U/ o·     To promote upcoming events in the Horowitz Theatre through the  
# b! H- @4 I$ g7 i3 w/ u8 \use of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.
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' _9 n: i- E/ Q6 w0 \3.        Staff and Supervisory Roles and Responsibilities
8 k* j& n# W$ Q, N  N+ N% |/ S$ A+ F# m9 P
. c3 @6 w" R) l3 S) Ua.   To ensure, at all times, that the venues are adequately and cost-
effectively staffed, and that the staff utilized by or within the  
venues meet the appropriate standards, requirements and needs, and  
contribute in a positive way to the smooth operation and success of  
1 n# Y; k& l; f" Q% @/ B! }the renter´s events. This includes, but is not necessarily limited  
/ r8 g% w6 N) m- l) jto, the following:
·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
% U1 U" g) [/ ? To ensure that the Horowitz Theatre is adequately supervised at  
all times, this includes the development and implementation of such  
7 @! _- H7 d0 Hschedules and rosters as may be necessary to ensure the effective and  
cost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
that an adequate and appropriate level of part-time staff exists to  
facilitate the smooth operation of the venues and to ensure all  
. g' L- ?0 h) Z# N# crenters needs are met.
  M1 N  l2 t  v5 m·     To work with the Technical Director to ensure that the skills  
and attitudes of all subordinate staff are appropriate in light of  
7 M/ _, G1 Y- ^# m/ s4 xthe roles they must perform. This includes providing adequate and  
  }' O8 q+ A  p' p. `# o! l, {5 neffective training (and re-training) in all applicable and  
appropriate areas, and ensuring that the Policy and Procedures manual  
6 Y+ v. Z( g) D6 n' Vis kep up-to-date at all times.
$ S. A+ S1 N) G' J·     To ensure all staff are trained in and committed to providing  
* p. b* b9 \6 z  L% dexcellent customer service to all renters.
+ L' ?# G: r3 J2 ^3 Q·     To work with the Technical Director to arrange staff  
* k- Y1 @9 y' j; {scheduling.  To handle payroll related matters, under the guidance  
* b( d6 s' E# A) \0 @/ G; \and direction of the Manager of Venues and Programming, concerning  
. U( ?# @/ U% wthe staff of the venues.
2 j1 e# w( I5 Z" D·     Working with the Manager of Facilities and Operations to ensure  
" ~0 `1 [8 c" x: |  |; zthe appropriate setup/tear down of each venue.
4 e" j% W! L  T4 ^- T' L4 J7 E& K·     Working with the Manager of Programming and Venues to ensure  
that additional requests such as licensed receptions are arranged.

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4.          Overall Financial Performance
4 C) _* f2 c' k2 h/ p; p) r
a. To ensure, at all times, that the Financial and Administrative  
systems and processes utilized by or within the venues meet the  
6 i% X1 U( L! Q( Cappropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
- E4 P  r- Q/ y# j  ?% f% F  @includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
8 |; X# m- W+ E8 yoperating budgets covering the venues to the SU´s Manager of  
2 @5 k* `: @3 Y4 O% O1 W3 sProgramming and Venues and to discuss and refine those budgets  
Manager of Programming and Venues, and Manager of Finance &  
Administration prior to their submission for final approval.
·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
  x5 H& `5 y! }- O9 R- Y4 A. [# pthe best interests of the venues and the Students´ Union.
·  To function as the key player in the submission of financial and  
  L) f6 f; S6 m; Q5 _& c. ~4 Xadministrative documentation covering the venues to be used in the  
compilation of monthly and annual financial statements, and such  
7 c3 d* b8 n  }/ ?% j( C5 o$ lother reports as may be necessary.
·  To discuss those financial statements and other reports, together  
# C9 K. D6 N3 ~2 Iwith all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
Administration with a view to determining and implementing action  
1 E: c. m' u0 Gaimed at improving the financial and/or functional effectiveness of  
the Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
9 u( \) K9 M2 L& q' Lsetting of appropriate prices for rental and staffing rates for  
events held in the Horowitz Theatre.
; v! J/ A! R2 v·  To develop accurate documentation to be used in connection with  
7 ~5 O0 x# `& ^3 Ethe billing clients, and to forward such documentation in a timely  
3 e4 `' `0 W  X2 _& Smanner to the Accounting Department.
·  To recognize, address and handle all matters relating to financial  
and administrative procedures and systems in a manner which reflects  
the requirements of the SU´s Manager of Programming and Venues and  
Manager of Finance and Administration, and in a manner which  
3 s  j9 {& z# B# K+ z; m9 Q8 Fcontributes positively to the smooth operation and success of the  
venues.
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! Z9 u4 E( w* f  _5.          Overall Roles and Responsibilities
: l0 Y" Z0 l7 _6 Ea.   To ensure, at all times, that the systems and processes used in  
2 b6 F2 S3 T9 q0 x) Q6 Xrenting the venues meet the appropriate standards, requirements and  
needs, and contribute to the smooth operation and success of the  
9 d, C( ^+ K, ], K1 F; Evenues. This includes, but is not limited to, the following:

( ?* {+ I0 |7 Y6 X5 M% j* I$ z$ h2 G·  To recognize, develop and set in place such rental procedures as  
/ Q( ?, V: ~: F6 }0 o/ ~4 Ymay be necessary to ensure the smooth operation of the venues, this  
( F5 }0 A  a4 u) j# }is to include but not necessarily be limited to systems and processes  
in the areas of contracts, inventory management, contract evaluation,  
7 ?& ~4 f0 \# A4 C" Y, L0 l' t+ gpricing, costing, equipment usage, rental/contract invoicing,  
: l4 {, K& V( ctogether with such other systems and procedures as may be necessary  
' ]/ w! F  ?$ qto ensure the smooth, secure, efficient, cost-effective and  
) ~" w- K) f: P" Q+ _functionally-effective operation of the Horowitz Theatre.
" b! B  C; Q/ k) x& ^" w& o0 R, z·  To recognize, develop and set in place such operational procedures  
  @& q8 {8 S7 z5 L1 D0 A  bas may be necessary to ensure the smooth, efficient and cost-
effective operation of the venues.
·  To negotiate rental lease agreements (contracts) relating to  
, {. d; W* h8 E- q7 g+ A% F1 Udates, rates, staff and miscellaneous charges.
·  To ensure that adequate inventory is available at all times and  
that such inventory is stored and issued in effective and secure ways.
·  To consult with renters as to facility issues in producing their  
particular event in the venues.
·  To provide the venues on-site staff with such documentation and  
supporting information as it may need to effectively fulfill the  
# v3 i# W) A+ ~( w/ wroles they are to perform to ensure the success of the renter´s event.
+ ]. ]3 N: C5 a5 ?·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
·  To ensure that all queries raised with the venues whether from the  
! _3 @4 H! ]* [. o& U$ OSU or renters, are promptly and effectively handled and adequately  
* ?7 Q2 D6 R& ?4 k- C) [! h) ~/ l4 {answered, and to ensure that such action as may be necessary in  
follow-up to such queries is taken in a timely manner.
To ensure that the venues and its capabilities are adequately,  
+ ~1 v* }3 Y1 k6 G! V0 Z2 i6 b. xeffectively and cost-effectively advertised and promoted, and that  
& Y( I2 |* y; X$ }( ^* othe cost of such endeavors does not exceed the budgetary provision  
7 G, Y/ U+ X: }' R% tmade for them unless prior approval is given by the Manager of  
( G' V2 U$ o2 a1 Z" D, RProgramming and Venues.
, r8 r4 H2 K& G+ O0 g4 Z% ^+ A·  To act as an informed and knowledgeable resource in the case of  
* q5 A% [" U% H7 u) \( c' f0 bsignificant challenges and/or problems surrounding the tasks of  
* b/ }: ^: s+ {. T( Smarketing, administration, operations, and any such other matters as  
$ ~7 s  @' U/ R2 L2 omay provide such challenges and/or problems.
- M2 @0 l* p+ N: X·  To attend such meetings as may be required to support the smooth  
1 d7 n' _) R9 moperation of the venues or the Students´ Union as a whole.
·  To perform other job-related duties as may be required by the  
1 z" [9 y/ \4 B+ s; y& }2 hManager of Programming and Venues in order to ensure the smooth and  
secure operation of the venues.
0 D% _7 g4 d0 o5 R8 W·  To recognize, address and handle all matters relating to overall  
) L8 h/ [$ `) j+ g' f1 |5 Foperations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
+ D6 c' P# J1 T# n% L5 A7 `Administration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.

7 S5 X, F7 s8 U' p( e6 R( T3 xQUALIFICATIONS:
1)             Minimum two years related post secondary education, or  
an acceptable combination of education and experience.
6 X* [2 I. g7 u. Q6 R: `- \2)             Supervisory experience.
3)             Ability to create new initiatives with little or no  
8 f+ i# f0 o. q$ V2 xsupervision.
4)             High level of creativity
. g+ S! W2 S. K& \0 _5)             Knowledge of budgeting and staffing procedures.
6)             Excellent organizational and communication skills and  
strong writing skills.
  G" v' Q- H4 {% K) t1 q7)             Dynamic individual with experience in large group and  
one-on-one promotion.
, X" _" ^1 M! h+ L5 [- o             Ability to work with students, staff, University  
" `$ s0 H# G; C1 V' xfaculty and administration with a dedication to providing excellent  
0 F2 I3 }& N$ M5 p  Ucustomer service.
Union exempt position
July 6 2007
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Please state salary expectations

Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
5 g9 Q) R0 c  U5 eRoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.